Administrative Assistant
4 days ago
Work Term: Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 to less than 7 months
**Work setting**:
- Private sector
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
- Set up and maintain manual and computerized information filing systems
- Administrative and office activities
- Delegate work to office support staff
- Carry out administrative activities of establishment
- Oversee and co-ordinate office administrative procedures
- Review, evaluate and implement new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assemble data and prepare periodic and special reports, manuals and correspondence
**Supervision**:
- More than 20 people
**Computer and technology knowledge**:
- MS Excel
- MS Office
- MS Word
- Electronic mail
- MS Outlook
**Security and safety**:
- Basic security clearance
- Enhanced reliability security clearance
- Criminal record check
**Transportation/travel information**:
- Own transportation
- Valid driver's licence
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
- Large workload
**Personal suitability**:
- Ability to multitask
- Accurate
- Client focus
- Flexibility
- Organized
- Reliability
- Team player
- Efficient interpersonal skills
**Health benefits**:
- Health care plan
- Vision care benefits
**Other benefits**:
- Free parking available
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