Coordinator, Admissions

1 month ago

Winnipeg, Canada MANITOBA INSTITUTE OF TRADES AND TECHNOLOGY Full time

-MITT is a post-secondary institute offering industry-driven, student-focused education in the areas of applied business, design and manufacturing technology, health care, human services, information communication technology, and skilled trades. We provide affordable, timely, skills-based education for learners seeking career entry as well as those looking to acquire relevant, in-demand competencies at any point in life.

**Coordinator, Admissions **(Revised)**

**Start Date: As Soon As Possible**

**Salary Range: $64,308.22 to $87,005.24**

**Location: 7 Fultz Campus**

**Monday to Friday, 8:30 am to 4:30 pm (35 hours/week)**

The Coordinator, Admissions supports the Associate Registrar, Admissions in the direction and implementation of tasks and responsibilities for the Admissions team. The position provides supervision in admission activities, assessment criteria, customer service expectations, improving procedural efficiencies, and in the support of new initiatives and ensures the delivery of quality admissions functions and services in accordance with the practices of the Registrar’s Office. An expert communicator, the Coordinator, Admissions is responsible for ensuring information and policies are communicated consistently across the Admissions team and MITT, supporting positive relationships across the institution. The Coordinator, Admissions is a resource on admissions policy and procedures and ensures consistent and equitable admissions assessments and offers for MITT’s post-secondary and English for Academic Purposes programs.
**Responsibilities include but are not limited to**:

- Manage and supervise personnel and complete all administrative functions for staff (i.e., talent management; performance management, which includes annual reviews/discipline; training and professional development; and time management).
- Responsible for the operational, day-to-day management of the individuals reporting to them and completes all administrative functions for staff (i.e., talent management; performance management, which includes annual reviews/discipline; training and professional development; and time management).
- Makes recommendations to the Associate Registrar, Admissions, on strategies to ensure fair distribution of workload while maintaining Admission Officer and Admission Assistant motivation and job satisfaction.
- Assists in tracking individual and team progress, resource allocation and reallocation as adjustments are required. Supports training, re-training, and cross-training of new and existing staff; Trains new Admissions Officers and Admissions Assistants and assists with training of other Admissions and Recruitment staff.
- Coordinates continuous training to support the development of best practices for consistency, efficiency, and effectiveness.
- Utilizes excellent communication, problem-solving and analytical skills to lead and motivate individuals to work cohesively in a team environment. Represents the position and priorities of Admissions within the department and externally to institutional stakeholders.
- Oversees and maintains consistent and equitable assessment and decision making.
- Supports the admissions team with assessment of complex cases guides appropriate admission decisions.
- Decides on the admission or rejection of many unique cases where no established policy or guidelines exist. In other instances, consults with the Associate Registrar, Admissions on complicated cases to ensure equitable treatment of all applicants.
- Makes decisions on first level admission appeals; communicates decisions professionally and in timely manner.
- Oversees the Letter of Acceptance (LOA) verification process with Immigration, Refugee and Citizenship Canada (IRCC).
- Acts as the first point of contact on the Admission team for questions/inquires other departments.
- Works with the Associate Registrar, Admissions to establish objectives for the team, communicates those objectives to staff, monitors progress and plans for continuous improvement.
- Corresponds with individual applicants, educational institutions, government departments, and embassies concerning unique problems.
- Keeps current with secondary and post-secondary developments in Manitoba, Canada and internationally; maintains up-to-date knowledge on high school systems and the senior secondary school curricula for a variety of key target countries, including their school year, exam timelines, and grading practices.
- Monitors trends and changes in high school systems, and recommends changes to admission policies and procedures that will assist the college to remain competitive with national and international educational institutions.
- Maintains a thorough knowledge of the Institute’s mission and mandate, admission requirements and program offerings, services, and facilities.
- Evaluates and recommends exceptions and variances to institutional procedures on matters related to admissions.
- Analyzes operating practices, ma

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