Office Administrator

4 weeks ago

Saskatoon, Canada Ag-West Bio Full time

Do you have a background in finance? Are you a ‘people person’ looking for an opportunity to work with a fun team? We may have just the job for you

Ag-West Bio is Saskatchewan’s bioscience industry association and a catalyst for moving research to market and growing biobusiness in the province. We are located at the beautiful Innovation Place research park north of the University of Saskatchewan campus. We are looking for an Office and Finance Administrator to join our team.

Reporting to the CEO, you will contribute to executing Ag-West Bio’s mandate to promote the benefits of bioscience and the growth of the agri-value industry in Saskatchewan.

This role offers a lot of variety, primarily accounting but also office reception, event logistics, and member relations. You will be an essential part of a high-performing team, and this is an excellent opportunity to gain valuable work experience, make connections, and learn more about our industry.

**Key responsibilities**

**Finance assistance**:

- _**Accounts payable/receivable**:_Manage invoicing, processing payments, and ensuring timely collection of receivables.
- _**Budgeting**:_ Assisting with budgeting, tracking expenses, and ensuring adherence to financial guidelines.
- _**Monthly reconciliation**:_Reconciling expenses, verifying receipts, and preparing reports.
- _**Audit assistance**:_ Contribute to annual audits and work with external auditors.

**Office assistance**:

- _**General administrative**:_ reception, scheduling meetings, and organizing files.
- _**Documentation**:_Preparing financial reports for projects; maintaining accurate, up-to-date records and documentation related to finances and other relevant activities.
- _**Office support**:_Ensuring the office is supplied, coordinating IT support for staff, onboarding new staff to internal systems, and obtaining office equipment (phone, computers, etc.).

**Membership support**:

- Maintaining the Customer Relationship Management (CRM) system.
- Preparing membership renewal invoices and letters.
- Keeping member contact information up to date
- Preparing membership status reports using the CRM dashboard

**Event support**:

- _**Planning**:_ Participating in event planning meetings with the team
- _**On-site support**:_ Assisting with setup and tear down; staffing the registration desk.

**Qualities and skills we value**
- You have formal training in finance but are keen to continue learning.
- You are proficient with QuickBooks or other financial management software.
- You know Canadian Generally Accepted Accounting Principles (GAAP) for not-for-profit organizations as recommended by the Chartered Professional Accountants of Canada.
- You are incredibly organized and have experience in office management or event planning.
- You are self-motivated, flexible and a creative thinker who can establish and prioritize your work.
- An interest in science, especially agriculture and food, is a plus.
- Above all, you enjoy helping people and seeing their businesses grow.

Pay: $50,000.00-$65,000.00 per year

**Benefits**:

- Company pension
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Wellness program

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Saskatoon, SK: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (required)

**Experience**:

- Corporate finance: 1 year (preferred)
- QuickBooks: 1 year (required)

**Language**:

- English (required)

**Location**:

- Saskatoon, SK (required)

Work Location: In person

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