Accounts Receivable Clerk

2 weeks ago

Kingston, Canada Diamond Hotels Management Inc. Full time

**POSITION OVERVIEW**:
Your overall responsibility is for the accurate and timely day-to-day processing of accounts receivable items to ensure records are accurate and up to date for all companies within Diamond Hotels Inc. This includes Holiday Inn Express-Sault Ste. Marie, Quality Inn & Conference Centre Kingston Central, Comfort Suites Kingston Central, Delta Hotel by Marriott Kingston Waterfront, Aqua Terra, Holiday Inn Express & Suites Kingston, Kingston Frontenacs, and any future company associated with Diamond Hotels Management Inc.

**DUTIES & RESPONSIBILITIES**:

- Perform day to day financial transactions by accurately verifying, coding, posting, and recording accounts receivable data
- Set up direct billing accounts in compliance with company policies and procedures
- Receive and post incoming payments
- Prepare and send out invoices to clients
- Facilitate payment of invoices due by sending bill reminders and contacting clients
- Respond to billing inquiries, verify discrepancies, and resolve client billing issues
- Send out and follow up on chargebacks
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted
- Reconciling cash taken from front desks
- Preparing bank deposits, run bank errands and other pick ups
- Reconcile daily tip outs from Aqua Terra
- Data entry for Delta daily sales reports
- Complete daily payment spreadsheets
- Provide general administrative office support as required
- **The above areas of responsibility are intended to describe the essential nature and level of work to be performed. **_
- **They are not all inclusive and may be amended from time to time.**_

**QUALIFICATIONS**:

- Well-developed organizational and excellent time management skills with the ability to prioritize
- 1-2 years' accounting experience with a thorough understanding of the A/R cycle
- Sage experience is an asset.
- Detail-oriented approach with the ability to multi-task and manage large volumes of documents
- Ability to work under pressure and meet deadlines in a fast paced and dynamic environment
- Computer literate with Intermediate knowledge of Microsoft Excel
- Ability to work collaboratively within a diverse multicultural team environment
- Ability to handle multiple responsibilities and assignments in a demanding environment while meeting deadlines
- Must be available to work during general office hours on a part-time basis. Monday morning availability is a must, with flexibility for the remaining hours.
- Must have reliable transportation to run bank errands and other pick ups.

**Job Type**: Part-time

Pay: From $45,000.00 per year

**Benefits**:

- Company events
- Discounted or free food
- On-site parking

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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