Office Administrator, Operations and Reception
5 months ago
Blackbird Security Inc. is currently hiring an **Office Administrator, Operations and Reception **to join our **Etobicoke, ON **headquarters team.
Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a small business, we specialize in customized physical security solutions, serving clients nationwide. Our dynamic and diverse head office team is continually growing, and we are excited to welcome a motivated and energetic Office Administrator to contribute to our vibrant workplace.
**Role Summary**
As the **Office Administrator, Operations and Recception**, you will play a crucial role in ensuring the smooth day-to-day operations of our Etobicoke, ON headquarters. Supporting key departments and the Regional Leadership team, you will be a proactive and detail-oriented professional with excellent organizational and communication skills. This is a fantastic opportunity to contribute to a vibrant workplace.
**Responsibilities**:
- Maintain and take ownership of administrative tasks and front desk reception.
- Support operations administration by managing company assets such as uniforms and asset management, including audits, dry cleaner and guard drop off /pickups.
- Participate in the development of process documents and procedures.
- Take meeting minutes.
- Take ownership to track and report receipts and expenses for the regional operations team to support expense audits.
- Conduct research on ad-hoc administrative tasks.
- Effectively and professionally communicate with clients when necessary.
- Support the office team with systems administration as required.
- Assist with general office administration and ad-hoc projects.
- Provide support to the administrative and leadership teams.
**Job Requirements**
- Some post-secondary education.
- Minimum 1 year experience as an administrative assistant is required.
- Technologically savvy with expertise in Microsoft Office and Google Workspace.
- Ability to learn and adapt to new software and systems quickly.
- Excellent written and verbal communication skills.
- Customer service-oriented with high attention to detail.
- Experience in the security industry is an asset, but not necessary.
- Preference will be given to bilingual applicants (French and English).
- Willingness to use personal vehicle for work-related purposes (paid parking).
- Must be able to reliably commute to our Etobicoke, ON office.
**About us**
Joining Canada's fastest-growing National Security Company is not just a job - it's an opportunity to make a meaningful difference in your career and in the communities we serve. Here are some compelling reasons why you should consider being a part of our dynamic team:
- **Our Values**:Our operations are guided by core values — Respect, Integrity, Teamwork, and Adaptability — which serve as the bedrock of our corporate culture. Join us in shaping a workplace where these values thrive, fostering a sense of belonging and achievement for everyone involved.
- **Personal and Professional Growth**: We believe in investing in our employees' growth. Joining us means access to career development pathways that enable you to reach your full potential. Our dedicated management team provides mentorship to guide you through your career journey, fostering a supportive and collaborative work environment.
- **National Presence**: As a national Canadian security company, we operate coast to coast with major branches in all 10 provinces. This allows you to be part of a widespread network, contributing to the safety and security of communities across the country.
- **Commitment to Community Betterment**: Our commitment goes beyond providing security services. We actively engage in bettering the community by tailoring our security solutions to meet the unique needs of our clients and the areas we serve. By exceeding performance standards, we contribute to enhancing the overall safety and well-being of the community.
- **Reputation for Excellence**: Our reputation is built on consistently exceeding performance standards. Joining us means aligning yourself with a company that values excellence in service delivery and upholds the highest standards in the industry. Superior customer service is at the core of our operations, ensuring our clients receive the best possible security solutions.
- **Diverse Range of Clients**: Work with a variety of clients, from retail stores to high-end establishments, residential buildings, campuses, municipal offices, warehouses, and more. This diversity in clientele offers a dynamic and interesting work environment.
If you are passionate about making a positive impact, contributing to community safety, and advancing your career in a rapidly growing national security company, we invite you to join us. Together, we can build a safer and more secure future for our
-
Office Administrator/receptionist
5 months ago
Etobicoke, Canada Provincial Smart Home Services Full timeCompany: _Provincial Smart Home Services - HVAC & Smart Home Automation_ **Why Choose Us?** Join us at Provincial Smart Home Services, a leading name in Canada's booming business landscape. As industry trailblazers, we empower homeowners with cutting-edge products and 24/7 security. **Responsibilities**: **Reception Duties**: - Greet and welcome visitors,...
-
Office Administrator
4 months ago
Etobicoke, Canada BLACKBIRD SECURITY INC. Full timeBlackbird Security Inc. is currently hiring an **Office Administrator **to join our **Etobicoke, ON **headquarters team. Blackbird Security Inc. is a leading security services provider founded in 2015, headquartered in Vancouver, BC. Committed to offering the professionalism of a large corporation while maintaining the flexibility and personal care of a...
-
Office Administrator
5 months ago
Etobicoke, Canada GFL Environmental Inc. Full timeThe responsibility of the Office Administrator is to ensure smooth day to day process of inter-office documentation flow. May be requested to interact with internal and external customers and provide information in response to inquiries of service issues, deficiency’s and to handle, resolve and delegate such customer inquiries and complaints. Responsible...
-
Medical Office Administrator
5 months ago
Etobicoke, Canada One Vascular Full timeActively recruiting a **Full-Time Medical Office Administrator** for our location in **Etobicoke, Ontario** **Medical Office Administrator Job Responsibilities**: - Serves patients by greeting and helping them, scheduling appointments, and maintaining records and accounts. - Welcomes patients and visitors in person or on the telephone, and answering or...
