Executive Assistant

4 weeks ago

Tofino, Canada Tla-o-qui-aht First Nations Full time

Tla-o-qui-aht First Nation
1119 Pacific Rim Highway Tofino, BC V0R 2Z0

P: 250.725.3350 F:250.725.3352

**Executive Assistant**

**Position Details**:Salary information: $23-$27 per hour**
Department: Tribal Administration Office Status: Fulltime, Permanent
Location: Tofino, BC Probation Period: 3 months
Reports to: Tribal Administrator Job Classification: To be determined

**Position Summary**:
Tla-o-qui-aht First Nation is seeking an individual to provide a broad range of
administrative services required to support the Tribal Administrator, Chief and Council
and other senior management.

**Culture Commitment**
The Executive Assistant upholds the culture of the Tla-o-qui-aht First Nations by providing
quality services to the Nation, Chief and Council and Ha’wiih in a manner that is
transparent, honest, and respectful. These services strengthen the Nation’s capabilities
of providing and improving the quality of life for all.

**Duties and Responsibilities:
**Provide administrative support for the Tribal Administrator, and Council, including
managing schedules/calendars, making travel arrangements, and addressing
administrative problems and inquiries as appropriate with the Tribal Administrator’s
office.

Coordinate, organize, and arrange for meetings and other special events, as well
as their corresponding documentation, for the Tribal Administrator.

Arrange and coordinate Council and community meetings, including the
preparation of the agenda, minutes, and corresponding documentation;
Manage communications including screening and prioritizing phone calls,
and prioritizing mail;
Create, compose, and edit technical and/or administrative correspondence and
documentation;
Prepare periodic and special reports, manuals, and correspondence;
Organize documentation through photocopying and filing, including motions and

the work of Tribal Administrator, Chief and Council;
Makes purchases as required and approved with corresponding invoices for Tribal

Administrator file;
Represent the Nation at community functions as required;
Maintain the Board Orientation Manual;
Assist the HR Manager in organizing and maintain records activities and

preparation of the Bands Health and Safety initiatives, including the Health and

Safety Committee;
Other duties as assigned.
- The above statements are intended to describe the general nature and level of work being _
- performed by the incumbent of this job. They are not intended to be an exhaustive list of all _
- responsibilities and activities required of the position._

**Qualifications**:
Education, and Experience***
Administrative assistant certificate or equivalent
2-year experience in an administration or office environment
Data entry experience is an asset

Knowledge, skills, abilities, and attributes

MS Office (including Word, Excel, PowerPoint, Outlook), Internet web browsers,
Adobe Acrobat

Attention to detail, forward thinking
Solid verbal and written communication skills, good typing skills
Interpersonal skills
Strong organizational skills, time management, establish priorities
Complete understanding of confidentiality and non-disclosure
Professional conduct, sound judgement, tactful and respectful, diplomacy
Socially sensitive and be a team player

Additional assets***
Post-secondary studies in business or administration disciplines

**Working Environment:**
Works in an office setting, primarily in a stationary position for the majority of the

day.
Uses computer and telephone throughout day.
Must able to remain stationary for prolonged periods of time.**

Other requirements

Valid Class 5 drivers license with reliable vehicle as travel will be necessary at times.
Successful Criminal Record Check
References

**Applications will be accepted until January 15, 2025.**

Submit your resume and cover letter demonstrating how you meet these qualifications to:
Lis Kingsley, Human Resources Manager

or drop at the office in a sealed envelope at #1119 Pacific Rim Highway, Tofino.

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