Executive Assistant

5 months ago

Vancouver, Canada Connor, Clark & Lunn Financial Group Full time

**Executive Assistant**

**Connor, Clark & Lunn Private Capital**

**Vancouver, BC**

We are looking for an Executive Assistant to support our Leadership Team. This is a fantastic opportunity for an individual looking to advance their career with a fast-paced, entrepreneurial firm.

**What You Will Do**

The Executive Assistant is responsible for providing administrative and organizational support to our three Managing Directors.
- Proactive calendar management, own and drive all calendar and meeting schedules (manage scheduling conflicts, send invitations, organize meetings etc.).
- Extensive calendar rescheduling and conflict management under tight timelines.
- Coordinate internal and external meetings including space bookings, catering, A/V requirement, etc., and ensure everything runs smoothly on various time zones.
- Meeting notetaking as required.
- Work closely with the Event Specialist and Communications team to plan and execute key off-site and larger group meetings or Managing Director attendance at such meetings.
- Be the point of contact with HR for all People & Culture initiatives for the firm and assist with execution of communications and events.
- Liaise with corporate travel agents to coordinate end-to-end travel needs, including booking all travel and hotels, directions, commuting time, ground transportation, restaurants and ensuring itineraries are kept up to date with details in their respective calendars.
- Maintain and respect personal and confidential information i.e., valid passports, driver’s license, Aeroplan numbers, credit cards etc. on file.
- Coordinate with the legal team on general signature requirements.
- Develop executive presentations, consolidate, and generate reports as required.
- Ensure timely processing of benefits claims and expenses through Concur.
- Represent the leaders with professionalism and confidence in both verbal and written communications internally and externally.

**What You Bring**
- A minimum of 5-7 years’ experience in a similar position.
- A Degree or Diploma in a related field.
- Ability to travel within North America to corporate functions with MDs.
- Must be proficient in Microsoft Office Suite. Knowledge of DocuSign and Concur are an asset.
- Meticulous eye for detail and accuracy.
- Ability to maintain multiple task lists, action items, files, and organization of multiple projects simultaneously.
- Strong calendaring, organization, time management and prioritization skills.
- Proven ability to build strong partnerships.
- Ability to operate independently with mínimal supervision and shows appropriate judgement when making decisions.
- Ability to create strong relationships across the organization.
- Demonstrate creative thinking and proactively identify opportunities for improvement.

**About Connor, Clark & Lunn Financial Group**

Connor, Clark & Lunn Financial Group Ltd. (“CC&LFG”) provides a broad range of traditional and alternative investment products and services to individuals, advisors, and institutional investors. Our business comprises of eleven institutional investment affiliates that are responsible for investment decision making and client service, as well as distribution affiliates including Connor Clark & Lunn Private Capital, which provides multi-asset class investment solutions and Connor, Clark & Lunn Funds which distributes single-strategy investments to individual investors. CC&LFG partners with each of its affiliates by contributing world class operations, product development expertise, broad distribution, and business management. We have grown from $29 billion in assets and 200 people in 2008 to approximately $110 billion in assets and over 800 people today. This has been accompanied by a high level of change in technology, types of assets managed, trading activity and geographic growth. As we look forward, we can see both opportunities and challenges for further growth that only reinforce our commitment to attracting, retaining, and motivating the most talented people.

This is best achieved by:

- **A High-Quality Environment**: To work with people who we hold in high regard; to enjoy the time that we spend at work; to focus on productive activities without the distraction of politics and bureaucracy; to treat each other with respect.
- **An Opportunity to Succeed**: To do work that has value, and which presents the opportunity for professional growth and development.
- **Recognition and Reward**: To recognize each person’s contribution and to align compensation with contribution.
- CC&L is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, religion, sexual orientation or expression, disability, or age._

**No telephone calls or recruitment agencies will be accepted.

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