Accounts Payable Specialist
2 months ago
**Company Description**
Ubisoft’s 20,000 team members, working across more than 30 countries around the world, are bound by a common mission to enrich players’ lives with original and memorable gaming experiences. Their commitment and talent have brought to life many acclaimed franchises such as Assassin’s Creed, Far Cry, Watch Dogs, Just Dance, Rainbow Six, and many more to come. Ubisoft is an equal opportunity employer that believes diverse backgrounds and perspectives are key to creating worlds where both players and teams can thrive and express themselves. If you are excited about solving game-changing challenges, cutting edge technologies and pushing the boundaries of entertainment, we invite you to join our journey and help us create the unknown.
**WHAT YOU’LL DO**
- Review and process complex vendor invoices with accuracy. Ensuring proper coding, documentation, approval and PO compliance. Ensure proper allocations of expenses across departments, products and projects.
- Resolve any invoice processing exceptions by working with appropriate co-workers and business partners.
- Process, monitor and reconcile inter-company transactions and balances.
- Ensure timely payments to vendors by meeting quality and timeliness standards. Monitor due dates to ensure timely payment. Prioritize payment of invoices for cash discounts and payment terms.
- Collaborate with operations team to improve the vendor onboarding process, including review, validation, approval and updating of Vendor terms-related details. Work closely with operations team to ensure smooth process flow for purchase order related items.
- Provide customer service to the Intercompany affiliates and vendors with respect to various accounts payable inquiries.
- Review, investigate, and correct errors and inconsistencies related to vendor inquiries and payments. Reconcile vendor statements. Identify, research and resolve vendor account discrepancies.
- Directly support month-end close including tracking of vendor invoices for completeness and review of general ledger for proper coding. Record journal entries, re-class of expenses and accruals as needed.
- Resolve purchase order, contract, invoice and payment discrepancies through proactive communication with Procurement, internal stakeholders and the vendors.
- Work closely with GL Accounting, Finance and internal stakeholders to ensure proper coding of expenses and resolution of any coding issues that arise.
- Provide support for quarterly reviews and year-end financial audits by pulling requested file samples and documentation and participating in walkthroughs of AP processes.
- Maintain files and documentation accurately, in accordance with company policy and accepted accounting practices. Assist in the documentation of internal AP Standard Operating Procedures (SOPs), review annually with peers and edit for accuracy.
- Assist AP Supervisor with process enhancement. Participate in AP projects as required.
**Qualifications** WHAT YOU’LL BRING**
- Hands on experience working on full AP Cycle
- Ability to deal with outside vendors, employees and various levels of management in a professional and effective manner. High level of customer service required.
- Must be thorough, detail-oriented, able to perform accurate data entry, work well under pressure with mínimal or no supervision and meet strict deadlines. Ability to analyze accounts payable issues, recognize inconsistencies and recommend resolutions. Includes ability to independently resolve routine issues.
- Hands on experience with large-scale financial systems preferred (PeopleSoft, SAP, Oracle, etc.)
- Advanced knowledge in Excel a must (mastering the VLookUp and Pivot Tables functions)
**TEAM VALUES**
- Be a self-starter, have a positive attitude, maintain a solution-oriented work ethic.
- Heavy emphasis on communication and being a team-player.
- Motivated by new challenges, strive to be consistently learning and improving.
- Ability to work dynamically with a variety of internal business partners (financial and non-financial personnel both within Canada and abroad).
**Additional Information**
What to send our way
- Your CV, your expertise and/or related experience and skills.
Just a heads up: If you require a work permit, your eligibility may depend on your education and years of relevant work experience, as required by the government.
We are working to enrich players’ lives through unique and memorable gaming experiences and by improving the positive impacts of our games. To get there, we are creating a safer, more inclusive work environment, we are giving back to the communities where Ubisoft operates by working with local non-profit partners and by working to reduce the environmental impact of our business
At Ubisoft, you can come as you are. We embrace diversity in all its forms. We’re committed to fostering a work environment that is inclusive and respectful of all differences.
Ubisoft code of conduct: Ubisoft Code
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