Festival Assistant

**Job Title**: Festival Assistant (Contractor)

**Organization**: Pacific Rim Whale Festival

**Location**: Remote and In-Person (Tofino, Ucluelet)

**Position Type**: Part-Time, Seasonal Contract (February through March)

**Hours**:20-40 hours per week

**Compensation**: $20/hour

**Job Overview**

The Pacific Rim Whale Festival seeks an independent contractor to fulfill the role of Festival Assistant for the 2025 festival scheduled for March 15-22, 2025. This position involves supporting the Festival Coordinator and the Board of Directors in achieving key festival deliverables. The contractor will bring expertise in event coordination, volunteer management, and on-site operations to ensure a successful festival.

**Responsibilities**
- **Logistics & Coordination**: Assist with the planning and execution of the festival, including coordinating vendors, performers, and logistics.
- **Vendor/Performer Liaison**: Serve as the primary contact for vendors and performers to ensure seamless communication and logistics management.
- **Customer Service**: Provide on-site assistance to festival attendees by answering questions, giving directions, and resolving any issues.
- **Setup/Tear Down**: Help with the setup and breakdown of festival equipment, signage, and staging.
- **Marketing Support**: Collaborate with the marketing team to promote the festival through social media and digital platforms.
- **Volunteer Coordination**: Assist with recruiting, scheduling, and managing volunteers to ensure proper coverage for festival operations.
- **Ticketing Support**: Help with ticket scanning and ensuring smooth entry for festival attendees.
- **On-Site Management**: Oversee festival zones or specific activities to ensure smooth operations during peak times.
- **Post-Festival Reporting**: Assist with data entry and reporting on festival outcomes and areas for improvement.

**Requirements**:

- Must be available in person from March 10-23, 2025, for full-time hours.
- Must attend monthly board meetings leading up to the festival. (in-person or digitally)
- Must meet frequently with the Festival Coordinator (in-person or digitally)
- Must currently reside on the West Coast

**Skills & Abilities**
- Excellent interpersonal skills with the ability to work in a team-oriented environment.
- Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities.
- Availability to work flexible hours, including evenings and weekends during the festival period.
- Proficient in Microsoft Office and other digital tools (spreadsheets, database management).
- Strong written and verbal communication skills.
- Ability to remain calm under pressure and manage unexpected situations effectively.
- Physically fit and able to lift heavy objects and stand for extended periods.

**Additional Requirements**:

- Valid driver’s license and access to a vehicle for festival-related errands.

**To Apply**

**Job Types**: Part-time, Casual, Seasonal, Freelance
Contract length: 1 month

Pay: $20.00 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Schedule:

- 8 hour shift
- Monday to Friday
- Night shift
- Weekends as needed

Work Location: In person

Application deadline: 2025-01-10