Secretary

2 weeks ago

Montréal, Canada McGill University Full time

Please refer to the

job aid for instructions on how to apply.

Position Summary:
Under the direction of the immediate supervisor, performs various secretarial duties including word-processing, support of administrative activities, and verifying documents for internal and external submission. Responds to general and student enquiries regarding area’s policies, procedures and practices. Completes administrative forms, keeps records, inputs and verifies data. Assists with organization of special events. Makes travel arrangements. Maintains inventory of supplies and handles cash. Opens and sorts mail.

Major Duties and Responsibilities:
3. Obtains, compiles and provides factual information by consulting relevant documentation and contacting appropriate internal and external resource persons. Greets visitors, and responds to general and student enquiries regarding area’s policies, procedures and practices. Answers questions or provides referral to appropriate resource person.

4. Receives, screens, directs and makes telephone calls; takes and relays messages. Arranges meetings and contacts participants regarding time, place and general purpose of the meeting. Attends meetings, takes and distributes minutes. When requested, schedules and arranges appointments and makes travel arrangements.

5. Carries out routine administrative tasks such as taking inventory of and ordering office supplies, returning merchandise, and issuing keys. Contacts resource persons concerning facilities management and follows up on scheduled work. Reserves rooms for courses, seminars and other events, and books equipment and other services; makes changes when requested and/or necessary.

6. Processes purchase orders, cheque requisitions, travel advances, expense reports, and handles petty cash. Maintains photocopiers, distributes photocopy codes, and allocates charges. Arranges for printing services, and repair or servicing of office equipment. 7. Performs various office functions such as sorting, filing and retrieving files or documents, photocopying and assembling of documents, posting notices, and receiving, distributing, addressing and sending mail. May act as messenger.

8. Uses standard office equipment such as personal computer, typewriter, calculator, photocopier and fax machine.

9. The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.

Other Qualifying Skills and/or Abilities:
The incumbent must possess a level of high organizational skills, ability to multi-task and thrive in working in high volume work environments. Strong communication skills to be able to interact with the many levels of the faculty members. Need to be proficient with computers as well as McGill software and Office Suite. French written and spoken required.

McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4
- Minimum Education and Experience:

- DEP - Office Systems 3 Years Related Experience / DEP - Secretarial Studies
Hourly Salary:

(MUNACA Level E) $27.75 - $34.40
- Hours per Week:

- 33.75 (Full time)
Supervisor:

Associate Director, Administration
Position End Date (If applicable):

Deadline to Apply:

- 2024-02-22
- ._

  • Corporate Secretary

    3 days ago

    Montréal, Canada ROSDEV Full time

    Job Summary: **Responsibilities**: - Answer and direct phone calls using proper phone etiquette - Greet visitors and direct them to the appropriate person or department - Perform data entry and maintain accurate records - Assist with filing, organizing, and maintaining office documents - Coordinate meetings and prepare meeting agendas - Assist with general...

  • Accounting Clerk/secretary

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. 5500017141 - Accounting Clerk/Secretary - MUNACA 00125 Position Summary: Under the direction of the immediate supervisor, performs various accounting functions and secretarial duties. Authorizes various financial commitments according to established procedures. Verifies, analyses and records...

  • Office Secretary

    4 weeks ago

    Montréal, Canada A1 Tutorial Full time

    Secrétaire Recherchée! Secretary Needed! Une petite entreprise est présentement à la recherche de: Secrétaire bilingue et mature capable de travailler avec Excel. C'est un travail à temps partiel, mais qui offre un bon salaire et une opportunité de travailler dans un environnement professionnel et chaleureux. Environ 12 heures par semaine avec un...

  • Dental Secretary

    1 week ago

    Montréal, QC, Canada Dentiste Mackay Full time

    Job description- DENTAL SECRETARY- ADMINISTRATIVE ASSISTANT Modern dental clinic in downtown Montreal looking for a dental secretary dedicated in providing an exceptional client experience in a team oriented environment.  We are seeking a Dental Secretary to join our friendly team. The ideal candidate will be responsible for providing administrative...

  • School Secretary #10754

    2 days ago

    Montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100%, regular full-time. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or...

  • Campus Secretary

    4 days ago

    Montréal, Canada OneSchool Global North America Full time

    Do you want to join an innovative and progressive school that offers small class sizes and a supportive and team environment? OneSchool Global is seeking a dynamic and creative Campus Secretary for our Montreal Campus (located in Baie-D'Urfe) - **Campus Secretary Responsibilities**:_ - Provide clerical and administrative support to the Campus Principal -...

  • Secrétaire - Secretary

    4 weeks ago

    Montréal, Canada Commission Scolaire Central Quebec Central Quebec School Board Full time

    **Pourcentage de la tâche: 70.2381% jusqu'au retour du titulaire du poste et au plus tard le juin 2024** **Superviseur immédiat: Direction d'école** **Nature du travail** Le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à assister une ou plusieurs personnes en exécutant des tâches de...

