Billing Coordinator

6 months ago


Vancouver, Canada Rethink Canada Full time

At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready to do the best work of your career while having fun, then read on.

The Billing Coordinator is responsible for handling all aspects of the agency’s client billing cycle by ensuring that billing is completed effectively, efficiently, and accurately.

What you’ll be doing
- Meeting monthly forecasted targets on billing.
- Produce weekly/monthly reports on Work in Progress (WIP) to review with the respective account teams.
- Reviewing signed contracts by drafting and processing invoices based on agency guidelines.
- Working closely with producers to manage the billing process ensuring accurate reconciliation on projects.
- Address queries on billing instructions that don’t reflect the signed estimate, problem solving and working alongside with producers and account team on solutions.
- Creating JEs to recognize revenue to the appropriate accounts based on completion of job.
- Prepare accurate invoicing in a timely manner; distinguishing between projects that require immediate billing for prebills, project fees and final billing.
- Review drafts for errors prior to obtaining approvals from producers and account managers before submitting to clients.
- Uploading documents and process invoices using an external client e-invoicing portal.

What you’ll bring
- Strong analytical and Excel skills.
- Experience and/or exposure to various communication platforms such as Slack, Zoom, Google Docs, etc.
- Attention to detail.
- Solution oriented team player.
- Excellent interpersonal skills with strong oral and written communication abilities.
- Ability to handle and manage duties in a fast-paced environment while producing high quality results.
- A minimum of 2 years of experience in a billing role of a high-volume environment.
- Experience with Sage Intacct is preferred but not required.

What's in it for you...
- Hybrid work environment
- Competitive compensation and benefits, including added mental health benefits
- Excellent Vacation package
- Variety of employee perks
- Great work culture with a people-first mission
- Mentorship program
- Access to Rethink’s national DE&I committee and working groups

Want to join the most relentlessly creative independent agency in Canada? Please send us your resume.
- We truly appreciate everyone’s interest but only those selected for an interview will be contacted. We offer a competitive compensation package with benefits and additional employee perks_


  • Billing Coordinator

    2 weeks ago


    Vancouver, Canada Focus Health Group Full time

    **Job Overview** For immediate hire. Our busy team in Broadway is currently looking for an experienced, friendly, energetic, organized and positive individual for a role of Billing Coordinator. Our team strives to provide the highest level ophthalmic care to our patients. This position requires someone that is organized, reliable, friendly and able to work...

  • Billing Coordinator

    3 months ago


    Vancouver, Canada DB Schenker Full time

    At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual backgrounds, perspectives and skills. Together as one team, we are Here to...

  • Billing Coordinator

    7 months ago


    Vancouver, Canada Rethink Canada Full time

    At Rethink, our promise to you is that you will do the best work of your career. We know that to do your best work, we have to create and promote an environment where people are happy, inspired, appreciated, empowered, and having fun. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. So, if you are ready...


  • Vancouver, Canada Human Capital Innovations, LLC Full time

    The Legal Billing Coordinator generates and distributes monthly pre-bills, processes final invoices, generate file formats for electronic billing. and ensures successful transmission of E-Bills. Aderant Expert billing software experience is desired. The role is a hybrid opportunity -- three days in the office. Pay: $100,000.00-$115,000.00 per...

  • Billing Coordinator

    3 months ago


    Vancouver, Canada DB Schenker Full time

    At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual back-grounds, perspectives and skills. Together as one team, we are Here to...

  • Billing Coordinator

    5 days ago


    Vancouver, Canada H+K Canada Full time

    **Billing Coordinator** -** **Canada** Hill and Knowlton Strategies is looking for a **Billing Coordinator **to join our team in **Ottawa** /** Toronto** or Vancouver**. **KEY RESPONSIBILITIES** - Compile monthly billing packages including time and expense reports, a client budget control report, invoices, status of account receivables and client...


  • Vancouver, Canada Borden Ladner Gervais LLP Full time

    We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...


