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Human Resources Assistant
3 months ago
Reporting to the Manager, Human Resources, the Human Resources Assistant enhances the dignity and quality of life of our clients through his/her assumed responsibility for the efficient operation of the Human Resources administration of Good Shepherd Ministries.
- Postsecondary education in Human Resources
- Experience in the areas of recruitment, health & safety, training coordination & administration/ HR reporting
- Experience working in a unionized environment and understanding of how to interpret collective agreement
- Understanding of Privacy Act, Federal and Provincial Employment Legislation
- Proficiency in MS excel
- Excellent time management and other organizational skills with the ability to meet stringent deadlines and prioritize workload while maintaining a strong attention to detail.
- Excellent written communication and interpersonal skills to maintain teamwork with the ability to communicate effectively with individuals from diverse backgrounds.
- Initiative and ability to work independently within a team environment are essential.
- Ability to accurately follow instructions
- Experience working with HRIS is an asset.
Duties and Responsibilities, but not limited to:
- Track the progress of all recruitment activities and report the recruitment status as required;
- Track and collect required onboarding documents before/ after a new hire joins;
- Conduct a documentation session for new hires;
- Coordinate and schedule an orientation session and mandatory compliance training for new hires working with department heads and external vendors;
- Track, monitor, and maintain a database for work permit/visa status; send a reminder to respective coworkers to receive updated documents in compliance with employment legislation; escalate any case that needs attention to enforcement of the GSM employment policies;
- Support the rollout of various HR programs/initiatives as assigned (i.e. sending a meeting invite for annual Joint Health & Safety Committee Meetings, surveys, GS employee events, etc. as assigned);
- Coordinate and arrange internal and external training for employees, register employees who have been approved for training for an external training program, prepare logistics of training, etc.
- Track and maintain a database for training history and mandatory jobrelated license expiry date, file a copy of all relevant documents;
- Administer all HRrelated expenses, log and track records;
- Notify managers to complete a workplace incident report when and where necessary and prepare WSIB reports for submission within a deadline;
- Pull data and prepare statistical data as requested;
- Maintain working files, filing of confidential documents relating to people and health & safety and labour relations issues;
- Work collaboratively with Payroll and Benefits Assistant where and when necessary to share and provide the required information in time for payroll and benefits administration;
- Assist Human Resources Manager with research, analysis and implementation of programs, reports and projects as required.
- Understand Good Shepherd Ministries Policies and Procedures, the Collective Agreement and the necessary legislations related to Human Resources.
- Always maintain the confidentiality and ethical standards of Good Shepherd Ministries.
- Perform any other tasks as required or as assigned from time to time by the Manager, Human Resources or designate.
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Toronto, ON M5A 1T3: reliably commute or plan to relocate before starting work (required)
Education:
- DCS / DEC (required)
Experience:
- Human resources: 2 years (required)
Work Location:
In person