Administrative Supervisor
2 weeks ago
Please refer to the
job aid for instructions on how to apply.
Under the direction of the Area Manager, plan, and implement administrative procedures, policies and processes to support the goals and objectives of the Departments of Anthropology, History and Classical Studies, Jewish Studies and Sociology and the University's overall mission of teaching and research; foster relationships with other University units and external organizations. Perform and/or organize activities in support of the daily operations of the unit, by performing activities related to finance, HR and general administration.
GENERAL FUNCTIONS- Directly supervise clerical and Amuse employees. Participates in hiring, organizes, and verifies the work, and participates in their training. Approves vacation and tracks absences.- Regularly confers with the immediate supervisor in order to plan ahead, co-ordinate administrative support needs.
HUMAN RESOURCES- Processes recruitments and appointments in WORKDAY for CAS ranked & unranked employees (Visiting Professors, Adjunct Professors, Academic Associates, Faculty Lecturers), Course Lecturers, and Research Assistants.-
- Advises on policies as they relate to Academics, Postdocs, Course Lecturers, Research Assistants, leaves, and work permits.- Acts as a resource on issues related to AMUSE, AMURE and MCLIU; liaises with union McGill Labor Relations to resolve disputes related to collective agreements (AMURE, AMUSE, MCLIU).- Completes offer of employment dossiers for work permits on CIC website.- Prepares advertisements, maintains personnel files, processes sabbaticals and other leaves; creates academic appointments for new hires.- Assists with activities related to the annual salary policies.- Assists in the implementation of human resource initiatives/programs/policies at the department level introduced by the Faculty and/or the University.- Establish and foster effective working relationships by identifying needs and providing support in the delivery of services.
OPERATIONS- Assesses and resolves administrative problems related to building issues for Leacock, Peterson Hall, Ferrier (security, Facilities Operations, AAM Lenel card readers, etc.). Follows up with appropriate offices to ensure effective resolution. Act as Fire Monitor for the Leacock Building.- Administers physical resources of the ASC or buildings (Leacock, Peterson Hall, Ferrier) and ensures compliance with University and government regulations.- In collaboration with the Area Manager, the incumbent maintains space inventory and interacts with facilities service units for the provision of required services to the building such as minor renovations, security, emergency responses, safety, etc.- Establishes and monitors inventory including stationery, software license acquisitions and distribution, office and electronic and audiovisual equipment.- Oversees and ensures service contracts are updated and maintained with external organizations.- Oversees the organization of meetings, conferences, and colloquiums. Makes travel arrangements. Attends meetings and records and distributes minutes. Contacts participants and books meeting rooms. Assists with preparation of agenda.- Updates, prepares and administers publication of documents such as publicity brochures, departmental handbooks, and annual reports either in print or on the website. Drafts correspondence and other short documents of a complex nature. Organizes the production of publication of departmental reviews and other materials like the Cyclical Review Reports.
QUALIFYING SKILLS
- Minimum Education and Experience:
- DEC III 3 Years Related Experience /
Annual Salary:
(MPEX Grade 03) $52,210.00 - $65,260.00 - $78,310.00
- Hours per Week:
- 33.75 (Full time)
Supervisor:
Area Manager
Position End Date (If applicable):
2024-07-05
- Deadline to Apply:
- 2023-04-12
- ._
-
Administrative Supervisor
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the Administrative Officer, perform and organize administrative activities to support the daily operations and special initiatives of the Department of Integrated Studies in Education (DISE) including, but not limited to finance, human resources,...
-
Field Supervisor
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Field supervisors are expected to have either a BSW or MSW, a minimum of three years’ work experience and have an interest in working with students. Field supervisors meet regularly with students in the School of Social Work to determine learning goals for the field placement, discuss tasks...
-
Field Supervisor
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Field supervisors are expected to have either a BSW or MSW, a minimum of three years’ work experience and have an interest in working with students. Field supervisors meet regularly with students in the School of Social Work to determine learning goals for the field placement, discuss tasks...
-
Administrative Officer
5 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the Director of the School of Religious Studies, the Administrative Officer is responsible for the administrative operations of the School in support of teaching and research. Collaborates with the Director in the identification and development of best...
-
Research Administrator
2 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. JOB PROFILE SUMMARY: KEY ROLES: TYPICAL FUNCTIONS: (i) Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives. (ii) Implement administrative procedures or systems...
-
Administrative Assistant
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. This position reports to the Ingram School of Nursing’s (ISoN) Administrative Officer, however, directly supports the School’s Associate Director of Education. The incumbent will be responsible for the following tasks: - Perform and organize activities to support the daily operations of the...
-
Administrative Coordinator
2 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the organization of unit...
-
Research Administrator
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: - Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives. - Implement administrative procedures or systems that are moderately complex in support...
-
Administrative Coordinator
3 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...
-
Administrative Coordinator
6 hours ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. MaxBell School of Public Policy - Faculty of Arts Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit's operations. Acts as resource person for policies and procedures....
-
Training Administrator
5 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Summary Responsibilities and tasks- Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives.- Implement administrative procedures or systems that are moderately...
-
Administrative Coordinator
3 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Reporting to the Program Manager, Palliative Care McGill (PCM), the incumbent will play a key role in the supporting the administrative functions of Palliative Care McGill in the Department of Family Medicine. The incumbent will also play a key role in development and...
-
Administrative Coordinator
3 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...
-
Administrative Assistant
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Faculty of Science Position Summary: Reporting to the Associate Director, the Administrative Assistant will ensure a smooth and efficient functioning of the day-to-day activities of the McGill Sustainability Systems Initiative (MSSI). Provide support with administration, meetings, events,...
-
Administrative Coordinator
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. - McGill's First Peoples' House provides a sense of community and a voice to Indigenous students who have left their home communities in order to pursue higher education. It is our hope that the education that Indigenous students receive here at McGill will benefit their communities. We welcome...
-
Administrative Coordinator
5 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...
-
Administrative Coordinator
5 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, provides administrative and secretarial support. Participates in ensuring the smooth functioning of the unit’s operations. Acts as resource person for policies and procedures. Administers unit accounts. Assists in the...
-
Administrative Assistant
6 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. - This position reports to the Ingram School of Nursing’s (ISoN) Administrative Officer, however, directly supports the School’s Clinical Partnerships Office. The incumbent will be responsible for the following tasks: Primary Responsibilities: (i) Perform and organize activities to support...
-
Administrative Assistant
7 days ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: - Primary Responsibilities: - Perform and organize activities to support the daily operations of the unit by ensuring that administrative services are carried out in accordance with established goals and objectives. - Implement administrative procedures or systems that are...
-
Accounts Administrator
6 hours ago
Montréal, Canada McGill University Full timePlease refer to the job aid for instructions on how to apply. Position Summary: Under the direction of the immediate supervisor, administers accounts. Acts as resource person and resolves problems. Processes or monitors the processing of financial, accounting and payroll transactions. Examines, analyses and reconciles accounting and financial records as...