  • Vancouver, Canada Rethink Canada Full time

    At Rethink, our promise to you is that you will do the best work of your career. We know that to do the best work, we have to create and promote an environment where people are happy, inspired, appreciated, and empowered. Our ability to back that promise is rooted in our commitment to remain as a creative independent agency. If you are ready to do the best...

  • Billing Coordinator

    7 months ago


    Vancouver, Canada DB Schenker Full time

    The Billing Coordinator ensures that invoices are generated and mailed out to our customers in a timely and effective manner. The Billing Coordinator must also be committed to exceeding client expectations while respecting company policies. - Provide professional customer service - Call carriers to obtain information necessary to process shipments - Update...

  • Accounting Clerk

    8 months ago


    Vancouver, Canada Gowling WLG Full time

    **Accounting Clerk - Billing Coordinator** - Full Time, Permanent - Vancouver, BC, CA **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia, we pride ourselves on sourcing and retaining top talent who bring...

  • Billing Coordinator

    5 days ago


    Vancouver, Canada KPMG Full time

    Overview: At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world. The opportunity As an integral part of the KPMG Team, Business Enablement provides valued, responsive and cost-effective services enabling the business to have the...

  • Billing Coordinator

    2 months ago


    Vancouver, Canada DB Schenker Full time

    At DB Schenker, you are part of a global logistics network that connects the world. A network that allows you to shape your career by encouraging you to contribute and truly make a difference. With more than 76,000 colleagues worldwide, we welcome diversity and thrive on individual back-grounds, perspectives and skills. Together as one team, we are Here to...

  • Billing Coordinator

    7 months ago


    Vancouver, Canada ScalePad Full time

    We're Hiring! We're looking for brilliant thinkers to join our #Rocketeers. If you've ever wondered what it's like to work in a place where people enjoy their work and where talent is more important than the title, then keep reading. What is ScalePad? ScalePad is a market-leading software-as-a-service (SaaS) company with headquarters in 3 major cities of...

  • Billing Clerk

    2 months ago


    Vancouver, Canada Clark Wilson Full time

    **Clark Wilson LLP is Hiring a Billing Clerk** **How You’ll Help Us Better Serve Our Clients** Clark Wilson LLP seeks a meticulous **Billing Clerk** to enhance our esteemed billing team. This role will report to the Manager of Collections, Billings, and Compliance. This coveted opportunity represents a full-time, permanent position tailored for...


  • Vancouver, Canada ScalePad Full time

    We're Hiring! We're looking for brilliant thinkers to join our #Rocketeers. If you've ever wondered what it's like to work in a place where people enjoy their work and where talent is more important than the title, then keep reading. What is ScalePad? ScalePad is a market-leading software-as-a-service (SaaS) company with headquarters in 3 major cities of...

  • Billing Specialist

    6 months ago


    Vancouver, Canada General Partner for Carthos Full time

    Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,300 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York. Osler prides itself on attracting and...


  • Vancouver, Canada Palmer IP Inc. Full time

    **Accounting / Billing Clerk** **Palmer IP** is a boutique intellectual property firm with a diverse range of university, industry and corporate clients. Our firm fosters a positive team environment and offers a balanced lifestyle. We are seeking a full-time accounting / billing clerk to join our accounting team. The position involves working at the...


  • Vancouver, Canada Mott MacDonald Full time

    Mott MacDonald Toronto/Vancouver office is seeking a billing coordinator to join the team. In this position, you will work alongside project managers and clients to produce timely billing for multiple projects throughout the company. Job responsibilities include: - Produce accurate and timely billing for projects while understanding the requirements of our...


  • Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:40705 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...


  • Vancouver, Canada Nucleus Full time

    Supercharge your career at Nucleus Networks as our Finance Assistant! What makes Nucleus different from other Managed IT Services providers? To start, our focus goes beyond just keeping the lights on. We work with every one of our clients to help supercharge their business, transforming their IT from a system that just needs support to one that is driving...