23-o07 - Project Coordinator - Ottawa

2 months ago

Ottawa, Canada Jp2g Consultants Inc. Full time

**Jp2g Consultants Inc.** is an employee owned, multi-disciplinary consulting firm providing a comprehensive range of planning, engineering, environmental, and project management services to the public and private sectors, from offices located in Arnprior, Ottawa and Pembroke. Jp2g is committed to maintaining client satisfaction, encouraging employee growth, and enhancing the communities we live in.

Jp2g believes in employee empowerment. As a valued member of our professional team, you will enjoy a unique working environment and be provided with opportunities to demonstrate your initiative while developing your skills.
- Has excellent communication skills and carries themselves in a professional manner
- Has excellent interpersonal skills and understands how to work with a variety of personality types
- Is organized, but flexible (must be able to prioritize and manage time)

**Role and Responsibilities**
- These roles and responsibilities are not intended to be all inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of Jp2g._

Project Coordination
- Monitor project progress and proactively prompt project team members to meet upcoming deadlines
- Track and report on-time delivery of assignments
- Ensure schedule expectations are consistent between Jp2g project manager, Jp2g team, and client
- Assist with preparation of project proposals, work breakdown structures, schedules, and budgets
- Attend project kick-off meetings, develop a deliverable work-back schedule including coordination milestones
- Participate and record accurate meeting minutes for regular project and client review meetings
- Track project working hours, budget, plans, money spent using Deltek Ajera
- Prepare project invoicing including supporting reports, forecasting, and AR follow up (with oversight from Project Manager)
- Compile engineering drawing packages and transmittals

Document Control
- Manage the flow of documents to and from all appropriate parties, saving relevant files to Jp2g’s network
- Maintain accurate document control logs including RFIs, action items, risk registers, shop drawings, submittals
- Maintain accurate revision control of documents

Quality Control
- Perform QC surveillance on projects to ensure QMS requirements are met, including proactively pursuing missing information or records
- Participate in QMS project audits
- Review reports, specifications, and other documents for adherence to quality and QMS/ client standards
- Support the Quality Manager with QMS tasks as needed

Reception Backup
- Receive visitors
- Receive, open, sort, stamp, and distribute mail; coordinate incoming/outgoing courier shipments
- Manage office supplies inventory
- Communicate effectively with all levels of management, staff, and clientele

Teamwork
- Build and maintain positive relationships with colleagues, other consultants, and key stakeholders to ensure projects run smoothly and to resolve concerns promptly and efficiently
- Support the Project Manager to accomplish project targets and goals

**Minimum Qualifications**
- 0-4 years of experience in Administration, Project Management, and/or Document Control Services in Architecture, Engineering, or Construction industry
- Valid driver’s license
- Eligible to seek security clearances
- ISO 9001:2015 Fundamentals Training (provided by Jp2g)

**Qualifications**
- Familiarity with civil, municipal, or building engineering drawings and technical documents is an asset
- Experience working with project management, accounting, and scheduling software is an asset
- Strict attention to detail and process-oriented
- A self-starter with strong organizational and time management skills
- Ability to work independently, with a strong sense of initiative and ability to prioritize tasks
- Ability to work in a complex environment, dealing with multiple projects and clients
- Sound communications skills in English (oral and written)
- Strong working knowledge of Microsoft Office (specifically Excel, Project, and Word)

**Compensation and Benefits**
- Friday afternoons off year-round (36 hour/week)
- Group RSP planning opportunities
- Professional development and advancement opportunities
- Competitive compensation and benefits package
- Future shareholder opportunities
- Jp2g is committed to fair and accessible employment practices. We will accommodate people with disabilities during the recruitment and assessment processes, and when people are hired. We will develop and put in place a process for developing individual accommodation plans and return-to-work policies for employees that have been absent due to a disability._

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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