Property Manager

5 days ago

Victoria, Canada Vancouver Island Business Enterprises Full time

**Property Manager - Non-Profit Co-operative Housing**

Vancouver Island Business Enterprises (VIBE) currently has a vacancy for Property a Manager for a Co-operative Housing Portfolio. The primary accountabilities for this position consist of assisting the Co-op Board of Directors with the management of their buildings and community. The position requires you to be a creative problem solver, have good listening skills, patience, flexibility and facilitate the expectations of the Board of Directors.

**Some of the Key Duties and Responsibilities**:
Administration:

- Attend monthly board of director meetings and two general meetings per year
- Taking minutes of board of director meetings and general meetings, as required.
- Facilitate approval and payment of supplier invoices and other expenses.
- Ensure member files and housing charges are up to date and correct.
- Presenting financial statements at board meetings
- Assist with preparing annual budgets for the co-ops
- Assist the Administration and Finance department in providing all necessary information/documents to the audit firm for the co-op’s annual audit.
- Prepare letters and notices as required
- Ensure co-op members are not in arrears / address arrear issues / advise the board of directors of arrears
- Must have experience with Microsoft Word and Excel
- Experience with Teams and SharePoint an asset
- Experience or knowledge of Co-operative Housing an asset.
- Time management skills, high accuracy and attention to detail
- You must be able to demonstrate strong interpersonal skills and the ability to work independently as well as within a team environment
- Prepare meeting packages
- Prepare letters to members as directed by the boards

Advisory Role:

- Assist the board of directors/co-ops in adhering to the Co-operative Act, Rules, Occupancy Agreement and Policies of the co-op.
- Assist the board of directors in ensuring they are following PIPA (Personal Information Protection Act).
- Assist the board of directors with preparing their annual budgets
- Preparing Special Resolutions as required

Support for Facility Maintenance
- Obtaining Quotes for projects, as required
- Assist with Work Order requests from the members/residents in the co-op
- Contact the necessary vendor to attend to repairs
- Keep track of monthly/annual maintenance of building components
- Assist with creating a maintenance plan

Supervision of Administrative Support
- Ensure income reviews are being processed in accordance with the FCHI 2 program
- Ensure housing charges are being collected
- Arrears are being collected
- Ensure all supplier invoices and other expenses are paid and correctly coded to General Ledger.

Qualifications and Skills
- Experience with Microsoft Word, Excel, SharePoint, Teams, Zoom
- Experience with Quick Books and Sage accounting systems an asset
- Time management skills, high accuracy and attention to detail.
- You must be able to demonstrate strong interpersonal skills and the ability to work independently with minimum supervision as well as within a team environment.
- Experience or knowledge of Co-operative housing an asset
- Facility management an asset

Compensation and Benefits
- Extended health and dental plan
- Room for advancement
- Salary: $62,000 to $72,000 depending on experience
- This is a full-time position (40 hours a week). The hours of work are typically 8:00am to 4:00pm, however the position may require some flexibility with hours. The position may require you to work at various locations; **applicants must have their own vehicle**.

Pay: $62,000.00-$72,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- property management: 1 year (preferred)

Work Location: In person

Application deadline: 2025-01-05

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