Administrative Assistant

2 weeks ago


Ottawa, Canada Desjardins Full time

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

Job Level

NV-05

The Regional Division, Private Management Consulting and Development is looking for an Administrative Assistant to join our team. Are you recognized for your dynamism, resourcefulness, interpersonal skills and cooperation? This opportunity is for you

As an administrative assistant in private management and development, you will contribute to various administrative activities in your sector.

Your role is to assist a Regional Manager and provide the administrative and secretarial support needed to manage her unit. As needed, you provide administrative support to other resources in your unit. You will contribute to the coordination, planning and prioritization of your unit's management activities.

You will interact with a wide range of stakeholders. The nature of the responsibilities requires you to take initiative, be proactive and autonomous in making decisions and carrying out activities to effectively meet the manager's administrative needs.

Your ability to communicate effectively and adapt your approach when the situation calls for it become essential skills.

General Information on the Position

Main responsibilities- Carry out various secretarial activities, including writing, layout, updating, production and linguistic revision of information documents from the various sectors- Carry out various administrative tasks related to internal management (sales follow-up, dashboard, expense account follow-up, inventory and material management, performance evaluations, etc.)-
- Prepare and attend various meetings, including those of the management committee. Write up the minutes and ensure the follow-up of these meetings- Participate in the logístical organization of various events (team meetings, committees, assemblies, travel, public relations activities, etc.)- Collaborate in the preparation of the annual budget and budget monitoring during the year (analysis and justification of variances).

Other working conditions- The work arrangement for the position is hybrid work #LI-Hybrid- Number of jobs available : 1

**Qualifications**:
- General college diploma in a related field- A minimum of one year of relevant experience

Please note that other combinations of qualifications and relevant experience may be considered

Specific knowledge- Very Good knowledge of the Office 365 suite (Excel and PowerPoint)- Strong communication skills in French and English, both oral and written due to the nature of the duties or work tools or because the position involves interactions with English-speaking partners, members and/or clients.

Desjardins Cross-sector skills

Action oriented, Customer Focus, Differences, Nimble learning

Key competencies for the job

Communicates effectively, Plans and aligns, Situational adaptability

Work Location

1173, chemin Cyrville Bureau 003 Ottawa

Trade Union

Non Syndiqué

Unposting Date

2023-11-29

Job Family

Administration (FG)

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    Hello, The Department of Surgery is currently looking for a **Full-Time, Permanent **Administrative Assistant within the division of Thoracic surgery. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under the general direction of the...


  • Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    Hello, The Department of Surgery is currently looking for a **Full-Time, Permanent **Administrative Assistant within the division of Thoracic surgery. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under the general direction of the...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada The Ottawa Hospital - Department of Ophthalmology Full time

    **JOB POSTING** **Job Title: Administrative Assistant** **Department: Department of Ophthalmology - University of Ottawa Eye Institute** **Direct Report: Physician / Employer** **Date Drafted: June 2023** **Position Overview**: Reporting to the **Employer**, the **Administrative Assistant** is responsible for all day-to-day operations of the...


  • Ottawa, Canada Larga Baffin Full time

    **Company Overview|** A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing our...


  • Ottawa, Canada The First Nations Financial Management Board (FMB) Full time

    Position Overview Reporting to the Office Coordinator, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...


  • Ottawa, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...


  • Ottawa, Canada Ottawa Boat CruiseEKEAU Full time

    **Administrative Assistant** Job opportunity with Ottawa Boat Cruise/EKEAU! Join a team that offers the extraordinary experience of travelling along Canada's most majestic waters: the Ottawa River and the Rideau Canal. There really is no better way to discover the National Capital! **Bilingualism a must.** **Responsibilities** - Answer and direct phone...


  • Ottawa, Canada IBISKA Full time

    Job Opening for an Administrative Assistant Timeframe: ASAPNote: Preference will be given to Indigenous IndividualsOnaki-IBISKA JV is looking for a full-time administrative assistant to augment our team effective immediately. The selected individual will work within IBISKA’s office in collaboration with our Finance and Administration Team. The selected...


  • Ottawa, Canada Maison Decision House Full time

    About us: Maison Decision House (MDH) is a non-profit organization that was founded in 1979. It provides a community-based residential treatment program for adult male offenders, regardless of race and religion, who are returning to the community as a part of their release process. MDH has helped over a thousand individuals make the transition into the...


  • Ottawa, Canada Ottawa Community Immigrant Services Full time

    **INTERNAL/EXTERNAL OCISO JOB POSTING** **Position**:Administrative Assistant **Term**:Part-time - 21 hours per week, April 2023 - August 2023 **Reports to**:Manager of Youth Services (YOCISO) **Location**: 815 St. Laurent Boulevard **About OCISO** OCISO supports immigrants through the journey of making Canada their home by providing creative and...


  • Ottawa, Ontario, Canada Larga Baffin Full time

    Salary: $21.00Company Overview|A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing...


  • Ottawa, Ontario, Canada The First Nations Financial Management Board (FMB) Full time

    Position OverviewReporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with various...


  • Ottawa, Canada March of Dimes Canada Full time

    **Location/**Lieu: Ottawa, ON **Position/**Poste: Administrative Assistant **Duties/**Fonctions: The Administrative Assistant is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to: - Performing a wide variety of administrative duties including but not limited to:...


  • Ottawa, Canada Ottawa Institute of Cognitive Behavioural Therapy Full time

    **HIRING: ADMINISTRATIVE ASSISTANT** The Ottawa Institute of Cognitive Behavioural Therapy (OICBT) is looking for Administrative Assistants (part-time). Main duties include, among others, interacting with clients, scheduling appointments, client file management, billing, document production, taking part in multidisciplinary meetings, as well as some report...


  • Ottawa, Canada Vitality Rehabilitation Group Full time

    Vitality Rehabilitation Group, a multidisciplinary healthcare organization, is dedicated to providing outstanding rehabilitation services through a team of experienced healthcare professionals. Currently, we are seeking a detail-oriented, proactive Multilingual Administrative Assistant to support our Management Team with an administrative and operational...


  • Ottawa, Canada Larus Technologies Full time

    **Job Title: Administrative Assistant** **About Larus** **Job Description/Key Responsibilities**: Larus Technologies seeks an Administrative Assistant to support the executive team and the company in achieving their goals and ensuring tasks are accomplished in a timely manner. The position will report to the CEO. **Tasks and responsibilities**: - Be...


  • Ottawa, Canada Beaver Maids Full time

    Beaver Maids is looking for an experienced, full-time Administrative Assistant to support our busy company. **Responsibilities**: - Provides administrative assistance to the management through independent handling of correspondence, documents, planning and scheduling - Prepares correspondence, short letters, memos - Serves as an interface between the CEO,...


  • Ottawa, Canada Delco Security Full time

    Delco Security is currently recruiting for the position of **Administrative Assistant** to support its growing team. This role will provide general administrative and clerical support to the Delco Security group. **Delco Perks & Benefits**: - **Retirement Support**:We provide every employee with RRSP matching for their long-term plans. - **Health &...