Human Resource Assistant

3 weeks ago

Toronto, Canada The Catholic Children's Aid Society of Toronto Full time

The Human Resources Department of the Catholic Children’s Aid Society of Toronto has an exciting opportunity for a student considering a career in Human Resources. The successful applicant will be able to gain practical hands-on experience in a progressive HR department by working on a variety of projects to gain generalist experience, as well as provide HR office support to the department.

You will report directly to the Assistant Manager of Human Resource Services and also receive mentorship from the seasoned HR Coordinators and HR Consultants to build on your knowledge, confidence and commitment to professional excellence in working in a fast-paced HR office environment.

Summer Internship funded by Canada Summer Jobs

8 weeks starring June 24, 2024

35 hours/week

$16.55/hour

Interviews will be conducted during the week of June 10

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**Duties Include**:
Provide confidential office support in a team context through data entry, filing, scanning and document organization to ensure the effective functioning of the department with some exposure to the following areas:
**Onboarding/Orientation and Offboarding**:
Work in conjunction with the HR Coordinators to prepare new hire orientation information packages and create ID cards;
Coordinate with offboarding staff time to drop off all CCAS property and equipment and to ensure all items are received from the checklist;
Coordinate with onboarding staff time to pick up all CCAS equipment and receive relevant document required;
**Recruitment & Staffing Initiatives**:
Post jobs on ORACLE Database and on various external job boards as required;
Assist with setting up meetings and calling qualified applicants to schedule interviews;
Create tally sheets for applicant scoring;
Format and prepare the interview selection criteria and other documentation required by interviewers;
Support the HR Coordinator/Consultant in conducting reference checks and Vulnerable Sector Screens as required.

**Learning and Development Portfolio**:
Coordinate HR Downloads online trainings for new hires, students, temporary consultants, and staff returning from leaves of absences as required;
Audit the HR Downloads training program by generating reports identifying completion status, as well as follow up with individuals to ensure compliance.

**Health & Safety**:
Research Health and Safety initiatives and attend Joint Health and Safety Committee meetings;
Work in a safe manner in accordance with the Society's Health and Safety Policies and procedures and all relevant legislation;
**HR Office Administration**:
Assist staff with the replacement of building access or lost ID cards;
Send out regular communications to staff regarding but not limited to: HR communications (ex. Vacation, flex, etc., Rogers Preferred program, Good Life, etc.);
Audit Police Check compliance and process receipt reimbursements;
Prepare files to be stored off-site;
Maintain departmental office supplies.

**HR Special Projects**:
Assist in the preparation and coordination of annual events such as the Long Service Recognition Program, Take Our Kids to Work Day, Student Placements and other projects as assigned.

**Canada Summer Jobs Eligibility**:
Between 15 and 30 years of age (inclusive);
A Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act;
Legally entitled to work according to Ontario legislation and regulations (which means you must have a valid Social Insurance Number);
Registered as a full-time student in the previous academic year;
Intends to return to school on a full-time basis during the next academic year.

**Other Qualifications/Requirements**:
Able to work onsite five (5) days a week at the Head Office located at 2206 Eglinton Avenue East, Scarborough, Ontario

M1L 4S7

Studying Human Resources Management/Business or other academic area related to the HR Field;
Familiarity with the theories, principles and practices related to the broad human resources function including any of the following: management principles, organizational design and development, organizational behaviour, compensation and benefits, job evaluation, staffing and recruitment, employee relations and negotiation, performance management and leadership development, equity, harassment and discrimination, health and safety;
Excellent organizational and time management skills in order to establish priorities and work independently (as required) or part of a team;
Excellent verbal, written and listening communication skills and interpersonal skills in order to work effectively with individuals and groups from a variety of diverse communities;
Personal integrity, responsibility and a commitment to integrating the values of the CCAS Mission Statement and embedding anti-oppressive/anti-racist practice into all aspects of the work, the principles of equity, justice, and AODA into practice, service delivery and team relationships;
Discretion, judgment, a

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