School or Center Secretary #10734

2 weeks ago

Montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

Job percentage: 45%, until the return of the incumbent.
Immediate supervisor: School Principal
Nature of the work
In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or centre by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training centre secretaries.
Characteristic functions
As instructed or in conjunction with others, the employee plans and organizes secretarial work so that the school or centre complies with the various administrative obligations associated with the board, the ministries and various organizations and meets the deadlines of the operations and the various school or centre activities; he or she carries out the follow-up and the appropriate reminders; takes note of the administrative procedures related to his or her tasks so that he or she may comply thereto and, if necessary, inform the persons concerned about them.
As instructed and within the limits of his or her duties, the employee responds to requests and complaints and tries to resolve problems within his or her competence; in the absence of the administration and as instructed, he or she provides information on the decisions and directives normally applicable to the problems reported to him or her.
He or she compiles the necessary information for the preparation of the budget, participates in preparing it, monitors it and prepares reports on the budget balances; keeps the accounting books of the school or centre and of extracurricular activities, pays invoices and other accounts and makes bank deposits; signs cheques jointly, reconciles accounts, keeps a petty cash and collects funds raised during fund-raising events.
He or she compiles requests for material from school or centre staff, carries out the necessary calculations, verifies budget allocations and prices with suppliers; purchases goods or fills out purchase orders as well as receives and distributes goods according to the policy in effect.
He or she keeps a school supply store. He or she draws up the physical inventory of the school’s or centre’s immovables and of library books. As regards the repair of material and equipment, he or she requests the appropriate services and ensures that the necessary repairs are made.
As instructed, he or she prepares the list of teachers available for substitution and, as requested, ensures that absent employees are replaced.
He or she is responsible for keeping registers and files concerning, among others, student registration and placement, staff and student absences, temporary staff payroll, school exams, report cards, declaration of student enrolment and student transportation; verifies the necessary data, enters it, produces and forwards reports; fills out forms.
He or she responds to students’ needs: conveys, in unusual circumstances, specific and pertinent messages to students, parents and school or centre staff and, if necessary, reminds those concerned; according to the policy in effect and within his or her competence, he or she takes the appropriate measures in emergency situations; may be required to supervise students in exceptional circumstances and for short periods; if necessary; administers first aid; completes the reports required.
He or she may be required to carry out the loan of books and oversee the loan of audiovisual equipment and carry out administrative tasks related to the loan and rental of rooms, participates in organizing the materials for educational activities, such as transportation reservations.
He or she responds to information requests on the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed and, if necessary, reminds those concerned; forwards the pertinent documentation; handles the mail as well as finds, gathers and compiles pertinent information; within the limits of his or her duties, prepares a draft response, forwards it to the person concerned and ensures the follow-up; prepares a summary of complicated problems and issues before forwarding them to the person concerned.
The employee organizes meetings, convenes participants and prepares the necessary files; he or she drafts, as instructed, a proposed agenda of the subjects compiled and, if necessary, attends meetings and prepares a draft of the minutes.
He or she drafts, from brief notes, memorandums or bulletins; takes part in setting up a filing system; archives school or centre documents according to the policy in effect.
He or she uses a computer and the various software required to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; carries out research on the Internet and follows up on e-mail messages. He or she may be required to help, on occasion, colleagues with the common software and programs used.
He or she may be required to train new school or centre secretaries and to coordinate the work of support staff.
If need be, he or she performs any other related duty.

Schooling and experience
Hold a Diploma of Vocational Studies (DVS) in secretarial studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.
The ability to speak and write well in English and in French.
Have good computer knowledge; mainly Word and Excel (PowerPoint and Simply Accounting would be assets).
Have initiative, autonomy, and demonstrate good interpersonal skills and abilities to work within a team (students, teachers, parents, personnel of the School Board, etc.)
Must be patient, discreet, flexible and demonstrate a very good sense of organization.
Other requirements
A valid certificate in First-aid.
N.B.: The candidates who wish to be considered for this position will undertake tests to evaluate their knowledge in English and French writing, in Word and Excel, accounting and in problem solving and analytical skills.

  • School Secretary #10754

    2 weeks ago

    Montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100%, regular full-time. Immediate supervisor: School Principal Nature of the work In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or...

  • School/centre Secretary

    1 hour ago

    Montréal, Canada New Frontiers School Board Full time

    **Replacement Bank** **School/Centre Secretary** **NATURE OF THE WORK** The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks. **CHARACTERISTIC FUNCTIONS** The employee in this class of employment enters texts and various data in a computer from manuscripts...

  • School Secretary #10761

    1 week ago

    montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100%, regular full-time.Immediate supervisor: School PrincipalNature of the workIn addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction

  • Secretary

    4 weeks ago

    Montréal, Canada English Montreal School Board (EMSB) Full time

    **Secretary - Temporary Assignment - Part-Time 42.85% - until June 30, 2024** - 8:00 am to 11:00 am (Monday to Friday) - 4 days remote and 1 day at the EMSB head office - $15,301 to $16.646 annually **'''Duties'''** We are seeking a skilled Secretary to join our team. As a Secretary, you will be responsible for providing administrative support and ensuring...

  • Secretary #10691

    1 month ago

    Montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 23% of 35 hours, could be adjusted and increased to suit your needs! THE POSITION Joining our school means joining a community committed to education, inclusion, success and personal, social and academic growth. We are looking for a motivated, dynamic and reliable individual to perform a variety of secretarial tasks and represent our school...

  • Admissions Centre Secretary #10660

    1 month ago

    Montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Joining Eastern Quebec Learning Centre means seizing the opportunity to be part of a team dedicated to learning, inclusiveness, success and social, personal, academic and professional development. We're looking for a motivated, proactive and reliable admissions person to represent well our educational community during initial contacts with students and their...

