Administrative Assistant I
3 weeks ago
**Requisition Details**:
Employment Status: Temporary, Full-Time (1.0 FTE)
Program Name: Community Supports
Number of Hours Bi-Weekly: 75
Work Schedule: Days
Anticipated End Date: 05/27/2024
On-Call: No
**Job Summary**:
The Administrative Assistant I is responsible for administrative support functions to assist VON in providing quality service to the public. The position acts as a resource for the site management team and other team members in the office by collecting and responding to incoming correspondence, creating and formatting documents, and other related job functions.
**Key Responsibilities may include**:
- Responds to any general inquiries including answering telephone calls and ensuring staff, volunteers, clients and visitors are greeted and directed to the appropriate resource in a friendly courteous manner.
- Responds to messages from the answering service as required.
- Greets and directs all in-office visitors and in-coming calls.
- Ensures incoming and outgoing correspondence is distributed accordingly and in a timely manner.
- Responsible for the mail pick-up and drop off.
- Answers general inquiries regarding the VON organization with informed and satisfactory responses.
- Distributes departmental mail, including mail outs, postal meter, and internal departmental mail.
- Schedules and organizes meetings and appointments as requested.
- Prepares all general correspondences, memos, forms, minutes, brochures, invitations, staff lists, reports and other documents as directed.
- Assists in the production of newsletters (including collection of material, typing/formatting and photocopying/printing) and in standardizing processes and forms.
- Manages filing systems for all client, personnel and general files, ensuring accuracy, security and confidentiality.
- Updates policies/procedures and manuals as required.
- Inputs relevant information and produce reports, statistics and data as directed for the efficient operation of the function.
- Orders supplies, receives and maintains an inventory of required supplies.
- Collaborates with teams for to organize logistics for special projects, events and seminars.
- Receives and receipts donation, and bill payments.
- Prepares bank deposits.
- Performs other duties as assigned.
**Common Responsibilities**:
- Promotes the goals and values of VON and their role as an integrated community care
- provider
- Promotes a safe and healthy workplace ensuring workplace conduct and activities are in accordance with the provincial Occupational Health and Safety Act and Regulations.
- Abides by all VON policies and work practices
- Abides by all confidentiality and protection of personal information policies, regulations and practices and ensures appropriate safeguards are in place within their role
- Works in collaboration with other staff in a team approach to service delivery
**External and Internal Relationships**:
- Communicates regularly and follow up with employees, managers and corporate services staff.
- Communicates with the public contacting VON
**Education, Designations and Experience**:
- Post-secondary education in office administration, office information technology or a related field or related relevant experience
- Proficiency in Windows OS and MS Office Suite programs
- Experience with scheduling software Procura is considered an asset
- Experience with a unionized environment is considered an asset.
**Skill Requirements**:
- Excellent oral and written communication skills
- Strong organizational skills with an ability to prioritize and multi-task
- Excellent customer service skills
- High level of accuracy and attention to detail
- Able to work both independently and within a team
- Ability to maintain confidentiality at all times
**Other**:
- Criminal records and vulnerable sector check
- Must have personal vehicle and possess both a current driver’s license and proof of vehicle insurance
- The use of Personal Protective Equipment (PPE) may be required
Work Conditions and Physical Capabilities: fast-paced environment; attention to detail; lift and carry using appropriate lifting techniques; walk, sit, stand, and climb stairs; grip and fine hand movements.
-
Strathroy, Canada VON Full timeDescription Position at VON Canada (Ontario) Requisition Details: Employment Status: Temporary, Part-time (0.6 FTE) Program Name: Community Support Services Number of Hours Bi-Weekly: 45 Work Schedule: Days Anticipated End Date: April 2025 On-Call: No Job Summary: The Administrative Assistant I is responsible for administrative support functions...
-
Administrative Assistant
4 weeks ago
Strathroy, Canada Active Health Group Full timeActive Health Group is looking for an Part time Full time Administrative Assistant for our well located multidisciplinary clinic in Strathroy alongside Chiropractor, Massage Therapist & Manual Osteopath. - 6 Months to 1 Year Front Desk Experience required. - Experience with third party billing, MVA & WSIB **Job Type**: Part-time/Full-time **Job Types**:...
-
Administrative Assistant
4 weeks ago
Strathroy, Canada MNP Full timeInspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our...
-
Office Administrator
1 week ago
Strathroy, Canada The Sansin Corporation Full timeFounded in 1986, The Sansin Corporation is a global leader in environmentally friendly wood protection, focused on creating the best performing, most beautiful water-borne wood finishes in the world. Sansin is experiencing rapid growth as the demand for wood buildings increases around the Globe. Sansin is looking for an Executive Assistant/Office...
-
Office Administrator
2 weeks ago
Strathroy, Canada Buesink Welding and Repair Inc. Full timeIn our progressively growing steel sales & fabricating business we are looking for a motivated self starter who works well in a team environment with great interpersonal skills and the ability to adapt quickly in our fast-paced business. **Duties include but not limited to**: - Billing and invoice processing - Accounts receivable and accounts payable data...
-
Pharmacy Assistant
1 month ago
Strathroy, Canada Walmart Canada Full time**Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...
-
Pharmacy Assistant
1 month ago
Strathroy, Canada Walmart Canada Full time**Position Summary... **:The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient care. The Pharmacy Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in...
