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Order Processing Coordinator
2 weeks ago
Job Description:
Key Responsibilities:
Receive Purchase Orders (POs):
Review POs for accuracy and completeness.
Confirm Purchase Orders:
Coordinate with Production Manager (or relevant authority) to confirm order details.
Confirm POs with customers to verify accuracy and resolve any discrepancies.
Generate Documentation:
Create Packing Slips based on confirmed purchase orders.
Attach relevant documents such as packing slips and purchase orders, ensuring completeness and accuracy.
Logistical Arrangements:
Arrange for deliveries one day ahead of shipment, coordinating with logistics team to ensure timely delivery.
Invoicing Process:
Generate invoices upon receiving signed Packing Slips.
Input invoice data into Simply Accounting software accurately.
Record invoices manually and maintain accurate records.
Record Keeping:
Maintain a comprehensive Shipping Log, recording all relevant invoice details for tracking purposes.
Customer Communication:
Attach a copy of the invoice with the packing slip and purchase order and organize them in the customer file for easy reference.
Qualifications:
Proven experience in order processing, preferably in a logistics or supply chain environment.
Strong attention to detail and accuracy in data entry and documentation.
Proficiency in using accounting software, preferably Sage 50 or similar programs, to create invoicing.
Excellent communication skills, both written and verbal, for effective interaction with customers and internal teams.
Ability to prioritize tasks and manage time effectively in a fast-paced environment.
Familiarity with shipping and logistics terminology and processes is an advantage.
**Job Type**: Fixed term contract
Contract length: 12 months
Pay: From $21.00 per hour
Expected hours: 40 per week
**Benefits**:
- Casual dress
- Commuter benefits
- Dental care
- Extended health care
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Customer service: 1 year (required)
Work Location: In person
Expected start date: 2024-06-03
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