Receptionist/administrative Assistant

3 weeks ago


Ottawa, Canada Ottawa Centre for Cognitive Therapy Full time

The Ottawa Centre for Cognitive Therapy (OCCT) is seeking a full-time Administrative Assistant.

**Please submit a resume AND cover letter to be considered.**

**Overview**

**Responsibilities**
- Scheduling both in-person and remote appointments for a team of 13 clinicians, considering specific scheduling preferences
- Billing and collecting payment from clients
- Filing, photocopying, and faxing documents
- Sending appointment reminders and cancellation notices to fill open appointments
- Preparing physician letters and other correspondence
- Other duties as assigned

**Qualifications**
- Bachelors Degree or diploma in Social Sciences or related discipline
- At least 2 years experience working as an Administrative Assistant, preferably in a psychology office
- Familiarity with ethical principles (i.e. client confidentiality) for psychology, as laid out by the Ontario College of Psychologists
- Experience using a client-based database and managing sensitive information
- Working knowledge of office equipment, such as printers and fax machines

**Skill Requirements**
- Outgoing, warm, and friendly personality
- Ability to de-escalate challenging situations and handle client disputes
- Demonstrated time-management skills and the ability to prioritize tasks in a fast-paced environment
- Strong organizational skills and attention to detail
- Ability to work independently and as part of a team
- Skilled in using office management software (e.g., client database, calendar software) and Mac computers

**Position Details**

**Please submit a resume AND cover letter to be considered.**

**Job Types**: Full-time, Permanent

**Salary**: $42,000.00 per year

**Benefits**:

- Flexible schedule
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Evening shift
- Monday to Friday

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

Application deadline: 2024-04-15



  • Ottawa, Canada Jacques P. Alexanian Prof. Corp Full time

    POSITION: RECEPTIONIST WITH BOOKKEEPING EXPERIENCE LOCATION: East End of Ottawa SALARY: Based upon experience JOB TYPE: 3 days a week **Must be fluently bilingual in French and English** **DUTIES AND RESPONSIBILITIES**: - Greeting clients - Answer phones - Filling - Administrative tasks as requested - Basic bookkeeping - credit cards analysis,...


  • Ottawa, Canada Jacques P. Alexanian Prof. Corp Full time

    POSITION: RECEPTIONIST WITH BOOKKEEPING EXPERIENCE LOCATION: East End of Ottawa SALARY: Based upon experience JOB TYPE: 3 days a week **Must be fluently bilingual in French and English** **DUTIES AND RESPONSIBILITIES**: - Greeting clients - Answer phones - Filling - Administrative tasks as requested - Basic bookkeeping - credit cards analysis,...


  • Ottawa, Canada Diamond Dental Clinic Full time

    Our Brand new beautiful dental office which is growing fast is looking for a dental receptionist, experience with Dentrix is preferred. You will be working with an excellent dental receptionist but she works only on part time basis - Your tasks will include: - Greeting and welcoming patients to the practice. - entering insurance payments ( cheques etc to...


  • Ottawa, Canada Capital Pro Group Inc. Full time

    START DATE: IMMEDIATELY **Responsibilities**: - **Receptionist duties**: answering phones, booking appointments, greeting clients, collecting client documents, maintain cleanliness of the office - Maintain confidential client records; scanning document, updating electronic database - Collect and prepare files for daily client meetings: prepare boardroom...


  • Ottawa, Canada Kinetic Edge Full time

    **This position is Mon-Friday with hours varying from 9am-7pm. Ideal for a recent graduate in administration, marketing or health and wellness.** We are looking for a highly competent front desk administrative assistant for our multidisciplinary clinic. Must have exceptional computer skills. We offer direct billing of insurance companies to our...


  • Ottawa, Canada iCAD Dental Full time

    **About iCAD Dental** An innovative and growing leader in digital dentistry, iCAD Dental is an intimate team of intelligent and passionate technical professionals, advancing intelligence-based computer-aided design for the digital dentistry industry. We’re committed to optimizing dental laboratory services in a fast-changing landscape, giving our clients...


