Order Desk Administrator
1 month ago
Supports the day-to-day functioning of the Kidco Kitchen department by providing high-quality administrative support to the Chief Food Ambassador and the Kidco Kitchen Operations Manager
- Coordinates and prepares correspondence, including notices, event summaries, announcements, and menu packages
- Communication with suppliers, uploading website material, and maintaining accurate databases
- Manages cost tracking sheets, and all other kitchen-related documents- Collecting orders from daycares for processing-
- Ensuring submitted orders are accurate and align with operational requirements-
- Placing weekly orders with different suppliers in Canada and the US-
- Communication with all supplier representatives-
- Regarding late/changing delivery dates due to holidays, credits, upholding quality standards, changing pricing, Sysco contract pricing, changes to ingredients (changing item codes)-
- Keeping track of supplier contracts-
- Tracking food costs using Excel-
- Tracking family events and curriculum activities, ensuring the required food is ordered on time-
- Ensuring kitchens and chefs have all the materials they need to function effectively-
- Weekly creation of allergy labels using mail merge and Excel-
- Keep appliance database and appliance repair status updated-
- Ad hoc requests are required from time to time**Position Requirements**:
- Excellent verbal and written communication skills-
- Proficient in Microsoft Suite-
- Advanced knowledge of Microsoft Excel is required-
- Extremely organized and detail-oriented-
- Comfortable with executing repetitive tasks-
- Aptitude for numbers- Enjoys working in a fast-paced environment managing multiple priorities with conflicting deadlines
- Experience with food distribution operations preferred
**Job Specification**
- Successful completion of a Diploma or Degree in Business or a related field or equivalent combination of education and experience
- Excellent working knowledge of Microsoft Office including Excel, PowerPoint, and Word
- Excellent communication skills, with the ability to listen and respond appropriately to client, children, and staff needs, as well as communicate with tact and diplomacy
- Excellent organization skills to prioritize workload in order to achieve results in a constantly changing environment
- Possession of excellent mathematical and accounting skills
- Must be able to design and accomplish accurate record keeping
- High energy level with a strong work ethic
- Current driver’s license (preferred)
- Food industry-related experience or certification as an asset
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