Payroll and Utility Billing Clerk

6 months ago

Vankleek Hill, Canada Champlain Township Full time

The Township of Champlain is a charming historical community surrounded by beautiful agricultural landscapes along the Ottawa River. Francophone and Anglophone culture mixes together over food, breweries, markets, and activities of all kinds. Working in rural areas means a peaceful, traffic-free commute giving you more opportunities to discover cycling, pottery, and paddleboard; isn’t achieving work-life balance what you always wanted? Champlain is the perfect place to live, work and play because we focus on the quality of life of our employees and our community

**10 reasons why you should work for the Township of Champlain**
- We match employee contributions to one of the best defined benefit pension plans (OMERS) and offer early retirement options.
- We offer our permanent employees a comprehensive group insurance program to meet your individual or family needs.
- We have an established salary structure that allows for continued salary progression as you acquire experience.
- We offer several sick days each year in addition to annual vacation.
- Our employees are our most important asset. We invest energy and resources in their development and growth.
- We offer job stability despite the ups and downs of the economy.
- You will join a multidisciplinary, progressive and open-minded municipal team that has a tangible impact on the Municipality's future and on thousands of residents' quality of life.
- Our employees are empowered, and initiative is strongly encouraged.
- You will enjoy multifaceted challenges that match your ambitions.
- You will be involved in the Municipality's strategy through various development and service improvement projects.

Reporting to the Treasurer and working closely with the Deputy-Treasurer, this position is responsible for the administration of the accounting duties related to the billing and collecting of utilities in accordance with the Municipality’s by-laws and internal policies, as well as the processing of payroll.

**General Duties and Responsibilities**

**Payroll**:

- Responsible for receiving, verifying, and entering timesheets for all municipal staff in the accounting software. Calculate all necessary deductions, issue pay stub to all employees.
- Meet with new employees and ensure the completion of all required personnel documents. Create and maintain employee profiles and records.
- Complete, verify and process forms and documentation for Workplace Safety and Insurance Board (WSIB).
- Prepare WSIB, Ontario Municipal Employees Retirement System (OMERS) and Employer Health Tax (EHT) monthly remittances, as well as prepare federal deduction remittances.
- Reconcile banked time, sick leave, and vacation leave entitlement.
- Prepare year-end employee tax slips or forms, submit filing to government as per deadline. Prepare record of employment as required.
- Update database with new deduction rates as required.
- Administer HRDownload platform, OMERS pension plan and the group insurance benefit program.
- Respond to employee’s questions regarding payroll and personnel matters such as leaves (sick leave and vacation), benefits, pension plan or other concerns.
- Prepare various reports at the request of the Deputy-Treasurer or Treasurer.

**Utility Billing**:

- Responsible for the creation and maintenance of water and sewer accounts includes but not limited to ebilling program, change of address, change of water meter, rates, etc.
- Responsible for the quarterly utility billing process: coordinate water meter reading process with other department, update water meter readings, prepare estimates, calculate billing, verify water consumption, print, and mail all utility bills.
- Prepare various post-billing reports.
- Calculate, prepare, and issue various adjustments to rate-payer accounts.
- Identify and track unusual meter readings, make arrangement with the contractor to repair defective meters and contact customers to notify of repair work to be done. Make any necessary adjustments and changes to the customer account following a change of meter.
- Receive requests for final meter readings, create and send work order to staff, issue and send final bills.
- Manage the pre-authorized payment program for utilities.
- Follow-up on delinquent accounts, calculate penalty, send reminder notices, and follow collection protocols in accordance with internal policy.
- Reconcile receivable sub-ledger to general ledger on monthly basis.

**Other**:

- Responsible for all aspects of accounting for the Joint Recycling Committee including but not limited to processing of accounts payable invoices, issuance of payment, bank reconciliation, statistical reports, year-end journal entries.
- Reconcile general bank account.
- Process some general journal entries monthly.
- As required, fill in for the other clerical positions in the finance department for lunch, breaks, vacation, sick days, etc.
- During an emergency, declared or otherwise, staffing requirements can be critical. The

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