Office Manager

6 months ago


Winnipeg, Canada Extendicare Full time

**Job Description**:
Office Manager - Tuxedo Villa (6 month term)
- Lead administrative team to deliver seamless and quality services for residents, families, and employees.
- Process and verify invoices, payments and remittances related to 3rd party providers, including agency staffing and independent contractors. Maintain external vendor relationships.
- Handle payments from families and all queries concerning billings from residents and /or families; manage resident intake, setup, on-going billing, collections, and discharges.
- Administer and maintain financial records including banking, petty cash, resident trust, government funding programs, etc.
- Maintain and update resident and employee census records; ensures confidentiality of all financial, personnel and resident data; Create and communicate job postings for home/facility positions.
- Oversee onboarding new employees, recruiting activities at the home, Time & Attendance, and Open Shift Management.
- Adheres to established policies and procedures regarding quality assurance, fire, occupational health and safety, environment, and infection control.
- Acts as a Subject Matter Expert to Hiring Managers at the facility level on effective recruitment and onboarding best practices.
- Manage end to end recruitment (interview, reference checks, and validate pre-hire requirements) processes, create offer letters and coordinate new hire packages and an exceptional onboarding and orientation experience specific to Business Office New Hires.
- Assist the Director of Care with the annual audit, reporting and follow up of Professional Credentials of registered staff (Nursing and Allied Health).
- Participate in the development and planning of employee engagement events and service awards.

QUALIFICATIONS
- 5 - 10 years of experience managing a fast-paced office/business environment.
- Managerial experience of 2-3 years considered an asset.
- Experience working with seniors in a long-term care setting or general healthcare industry experience is an asset.
- Post-secondary diploma/certificate in office or business administration, bookkeeping, accounting or equivalent.
- Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and to perform well under pressure with tight deadlines.
- Demonstrates technical knowledge and experience working with Workday, PointClickCare or cloud-based software preferred.
- Demonstrates strong communication and interpersonal skills with internal and external stakeholders of the organization.
- Knowledge and experience with office and computer equipment.
- Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
- Must understand banking practices i.e., deposits, trust, etc. and sufficient accounting knowledge to determine proper journal entries.
- Strong data analytics with high attention to detail; critical thinker.
- Pro-active and solutions focused individual with ability to foresee issues and correct them before they turn into large issues.
- Knowledge of Occupational Health & Safety practices, principles, and legislation.

Time Type:
Full time
- When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.
- If you have a passion for caring, turn it into a rewarding career with Extendicare

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.

Time Type:
Full time
- When you choose to build your career with Extendicare, you’re joining a team dedicated to making a difference. By focusing our energy on enriching the lives of our residents every day, we transform both the quality of their lives and the quality of our own work experiences.
- If you have a passion for caring, turn it into a rewarding career with Extendicare

Extendicare and affiliated organizations including our partner homes in Extendicare Assist, accommodate the needs of job applicants throughout its recruitment and selection processes upon request.


  • Resident Manager

    2 weeks ago


    Winnipeg, Canada Resident Manager Full time

    **Overview** The Resident Manager plays a vital role in overseeing the daily operations of the residential property, ensuring a high standard of living for residents while maintaining effective communication and relationships with all stakeholders. This position requires a detail-oriented individual with strong organizational skills and a commitment to...


  • Winnipeg, Canada BBS IMMIGRATION CONSULTING OFFICE INC. Full time

    Work Term: Permanent - Work Language: English - Hours: 30 to 40 hours per week - Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Tasks**: - Record and prepare minutes of meetings, seminars and conferences - Schedule and confirm appointments - Answer telephone and relay telephone calls and messages -...

  • Account Manager

    5 months ago


    Winnipeg, Canada Contemporary Office Interiors Full time

    **ABOUT US** **Contemporary Office Interiors (COI**) is a privately-owned commercial flooring and architectural walls provider, a MillerKnoll certified dealer and a DIRTT certified construction partner. We have offices in Vancouver, Edmonton, Winnipeg, Toronto and a head office in Calgary. We prioritize people, productivity and value to create more than a...

  • Office Manager

    5 months ago


    Winnipeg, Canada Mikan Scientific Inc. Full time

    We are seeking a highly organized and detail-oriented Office Manager to join our team in a dynamic company. This multifaceted role will encompass a combination of office management, operations, and financial tasks, ensuring the smooth daily functioning of the firm. **Responsibilities**: 1. Manage referrals and ensure timely processing. 2. Coordinate and...

  • Office Manager

    6 months ago


    Winnipeg, Canada Obsidian Marketing Inc Full time

    As an Office Manager for our team, you will play a pivotal role in ensuring the smooth functioning of administrative tasks to support the sales team. You will be responsible for maintaining office efficiency, managing administrative activities, and providing clerical support to facilitate the achievement of organizational goals. **Role...

  • Account Manager

    3 months ago


    Winnipeg, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** We believe in the power of diversity and the power of teamwork. We need both collaborative and individual responsibility to organize effectively around our customer's problems. Reporting into the General Manager - VP of Sales, this role - Account Manager - is responsible for creatively growing existing accounts, finding new leads and business...