  • Ottawa, Canada Tan Orthodontics Full time

    **Job Types**: Full-time, Part-time, Permanent Part-time hours: 36 per week **Salary**: $16.00-$26.00 per hour Schedule: - 8 hour shift - No weekends COVID-19 considerations: Our office follows RCDSO COVID-19 guidelines with full masking and eye protection protocol in place. Daily COVID-19 screening for persons entering the office. By appointment only,...


  • Ottawa, Canada Read Jones Christoffersen Ltd. Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...


  • Ottawa, Canada Read Jones Christoffersen Ltd. Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...


  • Ottawa, Canada Read Jones Christoffersen Ltd. Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...


  • Ottawa, Canada Kinetic Edge Full time

    **About us** Kinetic Edge, Multidisciplinary clinic offering Massage, Chiropractic and Physiotherapy. **This position is for 5-18 hours per week.** **Must be available from 2-7 pm on Wednesdays (weekly shift).** **Occasional weekends (Saturday and Sunday from 8:30-2)** **Opportunity for increased hours.** **Ideal for a student in administration,...


  • Ottawa, ON, Canada Read Jones Christoffersen Ltd. Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and...


  • Ottawa, ON, Canada Read Jones Christoffersen Ltd. Full time

    Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our...


  • Ottawa, Canada Ottawa Foot Care & Orthotic Centre Full time

    **Ottawa Foot Care & Orthotic Centre** We are located in the West end of Ottawa. We are a podiatry foot clinic with licensed Chiropodist offering medical foot care and treatment to help keep people moving on their feet. Our clinic provides foot care treatment including nail care, wound care, soft tissue surgeries, and custom orthotic devices. We are...


  • Ottawa, Canada Vicostone Canada Inc. Full time

    **Full time job only** VICOSTONE in Ottawa (Ottawa Showroom) want to add more team on board part-time position. Front Desk Receptionist essential supporting function to Outside Sale reps with products enquiries, samples requirements from customer, follow -up account, check out status of samples from customers through phone. Summary of essential job...


  • Ottawa, Canada 360 Optometry Full time

    360 Optometry, an East Ottawa optometric clinic with a fashionable eyewear boutique, has an opportunity for an enthusiastic and reliable full time Receptionist/Optometric Assistant. **Benefits**: - On-site parking - Vision care Schedule: - Monday to Friday Work Location: In person


  • Ottawa, Canada Ottawa Plastic Surgery Full time

    **Work with the best in Cosmetic Surgery** Do you pride yourself on providing an outstanding customer experience? Do you have a passion for medical aesthetics, cosmetic surgery, and skincare? Are you a team player with a great sense of humour? Ottawa Plastic Surgery is looking for a dynamic, positive and innovative full-time Director of First Impressions...


  • Ottawa, Canada 360 Optometry Full time

    360 Optometry, an East Ottawa optometric clinic with a fashionable eyewear boutique, has an opportunity for an enthusiastic and reliable part time Receptionist/Optometric Assistant to work Saturdays with flexibility for additional shifts during the week. **Job Type**: Part-time **Benefits**: - On-site parking - Vision care Work Location: In person


  • Ottawa, Canada Ottawa Health Group Full time

    **Administrative Assistant/Receptionist** We are a busy wellness-based chiropractic, massage, and physiotherapy clinic with offices in both downtown Ottawa and Kanata. We are currently seeking a dynamic Administrative Assistant/Receptionist. **Job Details**: - This is a permanent part-time position at our downtown clinic with the potential for more hours...


  • Ottawa, Canada Car-On Automotive Group Full time

    Join Our Team: Full-Time Bilingual Receptionist & Administrative AssistantLocation: Ottawa, ONCar-On Auto Sales, a family-owned beacon of excellence in Ottawa's and Eastern Canada's automotive scene, is on the lookout for a Full-Time Bilingual Receptionist and Administrative Assistant.Do you have a sunny personality that makes everyone feel at home? Are you...