Finance & Administration Manager

1 week ago

Grimsby, Canada GBF Community Services Full time

Finance/Administration Manager Job Description

**Job Title**: Finance/Administration Manager

**Departments**: Finance, Administration

**Reports to**: Chief Executive Officer

The Grimsby Benevolent Fund (GBF) Community Services’ mission is to meet our clients’ basic needs and promote wellness throughout our community, while providing a safe and rewarding environment for our Board, staff, and volunteers.

As a non-profit, charitable organization, our accounting is complex and a critical aspect of GBF’s financial management. Our organization must comply with unique accounting standards; engage in effective budgeting and financial planning; use fund accounting, and, conduct regular audits to ensure that our financial records are accurate and transparent.
Position Overview
Essential Role ResponsibilitiesFinancial Responsibilities:

- Manage daily store revenue, including closing out cash twice daily and making bank deposits.
- Process all monetary donations and accurately record data in Raisers Edge database, plus issue tax receipts.
- Generate acknowledgement letters for all types of received donations.
- Prepare data reports for fundraising and engagement purposes.
- Extract and analyze data pertaining to donors as required.
- Prepare monthly financial reports related to Store sales and received donations.
- Collaborate with Departments and prepare departmental monthly and ad hoc reports as necessary.
- Conduct organizational data analysis and reporting as required, including monthly Board reports.
- Work closely with Auditors and CEO for annual year-end audit.

Administrative Responsibilities:

- Provide administrative support to the CEO as required.
- Provide documentation to ADP for preparation of staff payroll.
- Point of contact person for Computer IT inquiries.
- Point of Contact for Social Media postings on Facebook, Instagram, and GBF’s Website.

Additional Requirements:

- Ensure all Financial/Administration goals, targets and milestones are completed on time and within budget.
- Participate in relevant professional and marketing events as a representative of GBF. This may be outside regular scheduled hours.
- Participate in relevant professional organizations as a representative of GBF.

This is a salaried position, working (40) hours per week. Must be able to work occasional evenings as required, including one Saturday per staff rotation (i.e., approximately every 5 weeks).
Qualifications & Certifications:

- Minimum of University/College education in accounting or finance.
- Minimum of 3 years’ experience in a financial setting.
- Solid knowledge of computer systems and competence in QuickBooks, Word, Microsoft Office, and preferably Raisers Edge.
- CPR and First Aid training/certification.
- Payroll Administration knowledge and strong analytical skills.

Additional Role Expectations:

- High level of professionalism and integrity, promoting GBF Community Services’ community spirit and mission.
- Be a positive, professional, leadership role model for all employees, volunteers, donors, clients, and/or customers by demonstrating:

- respect and compassion towards everyone;
- effective interpersonal communication;
- excellent customer service skills;
- effective problem solving, and
- team spirit.
- Demonstrate a high level of professionalism and integrity, promoting GBF Community Service’s community spirit and mission.
- Work independently with mínimal supervision.
- Take the initiative to continually improve GBF’s level of service.
- Demonstrate excellent time management skills in a fast paced, dynamic environment.
- While prioritizing and/or multi-tasking, pay attention to detail and accuracy.
- Always maintain strong professional, interpersonal verbal and written communication.
- Adhere to all GBF policies and procedures and ensure that others do the same.
- Promote and foster an environment in which proactive thinking and creativity are encouraged and rewarded.

**Note**: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

**Job Types**: Permanent, Full-time

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Ability to commute/relocate:

- Grimsby, ON L3M 4R7: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2023-12-01
Expected start date: 2023-11-25

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