Payroll & Pension Administrator

2 months ago

North York, Canada Seneca College of Applied Arts and Technology Full time

**Join the Renewed Seneca, The Next Seneca.**:
Guided by _The Next - A Strategic Plan for Seneca Polytechnic_, we offer a working environment that is innovative, healthy, flexible and encourages risk-taking. Joining Seneca Polytechnic brings opportunities for professional development and career growth, with supports available for health and wellbeing in all its forms - physical, mental, emotional and spiritual - to support the whole person.

**Position Summary**:
Reporting to the Payroll Analyst, the incumbent is accountable for processing the CAAT Pension Plans, (both DBprime and DBplus plans). Their primary duties involve calculating payroll deductions and generating reports for each pay group. They are responsible for verifying manual calculations and entries for each pay group and serving as a backup to all Payroll Administrators. The incumbent will also conduct ongoing audits on pension and payroll processes, collaborating with various departments and external stakeholders as necessary.

In this role, the incumbent will gather pension information from PeopleSoft and other relevant sources. They will critically evaluate this information, with a focus on reconciling, resolving, and reporting compliance issues. Their aim is to align the pension information with business requirements and ensure its accuracy and reliability.

**Responsibilities**:
**CAAT (Pension) Management & Operations**
- Review and validate data for enrolment of new employees in the CAAT Pension Plan.
- Complete all forms and inquiries in accordance with CAAT service level standards and business policies and procedures.
- Process pension payroll by calculating and uploading contributions to the pay line.
- Validate deduction accuracy and compliance.
- Conduct audits on deductions, including sample calculations, to ensure accurate calculations by the bolt-on system.
- Perform annual attestation as outlined by CAAT and serve as a backup in the absence of Payroll management, when needed, to execute fund transfers.
- **Reconciliation and Pension Adjustments**
- Conduct statutory deductions for Canada Revenue remittance.
- Complete quarterly audits on CAAT management items.
- Calculate and validate CAAT pension adjustments and report results in compliance with company and government guidelines.

**Other Duties as Assigned**
- Verify payroll unput and output and assure compliance with deadlines.
- Provide complete and accurate responses to payroll related inquiries from Seneca, employees, auditors, government agencies and other public institutions through verbal and written communication.
- Recommend and develop policies and procedures for the department in conjunction with the Payroll Operations Team.

**Qualifications**:
**Education**
- A minimum of two (2) year diploma in Business, Finance, Accounting or related field of study.
- A completed Payroll Compliance Practitioner Certificate (PCP), with requisite experience, is required.
- A Certified Employee Benefits Specialist (CEBS) designation and a Pension Plan Administration Certificate (PPAC) are considered assets.

**Experience**
- A minimum of five (5) years of experience working in pension administration within the public sector.
- Experience with various pension calculations, such as estimates and terminations, including non-standard situations.
- Experience with CAAT is considered an asset.

**Skills**
- Strong verbal and written communication skills, with the ability to effectively correspond with a diverse range of stakeholders.
- Demonstrated experience in writing business requirements.
- Proficient in processing payroll within a unionized organization.
- Advanced proficiency in MS Excel, with the ability to perform complex calculations quickly and accurately.
- Capable of working under pressure and meeting deadlines effectively.

**Note**: A skills assessment test will be administered during the recruitment process.

**Job Details**

**External Posting Date**:March 24,2023
**External Closing Date**: March 30, 2023
**Pay Range**: Payband H - $33.38 - $38.75 (Start rate: $33.38)
**Hours**:37.5
**Work Type**:Hybrid
**Shift**: Monday - Friday, 9:00AM - 5:00PM (overtime as required)
**Ideal Start Date**:
**End Date**:
**Job Type**:Permanent

***Note**: Seneca requires copies of educational credentials at the time of an interview. Confirmation of educational credentials in the form of an official Canadian transcript or an official evaluation of international credentials which determines Canadian equivalency will be required upon hire.

**Seneca Polytechnic at a Glance**:
Seneca Polytechnic is Canada’s leading polytechnic with over 4000 employees, 45,000 full-time students and 45,000 part-time registrants. With over 55 years since opening its doors for the first time, Seneca Polytechnic is dedicated to getting our students career
- and world-ready. We offer an education that has no boundaries. And we create great flexible experiences for those who study and work here. The student expe

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