Office Agent Class I

3 weeks ago

PointeClaire, Canada Lester B. Pearson School Board Full time

NOTICE OF VACANCY PLEASE POST

ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED

OFFICE AGENT CLASS I & II

JOHN RENNIE HIGH SCHOOL

504 Boul. St. Jean, Pointe-Claire, QC. H9R 3J5

**Principal**: Jennifer Kurta

**Status of post**: Replacement, part-time

**Start date**: March 20, 2023

**End date**: June 30, 2023, or another date determined by the board.

**Working Schedule**:
17 hours per week - Office Agent Class I

5 hours per week - Office Agent Class II

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or an attestation of studies recognized as equivalent by the competent authority, and have one (1) year of pertinent experience

AND

Have a basic knowledge of office automation

**Other Requirements**:
Must be bilingual

Must be able to function autonomously with mínimal supervision

Must be able to multi-task

Must be able to work as part of a team

Accuracy, attention to detail, strong organizational skills are essential

Must be able to summarize data and prepare reports using Excel and other Microsoft Office software

Testing of Microsoft Office Required

Ability to meet deadlines, particularly during peak periods

Must be able to effectively communicate updates and information to other staff members

Ability to maintain and streamline filing system procedures

**Salary scale as per the IASS’ Collective Agreement**:
$22.36 to $25.00 per hour

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

**Daily Tasks/Dossiers**:
He or she manages all of the schools ordering and associated PO’s.

Tracks goods received and follows up with purchasing on outstanding orders

Submits the in-trust numbers to Finance

The employee is responsible for completing all tasks related to the ordering process

Collaborates with office staff on dossiers such as convocation and awards ceremonies

Can be required to fill in for payroll duties when needed

The employee is required to replace the receptionist during lunch as part of the task.

Required periodically to work evening shifts if necessary

AVIS DE POSTE VACANT VEUILLEZ AFFICHER

LE POSTE QUI DEVIENDRA VACANT LORSQUE CELUI-CI SERA COMBLÉ SERA AFFICHÉ, DE MÊME QUE TOUS LES AUTRES PAR LA SUITE.

AGENTE OU AGENT DE BUREAU, CLASSE I & II

ÉCOLE SECONDAIRE JOHN RENNIE

504 Boul. St. Jean, Pointe-Claire, QC. H9R 3J5

**Directrice**: Jennifer Kurta

**Statut du poste**: Remplacement à temps partiel

**Date de début**: 20 mars 2023

**Date de fin**: 30 juin 2023 ou une autre date à déterminer par la commission scolaire

**Horaire de travail**:
17 heures par semaine - Classe I

5 heures par semaine - Classe II

**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles dans une spécialité appropriée à la classe d’emplois ou être titulaire d’un diplôme de 5e année du secondaire ou être titulaire d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente et avoir une (1) année d’expérience pertinente.

ET

Avoir des connaissances de base en bureautique.

**Autres exigences**:
Bilinguisme - essentiel

Capacité de fonctionner de manière autonome avec une supervision mínimale

Capacité d’effectuer plusieurs tâches à la fois

Capacité de travailler en équipe

Exactitude, attention aux détails et excellent sens de l’organisation - essentiels

Capacité de résumer des données et de préparer des rapports avec Excel et d’autres logiciels Microsoft Office

Examen sur Microsoft Office exigé

Capacité de respecter des échéances, particulièrement en période de pointe

Communication efficace des mises à jour et des renseignements aux autres membres du personnel de soutien

Capacité de tenir à jour et de simplifier les méthodes du système de classement

**Échelle de salaire selon la convention collective del’UIES**:
22,36 $ à 25,00 $ de l’heure

Nature du travail

Le rôle principal et habituel de la personne salariée de cette classe d’emplois consiste à accomplir divers travaux administratifs de nature complexe selon des méthodes et procédures définies.

Tâches quotidiennes/Dossiers

Gérer toutes les commandes et les bons de commandes des écoles

Faire le suivi des marchandises reçues et des achats des bons de commande en attente

Envoyer les numéros de compte en fidéicommis aux Finances

Utiliser un ordinateur et les logiciels nécessaires pour exécuter ses tâches de traitement de texte, d’entrées dans les bases de données, de tableurs et de programmes maison; faire des recherches dans Internet; utiliser le courriel.

Aider à l’organisation d’événements de l’école comme les cérémonies de remise de diplôme.

Exécuter toutes les

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