Human Resources Assistant

2 weeks ago

Toronto, Canada Classic Fire + Life Safety Full time

**Company Description**

**IT STARTED WITH A COMMON MISSION - TO PROTECT PEOPLE**

This mission is the reason why two organizations joined forces in 2021 to create Classic Fire & Life Safety - comprising the strength of all partners, united in one, clear mission.

In June 2021, Classic Fire Protection and FCFP began a journey to come together to create a new, stronger partnership with the intention of continuing to grow with and through new partners if and when the decision to do so would be beneficial to stakeholders - partners, employees and, most critically, customers.

Supported by our values and leadership team, forged by our shared history, we’ve become the contractor of choice for high quality, professionally installed, inspected and serviced fire and life safety systems and equipment - solutions that play an essential role to ensure the safety of both our clients’ facilities and the people inside.

**Job description**

**Position**: Human Resources Assistant

**Who you are**:
You are an enthusiastic Human Resources professional looking to join a dynamic team. You are a team player with excellent communication skills, who is able to thrive in a fast-paced environment.

You contribute to the success of the organization and the team and bring a good understanding of the full range of Human Resources disciplines, the capability to deliver high caliber services to client groups and a passion for supporting and enabling the organizational objectives

**The Opportunity**:
Reporting into the Human Resources Manager, the Human Resources Assistant promotes and supports positive, pro-active employee relations by providing and initiating a variety of employee services and activities. The HR Assistant provides the employees and management team with valuable feedback through daily interactions and performing various personnel actions. The HR Assistant supports the supervisory and management team in all functional areas of HR including benefits, training, leave administration, legislative compliance, etc.

**Employee and Labour Relations**
- Assist in Fostering solid relationships to work cohesively with collective bargaining unit employees
- Assist with the administration and interpretation of collective bargaining agreements
- Maintain confidential personnel and legal files

**Recruitment, Retention and Orientation**
- Assist in Facilitating the onboarding and orientation process for all locations nationally, including training on all company corporate policies and procedures
- Assist in communicating new employee information to the appropriate department within the business unit and assisting with the 30-60-90-day review
- Assist the talent acquisition specialist in promoting the Classic Fire + Life Safety employment brand by attending various career fairs

**Employee Benefits**
- Assist in Managing the sick leave and long-term disability administration process by assisting employees to complete forms, communicating regularly with employees on claims and status of leave
- Provide communication and assistance regarding benefits program, pension/retirement plan, parental leave, scholarship program, educational assistance and general policy and procedure information.

**HRIS**
- Assist in Processing and maintaining changes including but not limited to new hires, status changes, terminations, and payroll changes in the HRIS
- Develop and run reports as requested
- Ensure departmental compliance with Classic Fire + Life Safety ’s record retention program.

**Training**
- Facilitate training workshops as requested (i.e.: HRIS, time and attendance and applicant tracking)

**Other duties**
- Takes initiatives by recommending policy enhancements and streamlining procedures.
- Updates and maintains Employee Handbook
- Assists with initiating activities to improve employee engagement and retention
- Other duties as assigned.

**Education Requirements and/or Experience requirements**:
**Degree/Diploma and Program of Study**: Completion of a recognized Human Resources management diploma program or equivalent. Working towards completing CHRP designation (preferred)

**Years of Experience**: 1-2 years proven experience working in an HR department with experience partnering with HR professionals and implementing HR initiatives

**Skills Requirements**:

- Excellent interpersonal skills and communication, both written and verbal are necessary for effective interaction with all levels of staff and other members of the public.
- Must exhibit high level of Professionalism, Confidentiality and a sense of Discretion at all times
- Accuracy is essential.
- Works well under pressure within deadlines.
- Track record of building high-trust relationships
- Resourceful, problem-solving aptitude and thorough knowledge of HR procedures and policies
- Strong sense of curiosity, keen to desire to learn about new things
- Ability to thrive in a fast-paced, always changing environment
- Ability to work independently as well as within a mu

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