Vap - Administrative Coordinator

1 month ago

Edmonton, Canada Government of Alberta Full time

**Job Information**

Job Requisition ID: 63764
Ministry: Public Safety and Emergency Services
Location: Edmonton
Full or Part-Time: Full-Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: December 16, 2024
Classification: Administrative Support 5

**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,139 /year)

The Victims of Crime Assistance Program is a multi-faceted program which provides front line service delivery of a variety of victim supports and services to best meet the ever changing and diverse needs of victims of crime. Together with multiple partnering agencies the program strives to ensure victims are supported while navigating a complex criminal justice system. Supports include, but are not limited to emergency assistance, counselling, reimbursement for specified court attendance related expenses, and several other services some currently in place, and others in development or being enhanced based on evolving victim needs.

Information regarding Victims Services can be found by visiting our website at:
**Role Responsibilities**:
Do you have the agility to multitask and prioritize administrative tasks. Are you able to remain organized and communicate effectively while being aware of timeline goals?

Reporting to the Victims of Crime Assistance Program (VAP) Manager, the Financial and Tech Services Support is responsible for regular financial processing & related oversight, program statistics, initiating responses for FOIP requests, technical support and testing of the programs case management system. All duties are performed according to program, ministry and GoA best practices.

Main responsibilities of the role include, but are not limited to:
**Information & Records Management**:

- Assist with FOIP requests.
- Maintains records including inventory, storage and archiving of program file.

**General Technical Support**
- Administrative support in relation to the program case management system (AVATAR).
- Assists with case management system user acceptance testing (UAT) and enhancement identification.

**Financial Management & Operations Support**
- Processing Non-Purchase Order and Purchase Order invoices in the GoA financial processing system 1GX.
- Ensures financial controls are implemented and monitored to ensure quality control and compliance with best practices.

**Contract Administration**
- Reviews and validates purchase order requests.
- Monitors purchase order requests to ensure timely delivery or follow up if required.

This position will be required to function quite independently, but within the defined policies, procedures and best practices.

If you are someone who pays attention to detail, highly organized, thrives under pressure, and enjoys working with an evolving progressive program, we welcome you to join our team

Please

**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

- **Systems Thinking** - Consider the impact of strategies and changes on the work of clients, stakeholders, and team members and support organization vision and goals through strategic planning of tasks and considering relationships between different work approaches and their impact on different programs, divisions and ministry.
- **Creative Problem Solving** - Facilitate the creation of a work environment for generating and finding newer ideas to solve existing and potential problems.
- **Agility**:

- Ability to create an adaptable environment and overcome barriers through proactive and flexible approach to work.
- **Drive for Results** - Actively set goals, prioritize work, suggests actions, seeks advice and operates within the APS value system.

**Qualifications**:
**Requirements**:
High school diploma with a minimum of 3 years progressively related administrative experience.

**Experience working with the following is required**:

- Accounting entries with a focus on quality assurance experience
- Microsoft Office Suite
- Experience in best practices regarding records management (retention rules)

The following are considered assets:

- Knowledge of 1GX financial processes

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

**Notes**:

- Office will be located in Edmonton
- Hours of Work: 36.25 hours per week (permanent full time)
- Monday to Friday (8:15 am to 4:30 pm)

**Other Application Information**:

- A cover letter is required, outlining how your experience directly relates to this role. Cover letters should be no longer than one page. **Applications without a cover letter will not be considered.**:

- Please indicate employment duration for all ro

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