Operations Admin Assistant

1 month ago


Ottawa, Canada UNITED PARCEL SERVICE Full time

**Primary Job Posting Location**:
Ottawa, Ontario Canada

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

**Job Summary** This position performs advanced administrative responsibilities including preparation and analysis of more complex reports, compilation of information from various sources, handling small scale projects, and analysis using various software packages. This position may direct the work of others and provide instruction and guidance to lesser experienced employees. This position performs general office duties including word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis.

**Responsibilities**: Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy. Researches and corrects errors resulting from incorrect pre-advise information. Compiles and saves shipping documents (paper or electronic) to comply with government regulations. Prepares complex reports/presentations. Performs analysis using various software packages and databases (e.g. MS Access). Provides advanced office support knowledge and skills. Prepares and/or coordinates information for internal and external contacts.

**Qualifications**: High School Diploma, GED, or International equivalent 2+ years' office warehouse support experience - Preferred Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills Proficiency in Microsoft Office (Word, Excel, Access, and Outlook) Accurate and rapid data entry

UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed. Thank you for your interest in UPS Canada.


  • Station Admin

    1 month ago


    Ottawa, Canada Maintair Aviation Full time

    DUTIES AND RESPONSIBILITIES: - Oversee and assist the Station Manager or Supervisor to manage the day-to-day operations of the YOW station. - Track sick calls and manage the schedule whenever needed. - Be the on-site assistant for payroll operations and assisting with the collection of information for MVT reports and de-icing as well as baggage claim forms...

  • Admin Assistant

    1 month ago


    Ottawa, Canada John Howard Society of Ottawa Full time

    **Location(s)**:Bell St. South, Ottawa **Salary**:$21.08 per annum/hour **Term**: February 15th to July 31st **Employer**:John Howard Society of Ottawa **Closing Date**:February 18th, 2024 **About the environment**:Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both...


  • Ottawa, Canada Avancel Professional Corporation Full time

    **Company description** We are professional accounting firm that provide accounting, tax and bookkeeping services **Job description** Small growing accounting firm is looking for bookkeeper/admin assistant to join our team. **Must live in Ottawa or surrounding areas** **Work done remotely, but will need to meet sometimes to gather files** As a...


  • Ottawa, Canada Riviera Dental Centre Full time

    Riviera Dental Centre, a reputable dental practice in Ottawa, is seeking a skilled and motivated Dental Assistant /Admin with X-ray certification to join our team. As a Dental Assistant, you will play a crucial role in assisting our dentists and providing exceptional patient care. This position requires a valid X-ray certification, and experience in a dental...


  • Ottawa, Canada dentalcorp Full time

    About us: dentalcorp is Canada's largest and fastest growing network of dental practices, committed to advancing the overall well-being of Canadians by delivering the best clinical outcomes and unforgettable experiences. dentalcorp acquires leading dental practices, uniting them in a common goal: to be Canada's most trusted healthcare network. Leveraging...


  • Ottawa, Canada Calian Full time

    LI Tag: # LI-WP1# **Position Overview**: We are currently seeking a Senior or Intermediate Network Cybersecurity System Admin who will assist our client with various responsibilities as described below. Location - Ottawa, ON - Remote, CANJob Type - Full Time**Responsibilities**: - Networking and system admin experience (not support) - Experience with...


  • Ottawa, Canada Definity Financial Corporation Full time

    Job ID : 7243 Category : Claims Brand : Definity Regular/Temporary : Regular Fulltime/Parttime : Full Time Location : Ottawa, Canada Posting Range : $66,300 - $122,100 Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and...


  • Ottawa, Canada Canada Vein Clinics Full time

    **Job Overview**: We are seeking a dedicated individual to join our team as a Medical Help/PSW/Admin. This position plays a crucial role in providing administrative support in a medical office setting. **Duties**: - Utilize computerized systems for scheduling appointments and managing patient records - Answer and manage phone calls with professionalism and...


