Office Administrator

3 weeks ago


Vancouver, Canada KIMBO Design Full time

KIMBO Design Inc. (KIMBO) is an award winning full-service creative agency located in the heart of downtown Vancouver. KIMBO is a leader in marketing and communications services and has a history of producing effective award-winning campaigns. Our collaborative team of industry professionals are known for delivering high-quality work that includes digital and print media as well as website development.

We are seeking an organized, efficient and proactive individual to join our small team of professionals. We are looking for someone with exceptional customer service skills that will represent our company in all interactions with clients, staff, suppliers and potential clients.

**Responsibilities**
- Assisting the Principal by scheduling meetings and making telephone calls, preparing written correspondence
- Scheduling client, internal team meetings and managing the master calendar.
- Keeping the office clean and organized
- Coordinating courier and mail services
- Managing office supplies and document storage
- Assisting creative staff with general admin duties, oversee staff time management system
- Create and manage client folders including file contracts
- Assist with general proofing of documents (when required)

**Qualifications**
- Completion or currently completing post secondary business courses
- 2 years experience in a professional office environment completing similar administrative tasks

**Skills & Abilities**
- Proficient multitasker with an ability to meet multiple concurrent deadlines
- Detail oriented with a focus on organization.
- Sound writing skills and ability to develop written communication, letters and reports
- Demonstrated ability to effectively interact with the team, vendors and clients at all levels
- Exceptional, energetic customer service skills; with a focus on client satisfaction
- Basic financial knowledge is a plus

**Assets**
- Proficient in Microsoft Office software, including Outlook, Word and Excel
- Tech savvy, as demonstrated by use of major social media platforms and familiarity with various programs and software
- Working knowledge of QuickBooks

**Job Type**: Part-time
Part-time hours: 24 per week

**Salary**: $20.00 per hour

**Benefits**:

- Company events
- On-site gym

Schedule:

- No weekends

Ability to commute/relocate:

- Vancouver, BC V6C 1W9: reliably commute or plan to relocate before starting work (required)

**Language**:

- English (required)

Work Location: In person


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