-
Human Resources Administrative Specialist
3 weeks ago
Strathroy, Canada KML Windows Inc. Full time**KML Windows Inc**., a division of Andersen Corporation, is seeking a HR Administration Specialist. The HR Administration Specialist under close supervision, provides clerical and administrative support to Human Resources disciplines such as Employee Relations, Recruitment, Benefits or Compensation. This includes data entry into HRSI, preparation of...
-
Strathroy Administrative Assistant
1 week ago
Strathroy, ON, Canada Regent College Full timeYouth Unlimited YFC Southwestern Ontario is a youth-focused, faith-based, organization that exists to help young people throughout Southwestern Ontario attain their full life potential by showing love and care for their whole person. Youth Unlimited YFC is looking for a self-motivated, enthusiastic individual to assist with various administrative tasks at...
-
Administrative Assistant | Community Care
1 week ago
Strathroy, ON, Canada Regent College Full timeYouth Unlimited YFC Southwestern Ontario is a youth-focused, faith-based, organization that exists to help young people throughout Southwestern Ontario attain their full life potential by showing love and care for their whole person. Youth Unlimited YFC is looking for a self-motivated, enthusiastic individual to assist with various administrative tasks at...
-
Accounts Payable Assistant
4 weeks ago
Strathroy, Canada Dortmans Bros Barn Equip Inc. Full timeDortmans Bros Barn Equip. is seeking a well-organized, detail-oriented Accounts Payable Assistant to join our fast-paced, high-volume finance team. If you are a motivated, positive, collaborative and career-minded self-starter with a background providing financial, administrative, and clerical support, Dortmans Bros. may be the home for you. **Why You Will...
-
Accounts Payable Administrator/reception
1 month ago
Strathroy, Canada Cuddy Farms Full timeCuddy Farms is seeking an individual who is ready to grow their career in the Poultry industry. We are searching for a qualified and ambitious individual to join our team. This position is a full-time permanent position who will report directly to the Director of Finance. Essential job functions: - Performs all Accounts Payable duties - Assists with month...
-
Network Administrator
4 weeks ago
Strathroy, Canada Gray Ridge Eggs Inc Full timeL.H. Gray & Son Limited, better known as Gray Ridge Eggs in Ontario, began in 1934 in Ridgetown, Ontario by Lyle and Ina Gray. Today, their son, Bill Gray carries on the family tradition. Gray Ridge Egg Farms is one of the largest processors of farm fresh eggs in Ontario and is proud to display the Foodland Ontario logo on its products. L.H. Gray & Son is an...
-
IT Helpdesk Administrator
1 month ago
Strathroy, Canada L. H. Gray & Son Ltd. Full timeL.H. Gray & Son Limited, better known as Gray Ridge Eggs in Ontario, began in 1934 in Ridgetown, Ontario by Lyle and Ina Gray. Today, their son, Bill Gray carries on the family tradition. Gray Ridge Egg Farms is one of the largest processors of farm fresh eggs in Ontario and is proud to display the Foodland Ontario logo on its products. L.H. Gray & Son is an...
-
Admin Assistant
4 days ago
Strathroy, Canada Mutual Financial Services Full time**The Opportunity. Fun, Challenging and Rewarding** If you are looking for an opportunity where you’ll earn a great salary, can grow professionally, and will be working collaboratively with a team who love what they do, we want to hear from you! Mutual Financial is currently interviewing for an Administrative Assistant who will work with us to help...
-
Child Care Provider
2 days ago
Strathroy, Canada CanadianNanny.ca Part timeI am Karina, a single mother to a 4 year old girl in Strathroy, Ontario looking for an experienced and reliable part-time nanny. I am looking for someone to provide primary school assistance, meal prep, pet care, and occasional light housework. The position is live-out and would require differing hours week to week due to my work . I will pay $17.0 hourly,...
-
Assistant Corporate Secretary
4 weeks ago
Strathroy, Canada Mainstreet Credit Union Limited Full time**Are you a well-rounded administrative professional** **who is looking for your next challenge?** Are you an experienced administrator with an innate attention to detail, strong communication skills and the ability to offer an advanced level of administrative support to our Executive Leadership team? Do you have a passion for governance and compliance,...
-
Personal Support Worker
4 days ago
Strathroy, Canada VON Full timeDescription Position at VON Canada (Ontario) Requisition Details: Employment Status: Regular, Full-Time (1.0 FTE) Program: Assisted Living Work Schedule: Days, Evenings, Including WeekendsBiweekly Hours: 75 On-Call: Yes Are you a PSW who graduated in Ontario on or after April 1, 2023? You may qualify for the Personal Support Worker Return of...
-
Personal Support Worker
4 days ago
Strathroy, Canada VON Full timeDescription Position at VON Canada (Ontario) Requisition Details: Employment Status: Permanent, Part Time (0.6 FTE) Program Name: Assisted Living Number of Hours Bi-Weekly: 45 Work Schedule: Days, Evenings, Weekends On Call: Yes VON Canada is currently hiring compassionate Personal Support Worker (PSW) for our Assisted Living Program! ...
-
Payroll Assistant
1 month ago
Strathroy, Canada Middlesex County Full time**About Strathmere Lodge** Strathmere Lodge is a not-for-profit, long-term care home that is owned by the County of Middlesex. Opened in 2006, this facility sits on a five-acre site on the outskirts of Strathroy. The home provides care to 160 residents in accordance with Ontario legislation and standards established and monitored by the Ministry of Health...