Property Administrator

6 months ago

Vancouver, Canada QuadReal Full time

**About QuadReal Property Group**

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

**Role Description**
An exciting opportunity has arisen to join one of QuadReal’s Property Management teams as a Property
Administrator. QuadReal prides itself on helping tenants and residents achieve their goals. We strive to create
a welcoming community for tenants, residents and their visitors and will help support them to achieve their
sustainability goals, whether those are formal reduction targets or just living well. Reporting to the General
Manager the Property Administrator will help provide that service through administration support for all
aspects of day-to-day activities for a variety of buildings across the lower mainland.

**Responsibilities**
- Working closely with the General Manager and the Assistant Property Manager to develop strong

tenant relationships and complete all administrative functions relating to property management
- Processing all vendor invoices (including capital and visa transactions) in Yardi
- Prepare & distribute letters to tenants including welcome packages, rental charges, arrears etc.
- Liaise with tenants and accounting regarding accounts receivable/payable maters as required
- Collect and record insurance certificates from tenants
- Maintain and update security deposit reports
- Coordinate tenant move-ins and move-outs
- Assist with the organization of all building/tenant appreciation events & functions
- Draft and distribute tenant memorandums
- Monitor and track vacant unit accounts
- Read and understand leases to ensure accurate information is received and maintained
- Prepare contracts for capital projects and contracted work
- Record and update tenant information, including phone numbers and emergency contact names
- Maintain information in property directories
- Assist assigned property manager directly on various tasks, including preparation of monthly reports

to clients
- Work with the building operatons team & contractors as required or directed
- Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate

and social responsibility
- Other duties as assigned.

**Qualifications**
- High school diploma supplemented with some post-secondary in business, real estate, or accounting
- 2 years of experience in property management and/or real estate property accounting role, or 4 + years of experience in an administrative role with a desire to work in the real estate industry
- Proficient in Microsoft Office
- Excellent written and oral communication skills
- Ability to develop and sustain cooperative working relationships
- A self-starter, able to allocate one’s time effectively and manage tight deadlines
- Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change
- A dedication to providing exceptional service, every day
- Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.
- Yardi Knowledge an asset

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
- Want to learn about our end-to-end recruitment process? Click this _link_ for a short video that will take you through each step, so you’ll know exactly what to expect._

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