Office Administrator

4 weeks ago

Vancouver, Canada Vard Marine Inc. Full time

**_Who we are?_**

Vard Marine is the market leader in designing specialized ships to meet diverse mission requirements in harsh operating environments - vessels such as polar research ships, multi-role patrol vessels and innovative commercial offshore ships, are only few examples in our large portfolio. With an integrated team located in offices throughout the world, we continue to grow by broadening our product range, expanding our market reach, and adapting our core competencies and skill sets to align with growing demands. By continually evolving our product offerings and broadening our scope of supply we strive hard to achieve excellence in supporting a diverse customer base.

The integrity and reliability of our vessels are vital. We create bespoke designs and service packages tailored to the unique needs of each client and each engagement. We are experienced, innovative, global and the best at what we do.

If you are ready to unleash your potential and participating in shape the new generation of specialized vessels, read on

**_ Why should you join us?_**
- We invest in training & development of our people.
- We offer flexible work environment with Work from Home options.
- We offer competitive benefits that includes Health & Wellness subsidy.
- We top up your 3 weeks paid vacation with additional paid time off.
- We share our profit and offer merit bonuses.
- And much more

**_ What the position entails?_**
- _ Review and sign general office contracts, per authorization matrix and procurement process _
- _Maintain oversight of office vendors and suppliers_
- _ Coordination of corporate meetings held within office. _
- _Maintain office staff schedule/ calendar on SharePoint._
- _ Assist with staff and guest travel administration. _
- _Procurement for office supplies, including minor hardware, furniture._
- _ General EA assistance, as requested._
- _ Coordinate team functions of the office, including Team Tuesday, semi-annual gatherings and parties, etc. _
- _Coordination of global initiatives for HR related matters, in conjunction with HR Manager._
- _ New hire local coordination & set-up of desk (hardware, supplies)_
- _ Facilitate immigration of staff to local office, following execution of assignment contract by HR Manager_
- _ Format and maintain Vard standardized resumes for office staff, saved to SharePoint_
- _ Review and approval of invoices, specific to office_
- _ Coordination of global initiatives for IT related matters at local office level, in conjunction with IT Manager._
- _ Escalate office reported IT issues to MSP + IT Manager_
- _ Coordination of staff laptop issuance (including shipping/retrieval for remote staff), if required _
- _Coordination of global initiatives for security/export compliance related matters, in conjunction with Security Officer(s)._
- _ Oversight and administration of local office security badges and access logs, for staff and guests. _
- _Ensure office has minimum two fire wardens assigned and trained. _
- _Ensure annual registration of local office Professional Engineering is maintained. _

**_What you will need to be successful?_**
- Will hold a minimum qualification of a recognized Bachelor's degree or similar.
- Will typically have three to five years' post-graduation experience.
- Professional written and verbal communication skills in English.
- Strong work ethic and emphasis on attention to details.
- Be able to take direction and work in a team environment.
- Ability to multi-task.

**_ Who you are?_**
- _ Reliable - Responds to job related commitments by meeting deadlines and being reliable. _
- _Adaptable - Responds positively to changing needs and conditions. _
- _Good Communicator - Assimilates and communicates information both verbally and written. _
- _Critical Thinker - Gathers details and information in order to effectively respond to requests. _
- _Team Player - Participates in team or group activities and offers help to team members. _
- _Mentor - Fosters a mutually beneficial learning experience._

**_ Working conditions for this role?_**
- Willingness to work flexible hours and work outside normal working hours to accommodate time differences.
- Willingness to travel and work from different locations as required.
- Manual dexterity required to use desktop computer and peripherals.
- Must be legally authorized to work in the country of job location.
- Might be required to have the necessary security clearance.
- This is a part-time (3 days a week) contract (6 months) position. The schedule will be 3 days a week in the office.

**_ Want to Learn More?_**

We would love for you to get a full picture about us, so check out our website, read about our client testimonials, or reach out to us

**_ Disclaimer_**
- We appreciate the interest of all applicants; however only those selected for an interview will be contacted_.
- Vard Marine Inc. is committed to providing equal treatment with respect to employment according to the prohibited grounds

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