Payroll and HR Assistant

5 months ago

Kelowna, Canada Source Office Furniture & Systems Ltd. Full time

We make offices work better. We do this with expert, highly personalized service. With showrooms across Canada, we make it easy for our customers to experience our wide range of products. Our expansive warehouse network carries the largest in-stock inventory in the country, so our customers can get what they need, fast. Whether their office is large, small, or located at home, we help them create a functional and engaging office space where everyone is inspired to do great work.

The Payroll and HR Assistant will primarily support the Payroll Specialist in the administration of Payroll across all locations. You will use a system called **_Payworks_**, support the pay/time process, and manage payroll documents while building your knowledge of Health and Wellness Benefits, HR compliance, and HR operations. You will also help in our document management system by organizing the conversion of paper files into digital formats and cataloging them into our HR information system, HUMI.

**PAYROLL PROCESSING**
- Support full cycle payroll processing for our BC, AB, SK, ON/QC locations.
- Maintain All Employee status updates, including new hires, terminations, job changes etc. across all locations.
- Document management - filing both hard and soft copies of documents.
- Updating and providing excel documents as needed.
- Turnover report
- List of new employees
- Vacation pays balances.
- Master Employee Files
- Track vacation hours and sick days etc.
- Union dues
- Assist Managers and Employees with inquiries on their benefits and Payroll.
- Provide the Accounting Team with payroll and related information.
- Other duties as needed.

**BENEFITS ADMINISTRATION**
- Initiate the Canada Life self-enrollment invitation for newly eligible employees.
- Provide Employees their benefits documents.
- Reconcile benefits premiums monthly.
- Enter deduction premiums in Pay works.
- Provide Canada life back up for Students when Requested.
- Other duties as needed.

**DOCUMENT MANAGEMENT AND HR SUPPORT**

While the Payroll function will take priority, this position is expected to support the following activities:

- Convert paper files to digital formats to be organized in Humi’s document management module.
- Assist in HR Operations activities such as employee onboarding and off-boarding procedures, contacting references, arranging interviews, and the like.
- Other duties as needed.

**QUALIFICATIONS**:
**Job Types**: Permanent, Part-time

**Salary**: $23.00-$25.00 per hour

**Job Type**: Part-time

Work Location: In person

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