Business Leader

3 months ago

Ottawa, Canada EORLA ALREO Full time

**Position Overview**

**The hiring salary range for this position is from $105,836.25 to $121,705.35**

This position provides senior level advice, guidance, management support and counsel on various initiatives and key areas of activity including work related to strategic and operational planning, resource allocation, utilization monitoring, quality initiatives and corporate liabilities including legal and human resource issues.

The Business Leader position is also responsible for office and project management for the Office of the Chief Operating Officer; Vice-President, Finance & Administration; and Vice-President, Human Resources, for managing financial aspects of the office and providing support to portfolio subordinates as required. This role will also anticipate the needs of the various programs reporting to the Executives and work with leadership to develop strategies to address those needs.

**Responsibilities include**:
Management of the Executive Offices
- Proactive identification of strategic, policy and operational issues and preparation through consultation of analysis and recommended actions.
- Manage files and activities directly associated with the portfolio and the Executive Vice-President office and disseminate action items to portfolio leadership with follow-up to ensure timelines are met.
- Identify communication needs of the office, develop necessary communication plans and products for target audience, internally and externally.
- Compile monthly and annual reporting to allow monitoring of budget, performance indicators and risk.

Project Management & Coordination
- Creation of standardized documentation concerning the project and the scope of the project to be distributed to and by stakeholders involved in the project.
- Management and creation of action items and issue logs, inclusive of assigning actions and following-up on delegated assignments.
- Process Mapping, FMEA analysis and Gap analysis.
- Communication and on-boarding of various stakeholders at all levels throughout the organization to ensure that the project has buy in at all levels.
- Develop appropriate tracking systems to identify and investigate issues.
- Create and distribute agendas and meeting packages to the committee and team members.
- Tracking trending data/information from various projects to ensure data validity and tracking of trending data outliers.
- Setting milestones and monitoring key milestones for progress during the project to ensure that the whole project is delivered on time.
- Conducting research and assisting in evaluating best practice by sourcing and conducting benchmarking visits or conference calls with suitable organizations.
- Create change management questions and worksheets for the start and the status of projects.
- Liaise with various stakeholders concerning the project at various points.
- Coordinate, advise and implement special projects related to quality improvement.
- Research various aspects of the projects to be able to act in an advisory capacity to various project agents and participants.
- Act as a liaison to various project teams ensuring that the lines of communication remain open and inclusive.
- Draft and enact communication plans, briefing notes for various projects to share progress with the organization and seek approval.
- Conference planning and event planning for various initiatives and launches in the organization.
- Facilitate Committees.

Finance & Resource Analysis
- Regular budget reviews for the Executive offices.
- Manage accounts to ensure travel costs, office supply purchases, education, and other charges are within allocated budget.
- Analysis of current spending and create and manage projections for future spending and utilization.
- Provide advice and recommendations for future spending based on utilization patterns.
- Assist with regular financial reviews of the entire department to ensure that budgets are accurate, and the utilization and spending patterns are correct.

**Basic Requirements**
- Completion of a 4-year undergraduate degree in Business or Health Administration, or a related field;
- 5-7 years of related experience, preferably in the health care sector;
- Experience with preparing and delivering presentations, report writing, writing briefing notes for Senior Management, and with implementing and evaluating business plans;
- Ability to research and develop submissions, business cases, briefing notes, and presentations;
- Knowledge of accounting and statistics;
- Ability to implement, facilitate, and lead change;
- Ability to deal with difficult situations and crisis;
- Ability to propose process improvements and value-added initiatives;
- Strong knowledge of the principals of budgeting and financial management within the public sector;
- Ability to manage and coordinate the Leadership Teams' Offices;
- Strong organizational and time management skills;
- Ability to use financial systems tools to review and analyze performance indicators;

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