Receptionist

3 weeks ago


Calgary, Canada De Havilland Full time

De Havilland Aircraft of Canada Ltd. (‘DHC’) is a proudly Canadian aerospace company currently transitioning its corporate headquarters to Calgary, AB. DHC is undertaking a consolidation of its underlying subsidiary companies under a single brand currently offering engineering, aftermarket, new aircraft manufacturing, modifications, parts manufacturing, and flight training. DHC currently has approximately 1,200 employees based in BC, AB and ON as well as in markets and distribution hubs world-wide. Our strong entrepreneurial spirit, together with a culture of empowerment, quality and innovation create opportunities to grow and succeed in an organization with a proud heritage and bright future.

Position Summary

We are currently recruiting for a Receptionist to join our team in Calgary, AB.

Key Responsibilities
- Greet, welcome, and sign in/out guests.
- Ensure all guests are advised of applicable safety policies and provided appropriate safety PPE.
- Ensures visitors are issued and wear an approved form of company ID (Visitor Pass).
- Answer and redirect telephone inquiries.
- Coordinate daily mail.
- Order office supplies and maintain inventory, schedule deliveries with vendors as applicable.

Aircraft Document Control
- Scan and index various aircraft documentation using specialized scanning software.
- Provide an organized classification and document naming structure to effectively manage, locate and store electronically scanned documents.
- Create and maintain a physical storage structure for the scanned materials.
- Support various departments by managing invoices and processing internal expenses.
- Provide occasional administrative support to the Administrative Assistant when required.
- Other duties as required.

Qualifications and Skills
- Excellent oral and written communication skills.
- Computer literacy with intermediate skills in Microsoft Office.
- Superior attention to detail and the ability to prioritize.
- Excel in a fast-paced work environment.
- Willingness to take on tasks as needed.

Assets
- Reception duties.
- Document management.
- Aircraft records.

At De Havilland Canada, we aim to be inclusive and diverse and provide equal opportunity for employment. All qualified applicants, regardless of gender, age, race, religion, sexual orientation, and disability, are encouraged to apply. De Havilland will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise your Talent Acquisition representative. Information relating to the need for accommodation and accommodation measures will be addressed confidentially.


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