Director's Assistant

2 months ago

Edmonton, Canada WCB Alberta Full time

As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at

Careers - WCB Alberta

Job Title:
Director's Assistant

Job Type:
Temporary Long Term (Fixed Term) / Full time

Job Location:
Edmonton, Alberta

Director’s Assistant

Corporate Services

Edmonton, Alberta

Temporary, Full Time (One year with the possibility of extension)

Why WCB-Alberta?

We are a team that cares. Over 2,000 people, in four offices located in Edmonton and Calgary, each with unique skill, expertise and perspective that supports our core areas of business. Regardless of specialty, we are a team connected by a shared purpose and value.

As the independent operator and administrator of the province’s _Workers’ Compensation Act_, we come to work each day committed to over two million workers and over 170,000 Alberta employers. We are inspired by making a positive impact on the lives and businesses that have been impacted by workplace injuries.

Reporting to the Director, Corporate Services, you are responsible for providing exceptional customer service and professional administrative support to the Corporate Services Team.

Your Director’s Assistant responsibilities:

- Provides administrative support to the Director of Corporate Services, along with administrative support for all Corporate Services teams as required.
- Supports quarterly strategy map reporting for all Corporate Services teams, the divisional strategy map for Employee and Corporate Services and other annual reporting i.e., Employer of Choice report, etc.
- Responsible for managing the staff parking program and database.
- Supports the maintenance of the Corporate Services area on the Hub.
- Supports the Corporate Services Business Process Specialist with sustainability initiatives and any other employee events required.
- Responsible for maintenance of the department practices and procedures manual.
- Purchases and reconciles office supplies and uniforms for the department.
- Assists with contract preparation and archiving as required.
- Coordinates all aspects of regular and ad hoc meetings including follow up on action items.
- Participates in projects and committees as required.
- Coordinates travel, education, periodicals, staff related activities along with payment of expenses.
- Manages the incoming and outgoing mail for the department.
- Suggests improvements and/or forward change requests to procedures.
- May provide backup for the Corporate Services Business Analyst, HR assistant and/or executive assistant to the Vice President of Employee and Corporate Services staff within the division as required.
- Acts as an information resource for internal and external clients.
- Performs other administrative tasks as required.

Your experience and skills:

- Post-secondary education in business or office administration with 5+ years of progressively more responsible administrative experience preferred.
- Intermediate to advanced knowledge with Microsoft Office environment and Lotus Notes. Experience with Cognos and Adobe InDesign is a definite asset.
- Ability to work independently or as a team member.
- Strong proofreading and editing skills and detail oriented.
- Excellent organizational and planning skills.
- Excellent communication, interpersonal and customer service skills are essential.
- Has the ability to adapt to changing priorities and competing deadlines.
- Periodically required to lift heavy storage boxes and supplies (10 to 20lbs).

We offer a competitive salary, a comprehensive benefits package, flexible work schedules and hybrid work opportunities (combination of work from home and physical office) that foster a healthy work-life balance. You’ll work with supportive leaders and skilled professionals in a caring and collaborative work environment. For more information, please see our

Employee Handbook

, available on our website.

Salary: $56,552.00 to $62,802.00 per annum (Pay Grade 7)

We are committed to providing equal opportunity to all qualified persons, without regard to race, colour, religion or national origin, gender (or gender identity or expression), age, sexual orientation, physical or mental disability. Equal opportunity is provided in employment, promotions and wages.

Closing Date: September 30, 2024

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