Accounting and Payroll Coordinator

3 days ago

Vancouver, Canada Columbus Residence Full time

**Columbus Residence is seeking a team-oriented Accounting & Payroll Coordinator.**

We are a non-profit society offering long-term care services and dementia care for 76 residents. We also provide 23 one bedroom apartments for independently living tenants.

At Columbus Residence we are committed to providing the highest standard of care in a warm, loving and homelike environment. We support and encourage each resident’s unique personhood and our care services are holistic and wellness oriented as we address the physical, spiritual, emotional, social and educational needs of our residents.

We strive to create a sense of community and our dedicated team of staff are here to ensure our residents are kept safe and comfortable.

**To learn more about Columbus Residence, please visit our website**:
**Accounting & Payroll Coordinator Job Description**:
Reporting to the Manager of Finance & Corporate Services, the Accounting & Payroll Coordinator performs a variety of accounting and payroll duties, such as accounts receivable and payables, bi-weekly payroll preparation and processing, monthly and annual payroll related CRA reporting and filing. The position is also required to assist with preparing various reports, audit materials, preliminary information for budgets and budget analysis for both long-term care and Independent housing programs. All functions will be performed in accordance with the Spirituality, Mission and Values of Columbus Residence.

**Duties and Responsibilities.**

Accounts Receivable and Revenue processing
- Processing payments. Making deposits and receiving e-transfer payments, processing credit card payments daily.
- Processing and making deposits from laundry machines monthly.
- Processing and updating resident user fee and senior housing rents and performing reconciliation monthly.
- Follow-up with overdue accounts in a professional and timely manner.
- Utilize the information available from census records to prepare billing for payment from government ministries and other agencies.
- Oversees resident comfort accounts deposit.
- Maintains and reconciles internal revenue report on monthly basis.

Accounts Payable
- Matches documents such as invoices, receiving reports, packing slips with purchase orders and contacts suppliers regarding such matters as missing invoices and unmatched documents.
- Verifies the accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts, and totals.
- Prepares, batches, and enters information to accounts payable ledger.
- Distributes invoices to departmental signing officers for approval.
- Prepares bi-weekly cheque run according to policy and procedures.
- Responds to inquiries and resolves issues related to transactions.
- Maintains petty cash cashflow, processes and reconciles petty cash monthly.
- Maintains appropriate filing system.
- Oversees resident comfort accounts disbursements and reconciliation.

Payroll
- Processes bi-weekly payroll. Works with Scheduling and HR Coordinator, performing complete payroll cycle, using ComVida EMS (Scheduling, Human Resources & Payroll modules).
- Verifies payroll information such as hours worked, wage rates, deductions, and all other information transferred over from ComVida EMS Scheduling. Follows payroll process electronically and makes manual adjustments to data in payroll as necessary (i.e., maternity leaves, benefits, retirements, etc.). Verifies pay data against input data, and electronically distributes pay advice from ComVida Payroll. Remits EFT payroll files to bank.
- Forwards inquiries related to the preparation and processing of payroll information to Human Resources & Benefits Coordinator as necessary. Obtains assistance from Manager of Finance & Corporate Services with any abnormal or non-routine payroll items.
- Creates payroll journal entries and imports into Point Click Care General Ledger.
- Computes regulated remittances and ensures timely and accurate reporting and payments to Receiver General and Municipal Pension Plan.
- Prepares payroll year-end and T4 processing duties as assigned.
- Performs ComVida Payroll system upgrades and installations for year-end rollovers, CRA tax updates, benefits updates, and any other required updates.

Other Duties
- Assists in the preparation of a variety of financial summaries and reports to assist the Manager of Finance & Corporate Services, Executive Director, Ministry of Health, Vancouver Coastal Health Authority, Directors, Coordinators, and other stakeholders in controlling expenditures and managing and preparing budgets.
- Assists with the preparation of financial records, including the recording and posting of accounts receivable and payable, journal/ledger entries and bank reconciliations.
- Prepares reconciliations as required, including bank statements, benefits, general ledger, cash accounts and accounts receivable journals.
- Assists with the preparation for the annual audit.
- Assists with the compilation of

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