HR Specialist

2 months ago

Concord, Canada Acara Solutions Full time

Our client is in search of a Human Relations Advisor to join their team on a 16-month contract, to cover a maternity leave.

The Human Relations Advisor will provide on-site support to their Production Facility located in Concord, Vaughan. The position creates partnerships across the HR function to deliver value-added service to management and associates that reflects the business objectives of the organization. The Human Relations Advisor is required to gain credibility from all levels of the organization, including hourly and senior management, and use this influence to effect change and HR program management throughout the organization. The position will also be involved labour relations and field HR activities.

**Key Responsibilities**:
Associate and Labour Relations:

- Provide guidance and support on all human relations matters to multiple client groups (including salaried and hourly/unionized associates).
- Provide coaching and training to Supervisors and hourly associates on Human Relations processes and policies.
- Maintain constructive relations with Unions representing hourly associate groups.
- Lead Joint Labour Management meetings as well as the grievance resolution process.
- Respond to hourly associate inquires and concerns and take steps to resolve issues.
- Investigate reported associate incidents and assist in the delivery of any required disciplinary action.
- Draft progressive disciplinary letters and other communications to union representative and associates.

Recruiting:

- Oversee and support the hourly recruitment process for skilled labour including applicant selection, interviewing, and offer preparation.
- Ensure adequate hourly staffing levels are maintained by coordinating with operations and external temporary labour providers when required.
- Coordinate salaried recruiting process with a 3rd party recruiter as well as hiring manager.
- Maintain complete and accurate personnel files for hourly and salary associates.
- Support supervisors with facility & corporate training initiatives (SISTEM).
- Coordinate internal job postings, transfers, layoffs, recalls and related administration.

Associate Engagement:

- Assist in leading associate engagement efforts at both sites with Management.
- Proactively work with other stakeholders on office related issues and events.

HRIS Processing:

- Complete forms to ensure Oracle and payroll systems are updated in timely manner.
- Administer the pension and benefit plans including coordinating with the Corporate Pension and Benefits team on new enrollments, plan changes, plan terminations and employee specific issues.
- Assist in auditing payroll data, such as hourly vacation accruals, on a periodic basis.

Training & Development:

- Assist team in development of training materials as required.
- Facilitate training presentations to stakeholders effectively.
- Ensure training is scheduled and delivered consistently.
- Review, update and implement policies and procedures.

Claims Management
- Processing short term and long-term disability claims with our 3rd party.
- Maintaining records and correspondence with those who are on leave.

Additional Requirements
- Other duties as assigned
- Flexibility in work schedules and hours required.
- Some travel required.

Required Skills / Qualifications:

- Post-Secondary education in HR Management or Business Administration with 3+ years of generalist HR experience.
- Experience in a unionized, manufacturing environment is an asset.
- A high degree of flexibility to adapt to and effectively manage multiple priorities in a large size organization.
- Strong communication, interpersonal, coaching and influencing skills.
- High standards of integrity, energy level, and self-motivation.
- Strong customer service orientation and conflict management skills.
- Enthusiasm, energy and ability to thrive in a fast-paced environment.
- Positive attitude with strong relationship building skills.
- Ability to work both independently and collaboratively with a team.
- Strong written and verbal communication skills, complemented by excellent attention to details, follow-up and organizational skills.
- Ability to handle sensitive and complex situations with sound judgment, tact and discretion.
- Strong computer skills and proficiency with Microsoft Office programs (Word, Excel, PowerPoint) and HRIS systems.

**Job Types**: Full-time, Permanent

Schedule:

- 8 hour shift

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