Property Controller

7 months ago

Ottawa, Canada Holiday Inn Ottawa Downtown Full time

To ensure that all accounting functions and controls are accurate, timely and comply with all Westmont
- Policies and Procedures. Work with Hotel Management to facilitate achievement of hotel budget
- objectives for total sales, profitability and return on investment, while maintaining company standards.

**DUTIES & RESPONSIBILITIES**:

- To maintain the approved accounting cycle in a centralized environment for the hotel (**the option of adding a second hotel is also available**).
- To provide information to the Corporate Office as required;
- To assist in the preparation of the Hotel’s business plan;
- To provide budget information to determine operational targets and decisions;
- To analyze Hotels’ performance versus budget and investigate variances as required;
- To monitor operational expenditures in conjunction with approved budgets;
- To establish and maintain a system of internal controls and accounting which provides the most effective control over Hotels’ assets, liabilities, revenues and expenditures in accordance with established procedures;
- Ensure that Brand procedures and programs are adhered to and monthly reporting completed.
- To accurately post revenues and expenditures;
- To reconcile all supplier accounts, to post all payables, and to pay vendors in accordance with due dates and cash flow projections;
- To monitor city ledger and guest ledger transactions, and to collect all receivables on a timely basis;
- To set up, track, record, and process all payrolls; to handle related HR and benefit matters as required;
- To manage month-end accounting processes including account reconciliations, inventories, accruals and balance sheet analysis;
- To ensure the Hotels’ necessary licences and renewals are in accordance with the local laws;
- To ensure the accuracy of night audit transactions and monitor their adherence to proper procedures;
- To ensure timely distribution of all daily reports;
Maintain employee files;
- Establish and maintain a proper filing system for all documents related to Hotels’ sales and expenses;
- To lead the hotel Management with forecasting, annual budgets, financial analysis and project proposals;
- To ensure all Hotels’ contracts have proper authorization, negotiations for renewal and are properly filed and are easily available for corporate review;
- To ensure that there is an effective system of purchasing, receiving, and control of supplies in place at all times with proper requisition procedures;
- Ensure that usual and exceptional purchases are approved consistent with the budgeting and forecasting system;
- To ensure all accounting procedures comply with Westmont standards;
- To provide month-end packages to the Corporate Office and assist in the preparation of financial statements;
- Duties associated with the Controller position including but not limited to the above or as assigned by management.

**MINIMUM QUALIFICATIONS AND SKILLS**:

- Strong accounting knowledge to handle a complete accounting cycle in a centralized environment. A minimum of 3 years of relevant accounting experience in the hotel industry.
- Must be efficient. Ability to multitask in a fast paced environment and maintain a high level attention to detail. Self-motivated and able to manage people and processes.
- Must have strong customer support orientation (for internal/external customers), demonstrate professional demeanor, and the ability to maintain confidential information.
- Impeccable integrity and ethics. Trustworthy and discrete. Strong communication skills, both verbal and written.
- Above average proficiency/familiarity with computerized systems, as well as budgetary analysis capabilities required.
- Working knowledge of accounting principles, including budgeting and forecasting. Strong knowledge in Account Reconciliation, Accounts Payable, Accounts Receivable, Payroll Processes, etc.
- Exceptionally well-organized, able to adapt quickly to competing and changing priorities while closely monitoring critical dates and departmental obligations. Must have strong skills in planning, demonstrated ability to work independently and exercise sound judgment and problem solving

**Working Conditions**
- Governed by concurrent and dynamic deadlines, despite conflicting priorities and frequent interruptions.
- Frequent handling of queries and calls from guests, and other departments.

**Type of Supervision Required**
- Reports to the General Manager. Works under general instructions to prioritize and complete assigned tasks.

In our commitment to provide a selection process and work environment that is inclusive and barrier free, accommodation will be provided in accordance with the Canadian Human Rights Code. Any special accommodation needs required in order to allow you to participate in the hiring and employment process to your full potential can be arranged in advance by contacting the Hiring Manager to arrange reasonable and appropriate accommodation.

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