  • Secretary

    1 month ago

    Montréal, Canada CLINIQUE DENTAIRE ADORADENT Full time

    We are a family dental clinic Looking for a friendly, welcoming secretary to join our team! clinic is loc on cote-des-neiges across from the metro station. **Job Types**: Full-time, Part-time, Permanent, Fixed term contract, Apprenticeship **Benefits**: - Dental care - Flexible schedule Schedule: - Day shift - Evening shift - Monday to Friday - No...

  • Secretary

    4 weeks ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, performs various secretarial duties including word-processing, support of administrative activities, and verifying documents for internal and external submission. Responds to general and student enquiries regarding area’s policies, procedures...

  • Secretary/receptionist

    1 month ago

    Montréal, Canada Egyptian Consulate Full time

    **Secretary/Receptionist** Consulate General of Egypt in Montreal - Montréal, QC - Minimum of 1 year experience. - 30 hours per week. - Language Requirements : French + English (Arabic preferred) - Has verifiable references. - Canadian citizen or permanent residence. - Work Location: in person **Job Type**: Part-time **Salary**: $22.00 per hour Expected...

  • Bilingual Secretary

    1 month ago

    Montréal, Canada Equipe&Co and LV2Clean Full time

    **Job description** Our client is an established Company located in **Vieux Montreal** and is currently seeking a highly motivated, versatile, professional, and organized **Bilingual Secretary** with experience in real estate to join their team. Would you like to be part of a team interested in your personal and professional growth? **Job Type**: -...

  • School Organization Technician #10694

    1 week ago

    montréal, Canada Commission scolaire Central Québec Central Québec School Board Full time

    Job percentage: 100% of 35 hours, regular full-time.THE POSITIONThe main and usual role of the employee in this job class is, in collaboration with management, to support school teams in creating the master schedule for the school or center and other schedules such as the exam schedule, based, among

  • Medical Secretary

    4 weeks ago

    Montréal, Canada Montreal Neurological Clinic Full time

    **Poste de secrétaire médicale **_(version anglaise suit)_ La Clinique Neurologique de Montréal (CNM), avec une équipe riche en expérience de plus de 35 médecins dans diverses sous-spécialités neurologiques, se dévoue à répondre aux besoins uniques des patients adultes. Située au 5100 de Maisonneuve Ouest, la CNM est avantageusement située à...

  • Pedagogical Consultant, School Climate

    1 week ago

    Montréal, Canada Sir-Wilfrid-Laurier School Board Full time

    **Posting: P2324.017** **Closing Date: June 2, 2024** **Place of work**: SWLSB Head Office, 235 montée Lesage, Rosemère (Québec) J7A 4Y6 **Status of Position**: Full-time Regular (35 hours) **Salary Scale**: $49,456 to $92,027 **Fringe Benefits**: - Four (4) weeks’ annual vacation - Two (2) weeks off during the holiday season - Special days off to...

  • Inventory Operation Secretary

    1 month ago

    Montréal, Canada Auto Primo, Laval Full time

    Auto Primo est à la recherche d’employés(es) dynamiques, ambitieux et bilingues pour se joindre à notre équipe. Qui souhaite s'établir, grandir et développer des compétences qui surpassent leur entente. - Capacité de travailler rapidement - Organisation et sens des priorités - Capacité de résoudre des problèmes - Habileté de travailler sous...

  • Secretary/receptionist

    1 month ago

    Montréal, Canada EQUINOXE FORMATION Full time

    **About us** **Equinoxe Formation** advisers will help you find the training solution appropriate to your needs.Also a center for **skills assessments**, we offer short professional training, ideal for employees as part of continuing education. **Responsibilities**: - Greet visitors and answer incoming calls in a professional manner. - Maintain a neat and...

  • Legal Secretary/personal Assistant

    1 month ago

    Montréal, Canada SurfaceID Full time

    Surface ID - Product Design and Engineering Consulting About Us: Surface ID is a dynamic product design and engineering consulting firm at the forefront of innovation, engaged in developing and manufacturing cutting-edge devices across various industries. We pride ourselves on our commitment to excellence and seek a talented individual to join our team and...

  • Call Center Team Leader

    1 day ago

    Montréal, Canada Altasciences Full time

    Altasciences is a forward-thinking, mid-size contract research organization offering pharmaceutical and biotechnology companies a proven, flexible approach to preclinical and clinical pharmacology studies, including formulation, manufacturing and analytical services. For over 25 years, Altasciences has been partnering with sponsors to help support educated,...

  • Fitness Center Attendant

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - Athletics & recreation_ Position Summary: Under the direction of the immediate supervisor, the fitness athletic attendant assisting members and ensure orderly and efficient operations at the fitness center. **Duties**: - Ensuring member safety supervision - Providing optimal...

  • Fitness Center Attendant

    1 month ago

    Montréal, Canada McGill University Full time

    Please refer to the job aid for instructions on how to apply. Hiring Unit: - Athletics & recreation_ Position Summary: Under the direction of the immediate supervisor, the fitness athletic attendant assisting members and ensure orderly and efficient operations at the fitness center. **Duties**: - Ensuring member safety supervision - Providing optimal...

  • Office Agent Class 1

    7 days ago

    Montréal, Canada Cree School Board Full time

    Job Number: - J0423-0111 - Location: - Montreal - Job Type: - Regular - Job Category: - Support staff - Administrative - Number of Positions: - 1 - Posting Date: - April 27, 2023 - End of Posting: - May 12, 2023 - Salary: - $22.36 - $25.00/Hour - Northern Allowance: - $9,004 - $14,403 / Year - Retention Premium: - $5,500 ***INTERNAL AND EXTERNAL...