Executive Assistant

3 weeks ago

Vancouver, Canada Pacific Backlot Full time

**Title**: Executive Assistant
**Location**: Pacific Backlot - 2727 Boundary Road, Vancouver
**Status**: Full-time, Permanent

We are on the hunt for an **Executive Assistant **at Pacific Backlot

**WHO WE ARE**

**Pacific Backlot **offers an extensive range of top-notch production services and equipment rentals to film, television, commercial and theatrical productions in BC. large or small, every production is important to us and our crew takes great pride in providing the best service and equipment possible. Pacific Backlot Services was established in 1999 as a corporate subsidiary of Vancouver Film Studios. Pacific Backlot and Vancouver Studios are proud to be a Certified B Corp.

**WHAT YOU HAVE**
- Minimum grade 12 diploma or equivalent education;
- 1+ year’s experience as an Executive Assistant, or equivalent experience (such as 2-3+ years as an Administrative Assistant or office PA);
- Experience using Adobe software (Photoshop CC, InDesign, Illustrator, Premiere);
- Experience using Wix (an asset);
- A tried and tested time management system;
- A “self-starter” mindset with the ability to take initiative and get the job done;
- A proactive, do-it-yourself style of working;
- A great sense of humor;
- Legal entitlement to work in Canada.
- Bonus points if you’ve worked in the film industry before or have knowledge of film gear and terminology

**WHAT YOU’LL DO**
- Day-to-day management of the General Manager’s calendars and mailbox, including following up on requests, organizing and scheduling meetings, and coordinating related logistics;
- Perform a range of clerical duties such as taking minutes and notes during meetings, preparing agendas, documents, reports, and presentations, and assembling information for meetings;
- Organize and execute travel plans including booking flights and accommodations, creating and updating itineraries, communicating agendas to internal and external participants, and ensuring participants arrive and depart designated locations on time (this position may require mínimal travel);
- Liaise with external vendors and third-party contractors;
- Liaise with multiple departments on multiple warehouse projects and processes;
- Support social postings, communications, etc. for the team and between Vancouver Film Studios and Pacific Backlot as requested;
- Support social media initiatives as needed and keep website updated (Wix);
- Participate in planning and executing staff and client events and workshops;
- General administrative duties as directed;
And other duties as required from time to time.

We offer an excellent benefits package, 3 weeks’ vacation in first year of employment, RRSP matching, 100% employer paid benefits, and other perks, such as an on-site gym.

**Job Types**: Full-time, Permanent

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Vancouver, BC V5M 3Z7: reliably commute or plan to relocate before starting work (required)

**Experience**:

- film industry and/or rental house (preferred)

Work Location: In person

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