Assistant Registrar, Records and Registration

4 months ago

New Westminster, Canada Douglas College Full time

**Work Arrangements**
- Regular hours of work are 8:30am to 4:30pm, Monday to Friday. Occasional travel between Douglas College’s locations as required. Please note that this position is available immediately so the start date is flexible.

Douglas College is committed to supporting a healthy work/life balance for employees. A hybrid work from home arrangement is available.**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- Under the direction of the Associate Registrar, the Assistant Registrar is responsible for the day to day management and operations of a unit or service team, ensuring high service levels and standards are met. The Assistant Registrar is responsible in ensuring the College is in compliance with College, provincial and federal policies, and reporting requirements. The Assistant Registrar leads, trains and supervises staff and ensures they are following current policies and procedures. The Assistant Registrar is responsible for providing leadership and developing a comprehensive training plan for the team. The Assistant Registrar is responsible for assessing and initiating change to existing services and developing new processes that will deliver effective services. The Assistant Registrar also advises faculty and college community on policies and procedures and trains College staff on policies and procedures pertaining to the College and Enrolment Services. The incumbent participates in the development, revision, and implementation of policies and procedures; participates in the planning of budget, resources requirements, allocations and deployment; recommends improvements for functionality of the system.**Responsibilities**
- The Assistant Registrar is accountable for the following:

- Develops, monitors, and implements objectives to achieve departmental goals to support the College strategic plan;
- Manages and plans the day-to-day operations of the unit, ensuring consistency of practice and maintenance of excellent service levels;
- Ensures personnel are following current policies and procedures and processes are executed promptly and efficiently;
- Ensures process compliance with external agencies, such as government agencies and funding organizations;
- Maintains currency with institutional and government policies and procedures;
- Identifies, evaluates, reviews, implements and assesses changes to improve and/or streamline services and business process and policies;
- Implements and maintains communication strategies to inform students, faculty, staff, secondary schools, donors and other organizations about College programs. Reviews and recommends potential changes to communication strategies;
- Makes decisions on exceptions to policies related to the unit or service team or special case requests from students;
- Interprets and adjudicates policies; Provides input to the provincial and federal governments, and external agencies on policy and procedures;
- Develops system specifications, tests, monitors, maintains and initiates corrective measures for all information management systems needs by liaising with appropriate individuals, departments, and organizations;
- Monitor changes in requirements and the production of reports and coordinating system implementation of system changes;
- Represents the College and College interests before external agencies, other institutions, various organizations and groups (e.g., Association of Student Awards Personnel of BC, the Canadian Association of Student Financial Aid Administrators, the Banner Financial Aid Consortium Committee, Association of Registrars of the Universities and Colleges of Canada, National Academic Advising Association, etc. );
- Leads and supervises unionized support staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate;
- Ensures staff participate in required training and appropriate professional development that will support them to maintain and enhance the professional and job related skills to provide high level of service to support students;
- Represents the College in the grievance procedure as required;
- Assists in planning, and preparing the departmental budgets and resource allocation;
- Represents the unit on various committee as designated by the Associate Registrar;
- Represents the College on external committee and with professional associations;
- Acts on behalf of the Associate Registrar during absences as requested; and
- Performs other related duties as required.

**To Be Successful in this Role You Will Need**
- Established professional credibility

  • Assistant Registrar, Records and Registration

    4 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - Regular hours of work are 8:30am to 4:30pm, Monday to Friday. Occasional travel between Douglas College’s locations as required. Please note that this position is available immediately so the start date is flexible. Douglas College is committed to supporting a healthy work/life balance for employees. A hybrid work from home...

  • Assistant Registrar

    2 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - This regular full-time position is available starting November 25, 2024. Regular hours of work are 8:30am to 4:30pm, Monday to Friday. Travel between Douglas College’s locations will be required.**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that...

  • Records & Registration Officer

    4 months ago

    New Westminster, Canada Yorkville University Full time

    About Us: We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply...

  • Records & Registration Officer

    1 month ago

    New Westminster, Canada Yorkville University Full time

    We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the...

  • Registrar Office Administrator

    4 weeks ago

    New Westminster, Canada Vancouver Career College Full time

    We are looking for a **Registrar Office Administrator** to manage student records, registration, and admissions processes. This role supports students, staff, and faculty by ensuring accurate data and smooth operations. **Position**: Full-time **Hours**: 10:30 AM - 7:00 PM **Location**: New Westminster, BC, V3M 6B9 **Salary**: $45,000 per year **Start...

  • Registration, Records

    7 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Registration, Records

    6 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** - DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Registrar Office Administrator

    7 months ago

    New Westminster, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an experienced **Registrar Office Administrator** to join our team at **Vancouver Career College, New Westminster, BC**. **Position**:Registrar Office Administrator **Job Status**:Ongoing Part-Time **Location**:810 Quayside Dr #218, New Westminster, BC V3M 6B9 **Reporting to**: Regional Director **Software...

  • Registrar Office Administrator

    6 months ago

    New Westminster, Canada Vancouver Career College Full time

    We are happy to say that we are looking for an experienced **Registrar Office Administrator** to join our team at **Vancouver Career College, New Westminster, BC**. **Position**:Registrar Office Administrator **Job Status**:Ongoing Part-Time **Location**:810 Quayside Dr #218, New Westminster, BC V3M 6B9 **Reporting to**: Regional Director **Software...

  • Records Specialist

    1 month ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - This temporary full-time (35 hours per week) position is available starting December 1, 2024 to March 31, 2025. Regular hours of work are Monday to Friday, 8:30am - 4:30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the New...

  • Records Specialist

    4 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements** - This temporary full-time (35 hours per week) position is available starting October 1, 2024. Regular hours of work are Monday to Friday, 8:30am - 4:30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the New Westminster...

  • Registrar Office Administrator

    3 months ago

    New Westminster, Canada Primacorp Ventures Full time

    **Registrar Office Administrator** “Primacorp: Empowering Futures with Innovation and Excellence - Discover Your Potential with us!” *** **Why We Shine?** At Primacorp Ventures, we are all about creating opportunities and making a meaningful impact. Founded in 1995, we're the largest accredited independent post-secondary education group in Canada....

  • Records Officer

    2 months ago

    New Westminster, Canada Justice Institute of British Columbia Full time

    **Campus Location**:New Westminster** **Regular / Term**:Regular Part Time** **Closing Date**:Open untill filled** **Position Summary**: We are seeking a meticulous and service-oriented Records Officer to join our Registrar's Office team. In this role, you will be responsible for maintaining accurate student records,managing grade updates, and handling...

  • Team Lead

    7 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Administrative Associate

    3 days ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Team Lead

    7 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Corporate Officer

    4 weeks ago

    New Westminster, Canada Yorkville University Full time

    This concept connects deeply to the idea that, in choosing a career with Yorkville University and Toronto Film School, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. We are a learning organization and prioritize the growth and development of our teams. You will be closely supported by...

  • Registration Officer

    4 weeks ago

    New Westminster, Canada Justice Institute of British Columbia Full time

    **Campus Location**:New Westminster** **Regular / Term**:Term Full-Time (December 16, 2024 to April 30, 2025)** **Closing Date**:Open Until Filled** **Position Summary**: We are seeking a dedicated and detail-oriented Registration Officer to join our team. This vital role is integral to ensuring a seamless registration experience for students and...

  • Administrative Associate, Llpa

    7 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...

  • Administrative Associate, Llpa

    7 months ago

    New Westminster, Canada Douglas College Full time

    **Work Arrangements**What Douglas Offers** DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for...