Administrative Coordinator

2 months ago

Thunder Bay, Canada Lutheran Community Care Full time

**Position Summary**:
Programs:

- Adult Protective Service Workers
- Specialized Service Coordination
- Tenant Support
- Social Services
- Mobile Integrated Team
- Quick Connect

The Administrative Coordinator will also provide administrative support to the Director and Program Supervisors.

**Responsibilities**:
A. Program Support
- Provide administrative support such as, but not limited to: word processing, editing, proofing, uploading documents, data entry, data tracking, scheduling meetings and taking minutes, and information research
- Receive and process program referrals
- Alert program staff to time sensitive tasks and ensure the flow of information among all members of the teams
- Develop protocols and/or guidelines for general and program specific administrative responsibilities
- Maintain daily knowledge of program staff schedules and locations
- Operate video conferencing (VC) equipment and schedule VC meetings
- Provide software education and support to the supported teams
- Be knowledgeable of the operation and maintenance of all office equipment and provide education and support to agency staff on the use of office equipment
- Maintain a general knowledge of the location of office supplies, materials and records within the office and arrange for the replenishment of supplies and other materials as necessary
- Identify trends, improvements and best practices in an effort to support all programs to better meet the needs of adults with developmental disabilities
- Promote quality of work by ensuring accuracy and thoroughness in all tasks

B. Database Administration
- Maintain current and expert knowledge of and act as the agency Moderator for the OneHSN database
- Collect and store comprehensive information regarding the people LCC serves.
- Track, compile and customize statistical reports for data analysis and Ministry reporting
- Perform checks for accuracy, consistency and quality of all data
- Develop and maintain procedures and guidelines related to program use of OneHSN
- Enter data, upload documents and prepare system reports in OneHSN in a timely, accurate, and consistent manner
- Collect and enter data from DSCIS in a timely, accurate, and consistent manner
- Educate the program teams on how to use OneHSN and the mínimal requirements for program data
- Provide assistance to the teams with troubleshooting and resolving database related issues
- Maintain a strong working relationship with agency IT and OneHSN programmers to ensure that issues are brought to their attention and problems are resolved

C. General Administrative Support
- Distribute trusteeship cheques, act as a communication liaison between trusteeship clients and workers, and maintain appropriate records
- Provide general information on all LCC services and activities. Be knowledgeable about and provide information on Developmental Services and community services
- Explain process to access the various services offered by LCC, gather the appropriate information needed, and maintain necessary documentation
- Perform other related duties as required or as deemed necessary

**Expectations**:
While each Administrative Coordinator may specialize in certain duties, each Administrative Coordinator is to be familiar with all the duties in order to provide vacation relief and other back-up support.

The Administrative Coordinator is also expected to adhere to the following standards:

- Provide a welcoming and respectful environment for individuals coming to the office or contacting the agency
- Be familiar with the operation and maintenance process for the telephone system, postage equipment, photocopier, scanners and printers
- Maintain a general knowledge of all agency services and the location of supplies, material and records within the office
- Attend regularly scheduled meetings with the assigned supervisor
- In co-operation with other staff, maintain security of all confidential information - written and verbal
- Be respectful of and contribute to the promotion of the philosophy, aims and objectives of the Lutheran Community Care to the community at large

**Qualifications**:
**Conditions of Employment**:
Successful completion of Police Records Check including Vulnerable Sector Screening, Conflict of Interest declaration and Oath of Confidentiality.

Total Rewards Package:
Competitive salary

Comprehensive health and dental plan

Matching pension plan

Onsite parking

Casual dress

Professional development opportunities

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team.Key Responsibilities:Implement new administrative procedures and review and evaluate existing ones to...

  • Administrative Coordinator

    3 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team.Key Responsibilities:Implement new administrative procedures and review and evaluate existing ones to...

  • Administrative Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Implement new administrative...

  • Administrative Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Implement new administrative...

  • Administrative Coordinator

    1 week ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorJob Summary: We are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key...

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 1Northwest Security Services Inc.Job Summary:The Administrative Coordinator will provide administrative support to our team, ensuring the smooth operation of our office. This includes implementing new administrative...

  • Administrative Coordinator

    3 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Implement new administrative procedures...

  • Administrative Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Implement new administrative procedures...

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada SNF Apparels Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at SNF Apparels Inc. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesReview and evaluate new administrative...

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team.Key Responsibilities:Implement new administrative procedures and review and evaluate existing ones to...

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team.Key Responsibilities:Implement new administrative procedures and review and evaluate existing ones to...

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team.Key Responsibilities:Implement new administrative procedures and review and evaluate existing ones to...

  • Administrative Coordinator

    2 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team.Key Responsibilities:Implement new administrative procedures and review and evaluate existing ones to...

  • Administrative Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Implement new administrative procedures...

  • Administrative Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking an experienced Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our office, ensuring the smooth operation of our daily activities.Key Responsibilities:Implement new administrative procedures...

  • Administrative Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key...

  • Administrative Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time

    Job Title: Administrative CoordinatorWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at 1Northwest Security Services Inc. The successful candidate will be responsible for providing administrative support to our operations team, ensuring the smooth day-to-day functioning of our office.Key...

  • Administrative Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada SNF Apparels Inc. Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at SNF Apparels Inc.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Delegate tasks to office support staff and establish work priorities to meet deadlines.Carry out...

  • Administrative Coordinator

    4 weeks ago

    Thunder Bay, Ontario, Canada SNF Apparels Inc. Full time

    Job Title: Office AdministratorWe are seeking a highly organized and detail-oriented Office Administrator to join our team at SNF Apparels Inc.Key Responsibilities:Review and evaluate new administrative procedures to ensure efficiency and effectiveness.Delegate tasks to office support staff and establish work priorities to meet deadlines.Carry out...

  • Administrative Coordinator

    1 month ago

    Thunder Bay, Ontario, Canada Mr. Lube + Tires + Maintenance + Repair Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Mr. Lube + Tires + Maintenance + Repair. The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls, and maintaining accurate records.Key ResponsibilitiesScheduling and...