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Office Agent Class Ii

4 months ago

PointeClaire, Canada Lester B. Pearson School Board Full time

NOTICE OF VACANCY PLEASE POST

ANY VACANCIES RESULTING FROM THE STAFFING OF THIS POSITION WILL BE POSTED

OFFICE AGENT CLASS II

JOHN RENNIE HIGH SCHOOL

501, boul. St-Jean, Pointe Claire, QC. H9R 3J5

**Principal**: Jennifer Kurta

**Status of post**: Regular, full-time

**Start date**: July 1, 2023

**Working Schedule**: 35 hours per week

Cyclical layoff during the summer period

**Qualifications**:
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

**Other Requirements**:
Must be completely bilingual (French and English)

Must have a receptive and friendly attitude

Must be able to communicate with staff, students and their parents

Must have knowledge of Microsoft Word and Excel - Testing required

Must have knowledge of Google Suite

Knowledge of GPI

Excellent interpersonal and communication skills

Excellent organizational skills and initiative

Ability to work in a team environment

Able to work autonomously

Must be able to multi-task

Accuracy, attention to detail, strong organizational skills are essential

Must have the ability to meet deadlines, particularly during peak periods

Must be able to effectively communicate updates and information to other staff members

**Salary scale as per the IASS’ Collective Agreement**:
$21.73 To $22.65 per hour

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties according to established instructions, methods or procedures and requiring routine decisions relevant to administrative tasks as determined by the administration.

**Daily Tasks/Dossiers**:
Must be able to prioritize and delegate traffic in the office.

Must have the ability and disposition to deal with the public

Must take accurate messages

Must manage the entry of visitors and maintain an environment conducive to work at reception

Responsible for accepting deliveries and ensuring they are sent to the appropriate person/department

Responsible for maintaining accurate and updated student files

Will attend to students who are ill or require mínimal health care

Entries into GPI must be accurate and timely

May be asked to work flex hours such as evenings, weekends and summer periods

Must be able to effectively communicate updates and information to other staff members

Must maintain and streamline filing system procedures

AVIS DE POSTE VACANT VEUILLEZ AFFICHER

LE POSTE QUI DEVIENDRA VACANT LORSQUE CELUI-CI SERA COMBLÉ SERA AFFICHÉ, DE MÊME QUE TOUS LES AUTRES PAR LA SUITE.

AGENTE OU AGENT DE BUREAU, CLASSE II

ÉCOLE SECONDAIRE JOHN RENNIE

501, boul. St-Jean, Pointe Claire, QC. H9R 3J5

**Directrice**: Jennifer Kurta

**Statut du poste**: Régulier à temps plein

**Date de début**: 1 juillet 2023

**Horaire de travail**: 35 heures par semaine

Mise à pied cyclique pendant l’été

**Qualifications requises**:
Être titulaire d’un diplôme d’études professionnelles dans une spécialité appropriée à la classe d’emplois ou être titulaire d’un diplôme de 5e année du secondaire ou être titulaire d’un diplôme ou d’une attestation d’études dont l’équivalence est reconnue par l’autorité compétente.

**Autres exigences**:
Doit être parfaitement bilingue

(français et anglais)

Avoir une attitude réceptive et amicale

Être capable de communiquer avec le personnel, les élèves et leurs parents.

Doit avoir une connaissance de Microsoft Word et Excel - Examens requis

Connaissance de Google Suite

Connaissance de GPI

Excellentes compétences en matière de relations interpersonnelles et de communication

Excellent sens de l'organisation et esprit d'initiative

Capacité à travailler en équipe

Capacité à travailler de manière autonome

Doit être capable d'effectuer plusieurs tâches à la fois

La précision, le souci du détail et un sens aigu de l'organisation sont essentiels.

Capacité à respecter les délais, en particulier pendant les périodes de pointe

Capacité de communiquer efficacement les nouvelles et l’information aux autres membres du personnel

**Échelle de salaire selon la convention collective del’UIES**:
21,73 $ à 22,65 $ de l’heure

Nature du travail

Le travail principal et habituel d'un employé de cette classe d'emploi consiste à exécuter une variété de tâches administratives selon des instructions, des méthodes ou des procédures établies et à prendre des décisions de routine relatives à des tâches administratives déterminées par l'administration.

**Tâches quotidiennes/Dossiers**:
Doit être capable d'établir des priorités et de déléguer le trafic dans le bureau.

Doit avoir la capacité et la disposition à traiter avec le public

Doit prendre des messages précis

Gérer l'entrée des visiteurs et maintenir un environnement propice au