E-procurement and Supplier Administrator

1 month ago

Hamilton, Canada McMaster University Full time

**Schedule**
Monday - Friday 8:30-4:30

**Education Level**
Bachelor's degree in Business Administration or related field

**Career Level**
Requires 3 years of related experience

**General Description**:
**Representative Duties & Responsibilities**:

- Administer the supplier e-procurement selection process and initiate contract negotiations.
- Perform supplier enablement testing in e-Procurement system including procurement dispatch.
- Maintain and manage supplier data in supplier network module and portal.
- Facilitate and coordinate supplier onboarding to the e-Procurement system.
- Act as liaison between Supply Chain Management, suppliers, and client departments.
- Update supplier contracts for large supply, equipment, and systems acquisitions.
- Develop, implement and evaluate the University's contractual requirements.
- Analyze commodities and engage with suppliers to deliver value for money through streamlining processes, raising service levels and reducing risk while complying with department policies, government regulations, and laws that govern purchasing practices.
- Ensure supporting purchase documentation is in place to address accountability and audit inquiries.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Gather and compile information required to develop reports and related materials for dissemination to internal and external stakeholders.
- Write a variety of documents including, but not limited to, reports and correspondence.
- Procure materials, supplies, equipment, and services in the most cost-effective manner for the University.
- Monitor best practice in e-procurement to identify and recommend procedure and system improvements.
- Remain current with Case Law and changes in the contractual environment, which may have an impact on the University business arrangements.
- Interpret contracts and provide advice and guidance to others as required.
- Deliver training sessions.
- Write, edit and revise training materials for new and/or updated system functionality.
- Monitor budgets and reconcile accounts.
- Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Update and maintain information and content on websites and social networks.
- Schedule and coordinate meetings including room bookings, agendas, catering, and travel arrangements.
- Monitor and order office supplies.
- Source and obtain pricing information for office suppliers and equipment.
- Setup and maintain filing systems, both electronic and hard copy.

**Supervision**:

- Provide direction to others in how to carry out work tasks.
- Provide orientation and show procedures to others.

**Qualifications**:

- Bachelor's degree in Business Administration or related field.
- Requires 3 years of related experience.

**How To Apply**

**Employment Equity Statement**

McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

Job applicants requiring accommodation to participate in the hiring process should contact:

- Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
- Faculty of Health Sciences HR Office at ext. 22207, or
- School of Graduate Studies at ext. 23679

to communicate accommodation needs.

**Vaccination Policy Statement**

The University is committed to providing and maintaining healthy and safe working and learning environments for all employees, students, volunteers and visitors. The University’s Vaccination Policy-COVID-19 Requirements for Employees and Students (the “Vaccination Policy”), requires all McMaster community members, including employees, accessing a McMaster campus or facility in person to be fully vaccinated or to have received an exemption from the University for a valid human rights ground. While the Vaccination Policy is currently paused, it may resume quickly and on short notice, as informed by public health advice and direction. Should it become necessary in future to resume the Policy, all community members will need to demonstrate compliance at that time. Successful applicants in those positions that work in host hospitals or other healthcare sites that have active vaccination mandates in place will need to comply with these and any other health and safety measures necessary as part of their appointment. The University will continue to follow the guidance of public health organizations to define ful

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