  • Assistant Secretary

    3 days ago

    Montréal, Canada ROSDEV Full time

    **Job description** - **Rosdev Is a very significant, stable and continuously growing Real Estate company that was established over 50 years ago.**_ - A high level of dedication is professional and is completely discreet. - Is an expert level user in the Microsoft Office suite of tools Excel, word, power point, etc. - Needs to be self driven, quick learner...

  • School or Center Secretary #10734

    3 days ago

    Montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 45%, until the return of the incumbent. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the...

  • Bilingual Secretary

    4 weeks ago

    Montréal, Canada equipe&co Full time

    **Job description** Our client is an established Company located in **Vieux Montreal** and is currently seeking a highly motivated, versatile, professional, and organized **Bilingual Secretary** with experience in real estate to join their team. Would you like to be part of a team interested in your personal and professional growth? **Job Type**: -...

  • Dental Secretary

    4 weeks ago

    Montréal, Canada Clinique dentaire Ste-Colette Full time

    Responsibilities: - Answer and direct phone calls in a professional and courteous manner - Greet and assist visitors, providing them with necessary information - Schedule appointments and maintain calendars for patients - Prepare and distribute correspondence, memos, and reports - Maintain filing systems, both electronic and physical, ensuring accuracy and...

  • Dental Secretary

    1 week ago

    Montréal, QC, Canada Dentiste Mackay Full time

    Job description- DENTAL SECRETARY- ADMINISTRATIVE ASSISTANT Location: Dentiste Mackay in Montreal, walking distance from Guy-Concordia and Lucien-l’Allier metros About Us: Modern dental clinic in downtown Montreal looking for a dental secretary dedicated in providing an exceptional client experience in a team oriented environment.  Job Description: ...

  • Dental Secretary

    1 week ago

    Montréal, QC, Canada Dentiste Mackay Full time

    Job description- DENTAL SECRETARY- ADMINISTRATIVE ASSISTANT Location: Dentiste Mackay in Montreal, walking distance from Guy-Concordia and Lucien-l’Allier metros About Us: Modern dental clinic in downtown Montreal looking for a dental secretary dedicated in providing an exceptional client experience in a team oriented environment.  Job Description: ...

  • Medical Secretary/receptionist

    5 days ago

    Montréal, Canada La Clinique pour Enfants Full time

    OFFRE D’EMPLOI Secrétaire Médical Sous la supervision générale, effectuer une variété de tâches de secrétariat pour les médecins et autres membres de la clinique tel que assignées. Horaire de semaine (7h30-12h30) Horaire du week-end (8h30-13h30) **Les tâches comprennent**: - Reçevoir et transmettre les appels téléphoniques, prendre les...

  • Experience Dental Secretary

    5 days ago

    Montréal, Canada CLINIQUE DENTAIRE ADORADENT Full time

    Looking for experience dental secretary we use progident. We can train you on this software. must be outgoing, responsible and friendly And a fast thinker. schedule Is quite flexible and open for discussion. **Job Types**: Full-time, Part-time Part-time hours: 20-35 per week **Salary**: From $20.00 per hour **Benefits**: - Dental care - Flexible...

  • Secretary/receptionist

    4 days ago

    Montréal, Canada Chateau D'Ivoire Full time

    _**An english description below**_ **Notre entreprise**: Bijouterie réputée et luxueuse située au coeur de la ville de Montréal. - nous créons des bijoux haut de gamme - Nous proposons plusieurs marques de luxe (joaillerie et horlogerie) de renommée internationale, dont beaucoup sont exclusives. - Pour nommer quelques une: Rolex, Cartier, Bulgari,...

  • Online Personal Secretary

    4 weeks ago

    Montréal, QC, Canada Personnel Alter Ego Full time

    Do you have experience in administrative support in the legal world and want to work with passionate professionals? This large business law team is looking to welcome a new talent to collaborate with several lawyers. We are looking for someone who has a sense of priorities and a sense of urgency. Do you want to break into the legal field? Here's your...

  • Secrétaire Médicale

    4 days ago

    Montréal, Canada Endocrinologie Oasis Full time

    Endocrinologie Oasis est une nouvelle clinique médicale qui offre des soins et des enseignements multidisciplinaires pour aider les personnes ayant des problèmes de santé liés à l'endocrinologie. Notre cabinet offre des soins de santé exceptionnels aux personnes souffrant de problèmes liés à l'endocrinologie. Nous personnalisons nos services pour...

  • Junior Assistant

    4 days ago

    Montréal, Canada Centre universitaire de santé McGill Full time

    Organization description Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l’échelle internationale pour l’excellence de ses programmes cliniques, de sa recherche et de son enseignement. Le CUSM a pour objectif d’assurer aux patients des soins fondés sur les connaissances les plus avancées...

  • Intern - Transformation Team Office of The

    4 weeks ago

    Montréal, Canada International Civil Aviation Organization - ICAO Full time

    **Job Opening** **Job Opening ID**: 212638 **Job Network** : Management and Administration **Job Family** : Administration **Category and Level** : Internship, I-1 **Duty Station** : MONTREAL - **Department/Office** : International Civil Aviation Organization **Date Posted** : Jun 25, 2023 **Deadline** : Mar 1, 2024 **Org. Setting and Reporting** -...