Administrative Assistant

2 weeks ago

Toronto, Canada Alcohol and Gaming Commission of Ontario Full time

The AGCO is looking for an Administrative Assistant to provide high-level, confidential administrative support to the Directors in the Corporate Affairs, Strategic Policy, and Planning Division. This position is responsible for maintaining confidential files, information, and data in file inventory control systems. The position helps office operations run smoothly and communicates information to division staff as needed.

**What can I expect to do in this role?**: In this role, you will:

- Schedule appointments, meetings, and arrange for equipment as necessary, ensuring attendees receive material for meetings
- Provide directors with information for meetings by obtaining files or briefing materials as necessary, preparing and distributing materials for staff and meetings
- Support the Division with operationalizing Branch initiatives, such as pilot programs and new policies that impact internal and external stakeholders, province-wide
- Administer and monitor AGCO Engagement Portal Admin
- Provide administrative support for AGCO speaking engagements and conference attendance

**How do I qualify?**:

- Administrative support knowledge and experience to manage and coordinate three Directors and their senior-level administrative functions
- Good knowledge of varied administrative record-keeping/filing systems including correspondence systems
- Good knowledge of word processors, spreadsheets, presentation software and database management software
- Service-oriented with excellent interpersonal skills in order to effectively deal with all levels of staff, utilizing tact, good judgement, and diplomacy
- Self-starter with the ability to work independently as well as part of a team environment
- Strong computer skills with good working knowledge of Windows, Word, Excel, and the ability to become proficient in in-house computerized databases
- Strong communication skills, both written and verbal, to facilitate information gathering, advise individuals of decisions or actions, and to formulate correspondence

**by March 20, 2023.**

**The AGCO is an inclusive and equal opportunity employer.**:
**_ The AGCO has the responsibility to lead by example in advancing racial equity and to build a diverse, inclusive, accessible and_**

**_respectful workplace where every employee has a voice and the opportunity to fully contribute. To this effect, you are encouraged_**

**_with one or more of the under-represented groups identified within Ontario's Human Rights Code._**

**_Disability related accommodation during the recruitment process is available upon request._**

**Additional Information**:
**Address**:

- 1 Permanent - Full Time, 90 Sheppard Ave E, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

**Compensation Group**:

- Excluded- Understanding the job ad - definitions**Schedule**:

- N/A**Category**:

- Administrative and Support Services**Posted on**:

- Thursday, March 9, 2023**Note**:
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

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