Administrative Assistant
2 months ago
**WHO WE ARE**
CFMWS. A job with purpose. Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families. Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services. At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.
**THE ROLE**
Under the supervision of the Manager, Health Promotion, the Administrative Assistant - Health Promotion ensures the collection of necessary documentation and arrange topic briefings in preparation for conferences, meetings, and appointments. They provide clerical support for the Health Promotion manager/supervisor including data entry, word processing, faxing, photocopying, correspondence, distribution and follow-up action. They organize meetings, advise attendees, draft and distribute agendas and minutes. They schedule and arrange appointments, meetings, and travel schedules. They provide administrative support for taskings and campaigns.
**QUALIFICATIONS NEEDED** Education, Certifications and Licenses**
College diploma or certificate in Business Administration, Accounting, Office Administration or a related field AND some years experience in administration or in a related field.
**Experience**
In office administration and records management
In making travel arrangements and travel claims
In invoice and order processing
In organizing meetings and schedules
In drafting and distributing correspondence
In the preparation of reports
In maintaining web ready graphics, and desktop publishing
**Competencies**
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.
**LANGUAGE REQUIREMENTS**
English Essential
**BENEFITS AVAILABLE** Health Benefits**: Drug coverage, healthcare spending account, virtual care (telemedicine), Employee and Family Assistance Program, mental health support, travel insurance, dental, vision, life insurance, disability insurance and accidental death and dismemberment coverage.
**Work Life Balance**: A wide range of paid/unpaid leave, including paid vacation, family related leave and personal days.
**Retirement Planning**: A Defined Benefit Pension Plan and Group Savings Plans.
**Learning and Development**: Tuition Assistance Program and Advanced Learning Program, payment of professional association memberships, online learning opportunities and second language training.
**Perks**: Discounts through CF One Member Appreciation.
**OTHER INFORMATION**
This is an on-site position with an assigned work location.
**START DATE**
June 17, 2024
**INCLUSION AND ACCOMMODATION**
Job Reference: CFMWS10625
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