  • Winnipeg, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** We believe in the power of diversity and the power of teamwork. We need both collaboration and individual responsibility to organize effectively around our customer's problems. This Account Manager - Architectural Walls is responsible for creatively growing existing accounts, finding new leads and business accounts. The goal is to develop...

  • Project Manager

    4 weeks ago


    Winnipeg, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** We believe in the power of diversity and the power of teamwork. We need both collaboration and individual responsibility to organize effectively around our customer's problems. The Project Manager - Architectural Walls is responsible for planning, executing, monitoring, controlling, and closing of specific projects while ensuring projects are...

  • Office Manager

    7 months ago


    Winnipeg, Canada Mercury Publications Ltd Full time

    Job Overview: **Responsibilities**: - Experience in budgeting and financial tracking (invoicing, collections, bank deposits, electronic funds transfer payments, reports) - Manage office supplies inventory and place orders as necessary - Coordinate and schedule meetings, appointments, and travel/car/hotel arrangements - Oversee office budgeting and expense...

  • Office Manager

    6 months ago


    Winnipeg, Canada Jammu Capital Investments Full time

    Jammu Capital Investments is a boutique firm that provides Residential Real Estate Investment, Development and Management services to our clients.. We pride ourselves in long term investment performance and exceptional service to our clients. Jammu Capital is looking for a friendly and energetic individual to provide administration and reception support for...

  • Account Manager

    6 months ago


    Winnipeg, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** Reporting to the Vice President of the **COI** Build team, the Sales Representative - Commercial Flooring in our Winnipeg office is responsible for achieving the assigned sales goals in both dollar volume and profitability, while maintaining a high level of customer relationships. **WHAT DO WE OFFER?** This is a full-time role that offers the...

  • Office Manager

    2 months ago


    Winnipeg, Canada Johnson Telecom Full time

    **Job Summary**: **Key Responsibilities**: - Manage the office’s administrative functions, including invoicing, office correspondence, expense tracking and record-keeping. - Work alongside Company Managers to support administrative staff and provide training to ensure efficient workflow. - This position requires travel to other locations to assist with...

  • Office Manager

    2 months ago


    Winnipeg, Canada HSC Foundation Full time

    The Health Sciences Centre Foundation rallies individual, corporate, and institutional donors in support of HSC Winnipeg—Manitoba’s hospital. In partnership with donors since 1976, the HSC Foundation has raised over $255 million to support the important work of HSC Winnipeg. By inspiring Manitobans to donate, the HSC Foundation enhances patient care and...

  • Office Manager

    5 months ago


    Winnipeg, Canada AJW Warehousing Inc. Full time

    **Office Manager** AJW Warehousing Inc. is a family owned and operated warehousing and distribution company in Winnipeg that provides a wide range of services. We are seeking an Office Manager to join our team, experience in warehousing or supply chain management would be an asset but is not required. We are looking for a fast learning individual who works...


  • Winnipeg, Manitoba, Canada Canad Inns Corporate Office Full time

    Job SummaryWe are seeking a skilled Facilities Operations Project Manager to join our team at Canad Inns Corporate Office.

  • Account Manager

    5 months ago


    Winnipeg, Canada Contemporary Office Interiors Ltd Full time

    **THE ROLE** Reporting into the General Manager, this role - Account Manager - is responsible for creatively growing existing accounts, finding new leads and business accounts. The goal is to develop relationships with key influencers and decision makers to the point you feel like you are a part of their team. The role requires someone who has a...

  • Office Manager

    5 months ago


    Winnipeg, Canada PAR Equipment 1990 Ltd Full time

    **About us** We are a fast-pace sales office supplying high-quality industrial products to professional users. Most of our customers have been used our products for many years. We are proud to be in an inclusive, friendly and efficient small team work environment. **Responsibilities**: - Enter customer orders in a computerized system (Microsoft Dynamics...

  • Office Manager

    1 month ago


    Winnipeg, Canada Sturggeon Creek l Retirement Residence Full time

    **Sturgeon Creek l Retirement Residence** is seeking a **Office Manager** to join our team! As the **Office Manager** you would be responsible for managing all the accounting and reception procedures of the Residence. You would communicate with residents, families, and trustees regarding questions and concerns of billing and accounts receivable. In...

  • Office Manager

    6 months ago


    Winnipeg, Canada Sincerus Capital Full time

    **Sincerus Capital - Office Manager** **About Sincerus Capital** Sincerus Capital is a member of the Sincerus Group of Companies, a vertically integrated group of companies whose operations include financial services, real estate development, real estate asset management, investment syndications, and residential construction. While most financial firms...

  • Office Manager

    6 months ago


    Winnipeg, Canada Sincerus Capital Full time

    **Sincerus Capital - Office Manager** **About Sincerus Capital** Sincerus Capital is a member of the Sincerus Group of Companies, a vertically integrated group of companies whose operations include financial services, real estate development, real estate asset management, investment syndications, and residential construction. While most financial firms...