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Project Coordinator

4 months ago

North York, Canada Andorix Full time

**Our company**

Andorix is a market leader in offering smart building technologies for real estate operators. As we move through a post pandemic world, there is an urgent need to implement technologies such as air quality control, occupancy sensing, smart lighting and access controls with the ability to capture all the IoT sensor data for further analysis. To achieve this digital transformation in buildings, property managers need to have the proper digital foundation. This is where Andorix comes in By providing a digital foundation for building infrastructure, Andorix allows properties to take advantage of smart building automation systems that lower energy costs, reduce greenhouse gas emissions, and improve the occupants' health and safety.

We understand that joining a team is one of the most important decisions you make, and adding a team member is one of the most important decisions we'll make. Through our process, we want you to get to know us and understand how you approach problems, learn, and what motivates you.

**About the Job**:
As a Project Coordinator you will play a pivotal role in supporting the successful planning, execution, and completion of various projects within Andorix. You will work closely with project managers, cross-functional teams, and stakeholders to ensure both internal and client projects are delivered on time, within scope, and within budget. This role requires excellent organizational and communication skills, attention to detail, and a proactive approach to problem-solving.

***:
**What you will be doing**:
**Project Planning**
- Assist in defining project scope, goals, success criteria, milestones, and deliverables that support business goals in collaboration with stakeholders.
- Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
- Provide project stakeholders with status updates, risks, and recommendations on an ongoing basis.
- Conduct project post-mortems and create a recommendations report in order to identify successful and unsuccessful project elements.
- Develop best practices and tools for project execution and management.

**Resource Management**
- Estimate the resources and participants needed to achieve project goals.
- Review, maintain, and report on project/program budgets. Make recommendations for budget changes where necessary.
- Determine and recommend resource requirements (e.g., staff and/or consultants), if necessary to meet project deadlines, during project cycle.

**Operational Management**
- Perform end-to-end management of assigned project/programs
- Develop project plans and associated documents.
- Delegate tasks and responsibilities to appropriate personnel.
- Identify and manage project dependencies and critical path.
- Develop and deliver progress reports, proposals, requirements documentation, and presentations.
- Proactively manage changes in project scope, identify potential crises, and devise action plans to resolve.

**Required Training**
- ConnectWise University training - CW PSA & CS Automate (complete within month 1)
- Google Project Management Certification (Complete within the first 3-6 months)
- University of Toronto CS: Foundations of Project Management (complete 3 months after enrollment)

**About you**:
**Formal Education & Certification**
- University degree, college diploma or equivalent in professional development (preferably in a technology or technology-based construction field)
- Working towards a certification in PMP, Project Management Methodologies (Lean, Agile)
- ITIL v3 certification and member in good standing with PMI an asset

**Knowledge & Experience**
- 3-5 years direct work experience in a project management leadership capacity, including all aspects of process development and execution.
- Referenceable experience in project management role and/or projects
- Background and experience in real estate, construction, or client-facing technology projects
- Experience in managing global projects/programs and working with a consortium of vendors on a project/program would be an asset
- Expert or implementation skills with project management software or concepts, such as MS Project, Kanban boards

**Personal Attributes**
- Knowledgeable and proficient in Project Management concepts, process management and methodologies
- Strong internal and external relationship management skills at all levels (knowledge worker to executive stakeholder)
- Thrives in a high energy, fast paced work environment
- Excellent problem solving and analytical skills
- Excellent interpersonal, collaborative, and communication skills
- Effective management of teams, priorities, and risk
- Self-motivated in life-long learning and professional development - team and individual level
- Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial.
- Ability to travel as required for the purpose of meeting with clients, stakeholders, or off-site personnel/manageme