  • Ottawa, Canada Versaterm Full time

    **Who We Are** For more than 40 years, Versaterm Public Safety has defined the future of public safety software, delivering success to agencies, large and small, with an end-to-end ecosystem of solutions from community engagement to case closure. Versaterm’s dedication to public safety is demonstrated by an unwavering commitment to customer satisfaction,...


  • Ottawa, Canada Ottawa Festivals Full time

    **Position**: CI2 - Festival Operations Administrator - City Folk Festival **Contract Length**: 26 Weeks **Start Date**: ASAP **End Date**:After 26 weeks. **Location**: Hybrid, Your home + Westboro office. **Job Summary**: Reporting to and working under the direction of the Director of Operations and the Site Operations Manager, the Festival Operations...


  • Ottawa, Canada Maplesoft Group Full time

    Maplesoft implements TimeLive for Electronic time tracking.Please view the demo below on how to enter and approve time.Do you want to work in a dynamic environment where your contributions count?At Maplesoft, we value the contributions of all our employees and contractors. We listen and act upon suggestions, advice, and innovative ideas to further our...


  • Ottawa, Canada Maplesoft Group Full time

    Maplesoft implements TimeLive for Electronic time tracking.Please view the demo below on how to enter and approve time.Do you want to work in a dynamic environment where your contributions count?At Maplesoft, we value the contributions of all our employees and contractors. We listen and act upon suggestions, advice, and innovative ideas to further our...


  • Ottawa, Canada Maplesoft Group Full time

    Maplesoft implements TimeLive for Electronic time tracking.Please view the demo below on how to enter and approve time.Do you want to work in a dynamic environment where your contributions count?At Maplesoft, we value the contributions of all our employees and contractors. We listen and act upon suggestions, advice, and innovative ideas to further our...

  • Office Admin

    7 days ago


    Ottawa, Canada Myers Automotive Group Full time

    **Office Administrator Required**: Myers Barrhaven CARSTAR is looking for an enthusiastic, hard-working, and organized multi-tasker to join our team as an Office Administrator. This is a full-time position with working hours Monday to Friday from 8:00 am to 5:00 pm. **Responsibilities include, but are not limited to**: - Perform financial duties including...


  • Ottawa, Canada CB Canada Full time

    Primary Job Posting Location: Kanata, Ontario Canada Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you...


  • Ottawa, Canada Motion Works Physiotherapy Inc. (4 clinics in Ottawa) Full time

    The Assistant Area Manager & Executive Assistant is an Ottawa based position that requires travel between the companies’ various physiotherapy business locations in the region. This exciting position is an opportunity to get involved with a proven team in the healthcare space with the ability to advance in the company in the future. The incumbent will be...


  • Ottawa, Canada Heritage Academy Full time

    Our school is expanding our admin team and looking to hire an administrative assistant responsible for some of the duties listed below; - financing and bookkeeping. - financial reporting - filling and data entry and management - scheduling and planning - development of policy and procedures. - staff liaison and management. This member will work side by side...


  • Ottawa, Canada Ottawa Therapy Group Full time

    **Company description** The Ottawa Therapy Group is a team of mental health providers who are committed to pursuing excellence in the field of psychotherapy. The Ottawa Therapy Group is a team of mental health providers who are committed to pursuing excellence in the field of psychotherapy. As a clinical administrative assistant, you will support...


  • Ottawa, Canada Action Potential Rehabilitation Full time

    EMPLOYER: Action Potential RehabilitationJOB DESCRIPTION:We are looking for an office administrative assistant to join our friendly and growing team. Tasks would include, assisting the office manager with helping the admin office to run smoothly and efficiently. Some of the tasks could include assisting with invoicing, receivables, managing social media,...


  • Ottawa, Canada Action Potential Rehabilitation Full time

    EMPLOYER: Action Potential RehabilitationJOB DESCRIPTION:We are looking for an office administrative assistant to join our friendly and growing team. Tasks would include, assisting the office manager with helping the admin office to run smoothly and efficiently. Some of the tasks could include assisting with invoicing, receivables, managing social media,...