-
Dental Receptionist
2 months ago
Etobicoke, Canada Your Dental Office Full timeJob Summary: Join our well-established dental practice located in central Etobicoke as a Dental Receptionist. At Your Dental Office, we prioritize patient care and cater to families, children, and seniors in a fast-paced and friendly environment. As a Dental Receptionist, you will play a vital role in ensuring the smooth operation of our office. Work days...
-
Medical Office Administrator
3 months ago
Etobicoke, Canada Specialist Medical Office Full time**Summary**: **Responsibilities**: **Required Education, Skills and Qualifications**: **Job Types**: Full-time, Permanent Pay: From $19.00 per hour Expected hours: 40 per week **Benefits**: - On-site parking Flexible language requirement: - French not required Schedule: - Monday to Friday - No weekends **Education**: - Secondary School...
-
Administration Officer
5 months ago
Etobicoke, Canada A-S Heating and Cooling Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services...
-
Medical Secretary/receptionist
2 months ago
Etobicoke, Canada Specialist Medical Office Full time**Job Summary** **Responsibilities and Duties** The successful medical secretary would be responsible for all the daily administrative duties involved in supporting a busy medical practice. Job duties would include: checking in and screening patients (reception); scheduling new and follow-up visits; responding to phone inquiries; opening and closing the...
-
Office Administrator
2 months ago
Etobicoke, Canada CITY TRUCK AND FORKLIFT DRIVING SCHOOL Full timeCity Truck is seeking a Full-time Front-Desk Office Administrator position. The position operates from 09:00am to 06:00pm, Monday to Saturday. - Work productivity is important, but our prospective students and instructors are also looking for a warm and welcoming attitude to greet them as they enter our office. - Select Day-to-Day Activities Scheduling...
-
Receptionist, Administration
5 months ago
Etobicoke, Canada LAMP Community Health Centre Full time**Permanent Relief Position: Hours Variable and Not Guaranteed** **Position Expected Start Date: ASAP** **Hourly Wage: $19.98 per hour to $23.96 per hour** **Location: Lakeshore Site** **Proof of Vulnerable Sector Check required prior to hiring** LAMP Community Health Centre is a multi-service, community based charitable organization that provides a...
-
Reception/administrative Assistant
5 months ago
Etobicoke, Canada Lavish Estate Full time**About us** Our work environment includes: - Work-from-home days - Growth opportunities - Flexible working hours - Safe work environment **Lavish Estate** is looking for an Administrative Assistant to join our Real Estate team. **Duties include**: - Answer and direct phone calls - Organize and schedule appointments - Maintain contact lists - Assist in...
-
Operations Officer
5 months ago
Etobicoke, Canada Makellos Logistics Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of...
-
Operational Officer
5 months ago
Etobicoke, Canada Traditional Air Systems Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 7 months to less than 1 year **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...
-
Receptionist/administration
5 months ago
Etobicoke, Canada The Pet Spaw & Lounge LTD. Full time**Receptionist/Administrative Assistant** The Pet Spaw & Lounge LTD. is a full-service, privately held company that specializes in the all breed pet grooming. **Responsibilities**: - Answer and booking appointments. - Greet and discuss with customers any relevant information pertaining to the pet and grooming appointment. - Maintain the office filing...
-
Office Administrator
5 months ago
Etobicoke, Canada Guest Plumbing and HVAC Full time_**The Position**:_ We are currently looking for an_**Office Administrator **_to join our _**Toronto Team**_! Please see below for further details on duties and responsibilities. - **Who we are**:_ Our Guest team prioritizes motivational intelligence and solution-oriented approaches over problem-oriented thinking. You will work with highly respected,...
-
Receptionist - Administrative Assistant
4 weeks ago
Etobicoke, Canada Ledcor Full timeLocation: Etobicoke, ON, Canada Date Posted: Oct 11, 2024 Job ID: R21840 Job Status: Full-Time Description Job Summary: You are an energetic administrative professional seeking a key support role with a wide range of responsibilities. You have a proven commitment to customer service, a self-starter and team player. You will ensure the smooth operation of...
-
Office Administrative Assistant
5 months ago
Etobicoke, Canada Certified Equipment Sales Services and Rental Ltd. Full time**OFFICE ADMIN ASSISTANT** We are currently looking for an Administrative Assistant/Floater to perform a variety of administrative tasks to support our company’s day-to-day operation. The administrative Assistant will act as floater to all departments to assist on work overflow. To be successful in this role, you should be well-organized, have great time...
-
Administrative Officer
4 weeks ago
Etobicoke, Canada OC Education Consulting Ltd Full timeJob Title: Administrative OfficerOC Education Consulting Ltd is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key Responsibilities:Review and evaluate new...
-
Administrative Officer
4 weeks ago
Etobicoke, Canada OC Education Consulting Ltd Full timeJob Title: Administrative OfficerOC Education Consulting Ltd is seeking an experienced Administrative Officer to join our team. As an Administrative Officer, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining accurate records.Key Responsibilities:Review and evaluate new...
-
Supervisor, Primary Health Care Administration
5 months ago
Etobicoke, Canada LAMP Community Health Centre Full time**Full Time Permanent Position: 35 hours per week** **Salary Range: $49,724.00 to $59,688.00 per year** **Expected Started Date: As soon as possible** **Location: Lakeshore & East Mississauga Community Health Centre sites** LAMP Community Health Centre is a multi-service, community based, charitable organization that provides a wide range of programs and...