Office Co-ordinator

4 weeks ago

Concord, Canada Rubicon Research Full time

**Job Function**:

- Administrative support
- Assist Finance and HR where required

**Duties and Responsibilities**:
Facility Management:

- Repairs, maintenance, painting, etc. of the facility
- Shredding of outdated documents, as per the archival policy
- Key Management - Log of keys to be maintained with corresponding data
- Inventory Management - Tracking the distribution of stationary and ensuring availability at all time
- Creating and maintain the master list of vendors in all categories

HR Operations:

- End to end recruitment - sourcing profiles as per the JD shared, including campus placement and Co-op interns, scheduling interview, offer negotiation
- Updating and maintain the list of JDs in the format
- Updating the Organogram as per the latest head count
- On boarding for New hires:

- Co-ordinating with IT team for generation of IDs
- Office tour and introduction to all teams
- Create new joiner dockets, binder books for all new employees, their fob key for entry, Access card - Punch In and Punch Out, creating ID on Catalyst
- Work station set up with new employees - explain to them how to use copiers in the main lobby and upstairs, scanners, coffee machines
- Schedule a team wide meetup to welcome new hires in less formal setting (i.e. small meeting room)
- Co-ordinating for Co-Op placements, enrollment through Bio-Talent and filing for claims on a monthly basis
- End to end management of all employee engagement related activities
- Managing the entire process of Champion of the Month

Other Activities:

- End to end travel desk arrangements Management of Aloft account, alternate accommodation for visitors
- Point of contact for all IT related services
- All activities related to Employer Branding

**Skills and Qualifications**:

- Graduate/Post Graduate
- 2+ years of experiences in office administration and HR Operations
- Carries positive attitude and exudes high morale to influence others within the organization.
- Able to react well to challenges and can anticipate needs in advance.
- Great communication and organizational skills with all levels of organization/visitors

**Job Type**: Fixed term contract

**Salary**: $38,000.00-$40,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Concord, ON L4K 4J1: reliably commute or plan to relocate before starting work (required)

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