Administrative Assistant

4 weeks ago

Toronto, Canada Ministry of Education Full time

Do have great organizational skills and enjoy working in a fast-paced environment? Join the team in the Child Care Quality Assurance and Licensing Branch of the Ministry of Education.

**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the
**OPS Anti-Racism Policy** and the
**OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's
**Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.

**What can I expect to do in this role?**: You will:

- prepare correspondence, memos, meeting minutes, and various reports and spreadsheets
- coordinate time management activities of the Senior Manager, including managing an Outlook calendar, scheduling appointments, meetings, presentations and events
- coordinate large meetings and stakeholder events
- provide administrative and clerical support for the unit, including processing invoices and expense claims, records management, tracking and maintaining branch equipment/assets, and managing incoming and outgoing mail

**How do I qualify?**:
**Administrative and Computer Skills**:

- You know administrative protocols and procedures to provide support to the Senior Manager and Regional Managers with mínimal direction.
- You know financial administrative guidelines related to reconciling and processing p-cards and invoices.
- You can use various software programs (word processing, graphics, spreadsheets and databases) to produce accurate, formatted reports, correspondence, presentations, charts, tables, and other documents.

**Organizational and Prioritization Skills**:

- You can determine work priorities when facing conflicting demands and deadlines.
- You have good organization skills to manage incoming correspondence and various administrative tasks.

**Analytical and Problem-Solving Skills**:

- You have analytical and problem-solving skills to determine how to respond to queries, how to prepare suitable documents/reports/presentations, and how to manage conflicts in the Senior Manager's calendar.

**Communication and Interpersonal Skills**:

- You have communication and interpersonal skills to manage relationships with staff across the branch.
- You have good written communication skills to prepare clear, accurate correspondence, reports, etc.

**Additional Information**:
**Address**:

- 1 Permanent - Full Time, 315 Front St W, Toronto, Toronto Region

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions**Schedule**:

- 3.7**Category**:

- Administrative and Support Services**Posted on**:

- Monday, February 13, 2023**Note**:

- T-EU-195104/23

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